It is the policy of the Village of Island Park
to maintain personnel records in order to document employment-related
decision, evaluate and assess policies, and comply with governmental
recordkeeping and reporting requirements.
The Village Clerk is responsible for overseeing
personnel records.
Every employee is responsible to keep his or
her personnel records current and to notify the Village Clerk of changes
in name, address, telephone number, persons to be notified in case
of emergency and all information necessary for benefits, insurance
and tax-withholding purposes, such as marital status, dependents,
addresses and telephone numbers of dependents and spouse and former
spouse, and beneficiary designations. Any employee who has a change
in the number of dependents or marital status must promptly complete
all required new withholding tax forms, such as Form W-4.
An employee may inspect and/or copy his or her
own personnel file in accordance with applicable law. If an employee
believes his or her file is incomplete or inaccurate or contains any
improper matter, he or she may submit a written request to remove
such information from the file. If the request is not granted, the
employee may provide his or her own written statement of disagreement
for inclusion in the file.
Information or copies of documents from an employee's
personnel file may be provided in response to lawful subpoena and/or
appropriate governmental agencies in accordance with applicable law
and/or otherwise in accordance with the employee's authorization.
