[HISTORY: Adopted by the Common Council of the City of Oswego: Art. I, 5-12-1980 as Ch. 35, Art. I, of the 1980 Code; Art. II, 2-14-1990 (Ch. 35, Art. II, of the 1980 Code). Amendments noted where applicable.]
Article I Removal of Records from City Hall
Article II Records Retention
[Adopted 5-12-1980 as Ch. 35, Art. I, of the 1980 Code]
No person or persons shall remove any papers, specifications, plans, documents or records or any property whatsoever belonging to the city from any room or department in the City Hall building, except with the permission of the Mayor, Common Council or department having charge of the same. Any person violating any of the provisions of this Article shall be subject to a fine of not less than five dollars ($5.) nor more than fifty dollars ($50.).
The City Clerk shall keep a record of all real property and interest in real property acquired by the city and shall provide and keep for the purpose a suitable book, which shall contain the following entries, to be made by him, relating to such property, together with such additional data in any particular case as he or the Mayor or Common Council may deem important.
Deeds of property.
The name of the grantor.
The character of the conveyance, whether quitclaim, warranty or full covenant deed, etc.
The date of conveyance.
A description of the premises.
All reservations, exceptions and conditions contained in the conveyance and any other portion of such conveyance which affects the interests or estate conveyed.
The date when and the book and page where such deed is recorded in the office of the Clerk of Oswego County.
The date of the acceptance of such conveyance by the Common Council.
In case of lands that have been or may hereafter be so dedicated by any party, where no actual conveyance has been made, there shall be entered a description of such lands, with date and manner of dedication with reference to any matter of record and to all maps relating thereto. There shall also be entered any improvement or other act done by the city, declaring or indicating an intent to accept said lands for public use.
[Adopted 2-14-1990 by (Ch. 35, Art. II, of the 1980 Code)]
Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum retention periods for municipal government records, is hereby adopted for use by all municipal officers in disposing of municipal government records listed therein.
In accordance with Article 57-A:
Only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention period prescribed.
Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established time periods.