[HISTORY: Adopted by the Borough Council of the Borough of Shippensburg 1-12-1960 by Ord. No. 308, approved 1-12-1960. Amendments noted where applicable.]
The office of Borough Manager is hereby created by the Borough of Shippensburg, Pennsylvania, subject to the right of the borough, by ordinance, at any time to abolish such office.
As soon as practicable after the enactment of this chapter, the Borough Council shall elect, by a majority vote of all its members, one person to fill the office of Borough Manager. In the case of a vacancy, the Council shall fill said office by majority vote of all its members. The Borough Manager shall, however, be subject to removal at any time by a majority vote of all the members of the Council.
The Manager shall be chosen solely on the basis of his executive and administrative abilities, with special reference to his actual experience in or his knowledge of accepted practices in respect to the duties of the office as herein outlined.
Before entering upon his duties, the Borough Manager shall give a bond to the borough, with a bonding company as surety, in the sum of $5,000, conditioned for the faithful performance of his duties, premium for the said bond to be paid for by the Borough of Shippensburg. The bond of the Borough Manager may be included in, and the Manager may be bonded under and covered by, the blanket bond now in force and effect for all borough employees in the aforesaid amount of $5,000.
[Amended 12-30-1985 by Ord. No. 539, approved 12-30-1985]
The Borough Manager shall receive such compensation as shall be fixed from time to time by Borough Council.
The Manager shall be the chief administrative officer of the borough, and he shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the borough. His powers and duties shall relate to the general management of all borough business not expressly, by statute or ordinance, imposed or conferred upon other borough officers. The Mayor is hereby authorized to delegate to the Borough Manager, subject to recall by written notification at any time, any of his nonlegislative and nonjudicial powers and duties.
Subject to recall by ordinance, the powers and duties of the Manager shall include the following:
He shall supervise and be responsible for the activities of all municipal departments, except such departments the supervision of which shall not have been delegated to the Manager by the Mayor or by Council, as the case may be.
He shall hire and, when he shall deem it necessary for the good of the service, shall suspend or discharge all employees under his supervision, provided that persons covered by the civil service provisions of the Borough Code shall be hired, suspended or discharged in accordance with such provisions, and provided further that the Manager shall report, at the next regular meeting thereafter of Council, any action taken by authority of this subsection.
He shall prepare and submit to Council before the close of the fiscal year, or on such alternate date as Council shall determine, a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager or an officer designated by him shall obtain from the head of each department, agency, board or officer estimates of revenues and expenditures and other supporting data as he requests. The Manager shall review such estimates and may revise them before submitting the budget to the Council.
He shall be responsible for the administration of the budget after its adoption by the Council.
He shall, under the direction of the Mayor, execute and enforce the laws of the commonwealth and ordinances, resolutions and bylaws of the borough.
He shall hold the office of Street Commissioner and shall perform all the duties of such office in addition to the specific duties assigned to the Manager by this chapter.
[Amended 6-19-1990 by Ord. No. 584, approved 6-19-1990]
He shall attend all meetings of the Borough Council and of its committees, with the right to take part in the discussion, and he shall receive notice of all special meetings of Council and of its committees.
He shall prepare the agenda for each meeting of Council and supply facts pertinent thereto.
He shall keep the Council informed as to the conduct of borough affairs, submit monthly reports on the condition of the borough finances and such other reports as the Council shall request and shall make such recommendations to the Council as he deems necessary.
He shall submit to Council as soon as possible after the close of the fiscal year a complete report on the financial and administrative activities of the borough for the preceding year.
He shall see that the provisions of all franchises, leases, permits and privileges granted by the borough are observed.
He may employ, by and with the approval of Council, experts and consultants to perform work and to advise in connection with any of the functions of the borough.
He shall attend to the letting of contracts in due form of law, and he shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other borough officer by statute.
He shall see that all money owed the borough is promptly paid and that proper proceedings are taken for the security and collection of all the borough's claims.
He shall be the Purchasing Officer of the borough and he shall purchase, in accordance with the provisions of the Borough Code, all supplies and equipment for the various agencies, boards, departments and other offices of the borough. He shall keep an account of all purchases and shall, from time to time or when directed by Council, make a full, written report thereof. He shall also issue rules and regulations, subject to the approval of Council, governing the requisition and purchasing of all municipal supplies and equipment.
He shall cooperate with the Borough Council at all times and in all matters that the best interests of the borough and of the general public may be maintained.
All complaints regarding services or personnel of the borough shall be referred to the office of the Manager. He or an officer designated by him shall investigate and dispose of such complaints, and the Manager shall report thereon to Council.
In cases of illness or absence of the Manager from the borough, he shall delegate one qualified member of his staff who shall perform the duties of the Manager during his absence or disability. The person so designated shall not perform such duties for a period longer than two weeks without the approval of the Council.