[HISTORY: Adopted by the Common Council of
the City of New Berlin 10-10-2000 by Ord. No. 2124 as Secs. 3.01 through
3.05, 3.07 and 3.08 of the Municipal Code. Amendments noted where
applicable.]
[Amended 7-23-2002 by Ord. No. 2180; 10-13-2015 by Ord. No. 2554]
A.
Bond
eliminated. The City elects not to give the bond on the Director of
Finance provided for by § 70.67(1), Wis. Stats.
B.
City
liable for default of Director of Finance. Pursuant to § 70.67(2),
Wis. Stats., the City shall be obligated to pay, in case the Director
of Finance shall fail to do so, all state and county taxes required
by law to be paid by such Director of Finance to the County Treasurer.
[1]
Editor’s Note: Former § 33-2, Determination
of fiscal year, was repealed 10-13-2015 by Ord. No. 2554.
A.
Departmental estimates. On or before August 1 of each
year, each officer, department and committee shall file with the Director
of Finance an itemized statement of disbursements made to carry out
the powers and duties of such officer, department or committee during
the preceding fiscal year and a detailed statement of the receipts
and disbursements on account of any such special fund under the supervision
of such officers, department or committee during such year, and of
the conditions and management of such funds; also detailed estimates
of the same matters for the current fiscal year and for the ensuing
fiscal year. Such statements shall be presented in the form prescribed
by the Director of Finance and shall be designed as "Departmental
Estimates," and shall be as nearly uniform as possible for the main
divisions of all departments.
[Amended 10-13-2015 by Ord. No. 2554]
B.
Mayor to prepare.
(1)
Budget to include. On or before September 1 of each
year, the Mayor shall prepare and submit to the Council a proposed
budget presenting a financial plan for conducting the affairs of the
City for the ensuing calendar year. The budget shall include the following
information:
[Amended 10-13-2015 by Ord. No. 2554]
(a)
The expense of conducting each department and activity
of the city for the ensuing fiscal year and corresponding items for
the current year and last preceding fiscal year, with reasons for
increase and decrease recommended as compared with appropriations
for the current year.
(b)
An itemization of all anticipated income of the city
from sources other than general property taxes and bonds issued, with
a comparative statement of the amounts received by the city from each
of the same or similar sources for the last preceding and current
fiscal year.
(c)
An estimate of the amount of money to be raised from
general property taxes which, with income from other sources, will
be necessary to meet the proposed expenditures.
(d)
Such other information as may be required by the Council
and by state law.
(2)
The city shall provide a reasonable number of copies
of the budget thus prepared for distribution to citizens.
C.
Hearing. The Council shall hold a public hearing on
the budget.
[Amended 10-13-2015 by Ord. No. 2554]
The Council may, at any time, by a two-thirds vote of the entire
membership, transfer any portion of an unencumbered balance of an
appropriation to any other purpose or object. Notice of such transfer
shall be given by publication within 10 days thereafter in the official
City newspaper.
[1]
Editor’s Note: Former § 33-5, City funds to be
spent in accordance with appropriation, was repealed 10-13-2015 by
Ord. No. 2554.
[Amended 7-23-2002 by Ord. No. 2180; 10-13-2015 by Ord. No. 2554]
All order checks of the City shall be signed by the City and
Director of Finance and countersigned by the Mayor and, in lieu of
their personal signatures, there may be affixed to each order check
the facsimile signatures of the City Clerk, Director of Finance and
Mayor.
A.
Director of Finance to approve. Payment of financial
claims against the municipal treasury shall be made from the City
Treasury after the Director of Finance shall have audited and approved
each claim as a proper charge against the treasury, and shall have
endorsed his approval thereon after having determined that the following
conditions have been complied with. The Director of Finance may require
the submission of proof and evidence to support the following as he
deems necessary:
[Amended 7-23-2002 by Ord. No. 2180; 10-13-2015 by Ord. No. 2554]
(1)
The funds are available therefor pursuant to the budget
approved by the Council.
(2)
That the item of service covered by such claim has
been authorized by the proper official, department head, board or
commission.
(3)
That the item or service has been actually supplied
or rendered in conformity with such authorization.
(4)
That the claim is just and valid pursuant to law.
B.
Filing a list of claims approved. The Clerk shall
file with the Council, not less than monthly, a list of the claims
approved showing the date paid, name of claimant, purpose and amount.
C.
Annual audit. An annual detailed audit of such financial
transactions and accounts shall be made by a public accountant employed
by the Council who is licensed under Ch. 442, Wis. Stats.
D.
Bond.
(1)
The
City Clerk shall file a fidelity bond of $10,000 issued by a surety
company authorized to do business within the state prior to performance
of any of the duties specified in this section. The cost of such bond
premium shall be paid by the city.
(2)
In lieu of obtaining the fidelity bond as provided for hereunder,
the City may obtain dishonesty insurance or other appropriate insurance
policy that covers the Finance Director with limits of not less than
$10,000 in lieu of the bond requirement.
[Added 9-26-2017 by Ord. No. 2595]
[1]
Editor’s Note: Former § 33-8, Vehicle and light
truck purchasing policy, added 5-11-2010 by Ord. No. 2428, was repealed
10-13-2015 by Ord. No. 2554.
