It is the policy of the Village of Island Park to maintain personnel records in order to document employment-related decision, evaluate and assess policies, and comply with governmental recordkeeping and reporting requirements.
The Village Clerk is responsible for overseeing personnel records.
Every employee is responsible to keep his or her personnel records current and to notify the Village Clerk of changes in name, address, telephone number, persons to be notified in case of emergency and all information necessary for benefits, insurance and tax-withholding purposes, such as marital status, dependents, addresses and telephone numbers of dependents and spouse and former spouse, and beneficiary designations. Any employee who has a change in the number of dependents or marital status must promptly complete all required new withholding tax forms, such as Form W-4.
An employee may inspect and/or copy his or her own personnel file in accordance with applicable law. If an employee believes his or her file is incomplete or inaccurate or contains any improper matter, he or she may submit a written request to remove such information from the file. If the request is not granted, the employee may provide his or her own written statement of disagreement for inclusion in the file.
Information or copies of documents from an employee's personnel file may be provided in response to lawful subpoena and/or appropriate governmental agencies in accordance with applicable law and/or otherwise in accordance with the employee's authorization.