[HISTORY: Adopted by the Board of Selectmen of the Town of Brookfield 2-5-1996. Amendments noted where applicable.]
Building Code Board of Appeals — See Ch. 11.
Economic Development Commission — See Ch. 19.
Park and Recreation Commission — See Ch. 46.
Planning and Zoning Commission — See Ch. 51.
Editor's Note: This ordinance also repealed former Ch. 13, Building Committee, Municipal, adopted 9-8-1982 by the Board of Selectmen of the Town of Brookfield, as amended.
There is hereby established a Municipal Building Commission of the Town of Brookfield, which shall be known as the "Municipal Building Committee."
The Municipal Building Committee shall consist of five members and three alternates, who shall be appointed by the Board of Selectmen in accordance with the provisions of § C4-12, § C7-4, § C7-5 and § C7-6 of the Town Charter. The qualifications of said members and alternates shall be as set forth in § C7-3 of the Town Charter. The terms of office of said members and alternates shall be as set forth in Exhibit A of the Town Charter, except that the current members and alternates of the Committee shall serve for the balance of the terms for which they were appointed.
A member of the Board of Selectmen, appointed pursuant to the provisions of § C5-2F of the Town Charter, shall serve as an ex officio member of the Committee.
The procedures of the Committee, including election of officers, shall be as set forth in § C7-1 of the Town Charter, subject to the following additional requirements:
Regular meetings of the Committee shall be held not less than once every three months. The Committee may hold such special meetings as it deems appropriate.
The Committee shall maintain separate files and records for each municipal construction project and all other matters entrusted to it.
Said records shall include, but shall not be limited to, the following:
All preliminary and final plans for each project, together with all modifications thereto.
The preliminary budget for the project, the final budget therefore and all change orders or other budget modifications.
A statement of the scope and purpose of the project as presented to, approved and funded at Town Meeting or at Referendum, together with any and all subsequent modifications thereto.
All bid documents and modifications thereto, all bids received, all construction contracts and change orders and all architectural contracts and changes thereto.
The itemized project budget and the itemized amount expended to date on each construction and architectural contract and on all other expenditures related to the project.
Copies of the portion of the minutes of each meeting of the Commission and all subcommittees thereof wherein the project was discussed or decisions made regarding the project.
Copies of all correspondence and notes with reference to the project, except privileged communications.
Said records shall be maintained in the office of the Brookfield Town Clerk and shall be available for public inspection during normal business hours.
The Committee shall have the following powers and duties:
To undertake, supervise, manage, control and execute authorized and funded building construction projects upon the written request and authorization of the Board of Selectmen.
To advise, consult with and make recommendations to the Board of Selectmen, Board of Education, Planning Commission, Zoning Commission, Park and Recreation Commission, Board of Finance and other Town boards, commissions, agencies and departments concerning the scope, cost and feasibility of both contemplated and approved municipal building construction projects.
To negotiate and recommend to the Board of Selectmen the approval and execution of architect, construction and other contracts for municipal building construction projects which are within its jurisdiction and for which necessary funds have been appropriated.
To have all other powers which are necessary to enable it to perform its duties as herein set forth.
Prior to the authorization of construction funds for any municipal building project within its jurisdiction, the Committee shall prepare and submit to the Board of Selectmen and Board of Finance a report setting forth the scope of the project, including but not limited to a description of the nature, size and type of facility to be constructed and an estimate of all costs of construction, including architect fees and all other costs associated with the project. Once a project has been approved and funded, the Committee shall not alter the scope of the project without the prior approval of the Board of Selectmen and the Board of Finance and, in the case of school facilities, the Board of Education.
The Committee shall submit progress reports to the Board of Selectmen and Board of Finance not less than once every three months during the course of construction, including a statement of the estimated completion date, any significant problems which have occurred and the proposed resolution of the same, any anticipated cost overruns or savings and any contemplated modifications to the scope of the project, including the reasons therefor.
The Committee shall submit a final report to the Board of Selectmen and Board of Finance upon final completion of the project, which report shall include the total project cost, the reasons for any delay in completion and the recommendations of the Committee for improvements to the construction process in the future which would result in cost savings or improved efficiency.