[HISTORY: Adopted by the Board of Commissioners (now Council) of the Town (now Township) of Montclair 4-15-1980 by Ord. No. 80-12 as Ch. 11 of the 1979 Code. Amendments noted where applicable.]
Administration of government — See Ch. 3.
Any person or firm claiming payment from the Township of Montclair shall first submit to the Township Chief Financial Officer a voucher setting forth in detail the basis for the claim and giving full particulars as to the goods supplied and/or services rendered. Such voucher shall include a certification by the claimant that same is correct in all particulars.
To be considered for payment, the voucher shall have attached to it (or include) a certification by a department head or his or her duly designated representative or other township official having knowledge of the facts that the goods have been received by or the services rendered to the Township of Montclair.
It shall be the duty of the Chief Financial Officer or his or her duly designated representative to audit, warrant and make recommendations on all claims, bills and demands to ascertain that proper administrative procedures have been followed and that the goods and/or services are consistent with an existing contract or purchase order.
After having been audited, the voucher for such bill, claim or demand shall be included on the agenda of the next immediate formal public meeting of the governing body. The claims shall be listed systematically, without preference, and the list made available to all members of the governing body prior to formal action by that body.
The governing body shall approve payment of the claims or shall state its reason for rejecting same. Any disapproved claim shall be sent to the Township Chief Financial Officer with the reason for refusal and instructions.
The Municipal Clerk shall record all claims in the official minutes, together with the governing body's disposition of same. Such records shall be available for public inspection.
Approved vouchers shall be sent to the Township Treasurer for disbursement. Checks shall be drawn by the Treasurer, signed by the Township Manager and countersigned by the Chief Financial Officer and Treasurer (whose signatures may be made mechanically by facsimile) and distributed by the Treasurer after proper records have been made.
Vouchers for statutory payments, payrolls, investments and other periodic recurring payments required to be made by the Township of Montclair between formal public meetings of the governing body may be certified by the Township Chief Financial Officer and sent to the Treasurer for disbursement. All such payments shall require ratification by the governing body at the formal public meeting of the governing body next following payment.