The records access officer shall be responsible
for assuring that agency personnel:
A. Comply with requirements and provisions of the Freedom
of Information Law, the rules and regulations of the Committee on
Public Access to Records and this chapter in providing access to agency
records.
B. Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection
and copying.
C. Explain, in writing, reasons for denial of access
and advise the requester of right to appeal, setting forth the name,
title, business address and telephone of persons to whom appeal may
be taken.
D. Upon request, calculate in advance the total cost
of copies.
E. Permit the requester to make his or her own copy,
without damaging the record and without relinquishing custody of the
same.
Records shall be available for public inspection
and copying at the office of the Village Clerk, 7 Stage Road, Monroe,
New York 10950.