[Amended 5-21-1986 by Ord. No. O-15A-86]
The Council will appoint a Municipal Clerk for the term of three years or until the appointment and qualification of his successor. Prior to his appointment, he shall have been qualified by his training and experience to perform the duties of his office. He shall serve as Clerk of the Council and have such other functions, powers and duties as are provided for by the Charter and this code.
The Municipal Clerk shall:
A. 
Keep the minutes and records of the proceedings of the Council and of the proceedings of any Council committee upon request of the Chairman of the committee.
B. 
Preserve and compile all ordinances and resolutions and, at the close of each year with the advice and assistance of the Township Solicitor, the Clerk shall compile, codify and bind all the ordinances and resolutions then in effect and shall properly index such compilation or codification and provide for its publication.
[Amended 5-21-1986 by Ord. No. O-15A-86]
C. 
Have and take custody of all the official books, papers and documents of the municipality for which no other repository is provided by the Charter or ordinance and preserve and keep them safely.
D. 
Provide secretarial and clerical services for the Councilmen in the discharge of their official duties.
The Clerk shall cause the Municipal Seal to be affixed to instruments and writings when specifically authorized by law or when necessary to exemplify any document or record in his office, or to certify an act on paper which, from the records of his office, shall appear to be a true copy of any public record proceeding. He shall not affix the Seal or cause or permit it to be affixed to any instrument or writing or other paper except as provided in this section, unless required by law.
[Amended 5-21-1986 by Ord. No. O-15A-86]
The Clerk shall issue and deliver, with the assistance of the Division of Police, if needed, all notices of meetings required to be given to the Council and shall promptly inform the members of the Council of action taken by the Mayor with respect to any ordinances.
[Amended 5-21-1986 by Ord. No. O-15A-86; 2-22-2011 by Ord. No. O:08-2011]
The Clerk shall administer licenses pursuant to the ordinances and general law. The Division of Police shall assist in the inspection and enforcement procedures required for such licensing. In addition to the general licensing authority enumerated herein, the Township Clerk may further perform the duties of the issuing authority for the approval and/or granting of bingo and raffle licenses pursuant to N.J.A.C. 13:47-1.1 et seq.
The Clerk shall charge and receive for the use of the municipality such fees for searches, transcripts and certifications as shall be authorized by resolution or ordinance of the Council or by state statute.
The Clerk shall also:
A. 
Perform all the functions required of municipal clerks by the general election law and any other law or ordinance and receive for municipal use the fees prescribed therefor.
B. 
Perform such functions as are vested in the Municipal Clerk by state law and ordinances relating to bingo and raffles licensing.
C. 
Have such other, different and additional functions, powers and duties as may be prescribed by law, ordinance or resolution.
The Clerk shall be the depository and custodian of all official surety bonds furnished by or on account of any Township office, officer or employee, except his own bond which shall be placed in the custody of the Township Treasurer, and all formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party. The Clerk shall also have custody of all leases of property owned by the Township and shall keep an acquired property list of all Township-owned properties. The Clerk shall be the depository for and have custody of all performance bonds running to the Township as obligee and other forms of security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Township.
[Amended 5-21-1986 by Ord. No. O-15A-86; 2-14-2006 by Ord. No. O-02-2006]
A. 
Pursuant to N.J.S.A. 40A:9-135, there is hereby created the position of Deputy Municipal Clerk. The Deputy Municipal Clerk shall be appointed by Council for a term not to exceed three years or until the appointment and qualification of his/her successor. Upon the successful appointment and qualification of two consecutive three-year terms, the Deputy Municipal Clerk shall obtain tenured status and obtain all of the rights and protections afforded to the Municipal Clerk as established in the relevant state statute.
B. 
In the absence of the Municipal Clerk, the Deputy Municipal Clerk shall have all the powers of the Municipal Clerk and shall perform the functions and duties of the office.
[Amended 5-21-1986 by Ord. No. O-15A-86]
The Clerk, or other person so designated, is the official who shall prepare and issue certificates as to the approval of a subdivision of land pursuant to law (N.J.S.A. 40:55D-56). Prior to the issuance of any approval, he shall ascertain from the records of the Planning Board, Township Engineer, Board of Adjustment, Township Solicitor and otherwise, as well as from the records in the office of the Clerk, the status of the subdivision in question.
Correspondence and other communications received shall be delivered to the Clerk's office, where it shall be sorted and delivered immediately to the proper department without opening where the address is to a specific department or person. General municipal mail and mail addressed to the Council shall be opened in the Clerk's office, and the Clerk shall either reply to the correspondence and provide information requested or shall refer the matter to the appropriate individual, department, board or body.
[Amended 5-21-1986 by Ord. No. O-15A-86]
The Clerk shall cause to be mailed or distributed to the Council, Mayor, Township Solicitor and Township Engineer a copy of the minutes of every regular and special Council meeting.[1]
[1]
Editor's Note: Original § 2-52, Payroll and personnel records, which immediately followed this section, was repealed 7-13-1977 by Ord. No. O-22-77.