[Adopted 5-11-2004 by Res. No. 2004-29]
A. 
Responsible for providing secretarial support to the Sewerage Authority.
B. 
Maintains and stores correspondence files and other files pertaining to the Sewerage Authority.
C. 
Prepares agendas and rules and regulations, records, stores and prepares minutes of meetings, prepares and answers official correspondence.
D. 
Follows laws, rules and regulations that govern the Authority.
E. 
Consults with the Authority professional staff.
A. 
Assumes responsibility for performing related clerical support functions:
(1) 
Draft letters and reports on behalf of the Sewerage Authority.
(2) 
Store and retrieve data on computers.
(3) 
Prepare agendas or programs for meetings.
(4) 
Attend and take minutes of meetings, both in the office and at other locations.
(5) 
Follow laws, rules and regulations that govern the Authority.
B. 
Assumes responsibility for overseeing daily operations and performing administrative functions:
(1) 
Process telephone calls.
(2) 
Make and record appointments.
(3) 
Operate office equipment, such as photocopiers, facsimile machines, computers.
(4) 
Receive and process incoming and outgoing mail.
(5) 
Consults with professionals, residents, vendors and management.
(6) 
Purchase office supplies up to the amount of $300.
C. 
Assumes responsibility for establishing and maintaining effective business relations with vendors, the professionals and management:
(1) 
Serves as a liaison between the Authority and regulatory authorities.
(2) 
Represents the Authority to various professionals and groups.
(3) 
Ensures appropriate levels of confidentiality regarding Authority operations.
(4) 
Attends and participates in meetings as required.
D. 
Effectively supervises office personnel, ensuring optimal performance:
(1) 
Trains, directs and coordinates office and administrative personnel. Ensures that the training and development needs are met and provides assistance and support as needed.
(2) 
Ensures that work area is clean, secure and well maintained.
E. 
Assumes responsibility for maintaining, overseeing and executing the regulations required by the state regarding affirmative action:
(1) 
Maintains, oversees and executes the regulations required by the state regarding affirmative action.
F. 
Assumes responsibility for overseeing the Authority records:
(1) 
Maintains and stores all files and records pertaining the Authority.
(2) 
Follows all laws, rules and regulations that govern the Authority regarding records retention, etc.
A. 
All documents, records and reports are prepared and maintained appropriately and in a timely manner.
B. 
Appropriate Department policies and procedures are developed and updated as needed.
C. 
Positive business relations exist with vendors, government officials and professionals.
D. 
Minutes and correspondence are correct and completed in a timely manner.
E. 
All functions pertaining to the Sewerage Authority are completed in accordance with established standards, policies and procedures.
A. 
Education/certification:
(1) 
High school graduate or equivalent preferred.
B. 
Required knowledge:
(1) 
Knowledge of related computer applications.
(2) 
Familiarity with basic office procedures.
C. 
Experience required:
(1) 
Typing or keyboarding experience required.
(2) 
Previous related experience preferred but not required.
D. 
Skills/abilities:
(1) 
Good typing skills.
(2) 
Attentive to detail and accuracy.
(3) 
Sound organizational and interpersonal skills.
(4) 
Can work under pressure and meet deadlines.
(5) 
Able to work independently.
(6) 
Good aptitude for working with computers, photocopiers, facsimile machines and other office equipment.
A. 
Finger dexterity. Using primarily just the fingers to make small movements such as typing, picking up small objects or pinching fingers together.
B. 
Talking. Especially where one must convey information to professionals or important instructions or ideas accurately, loudly or quickly.
C. 
Average hearing. Able to hear average or normal conversations and receive ordinary information.
D. 
Average vision. Average, ordinary visual acuity necessary to prepare or inspect documents or operate machinery.
E. 
Physical strength. Sedentary work; sitting most of the time. Lift boxes up to 20 pounds.
A. 
Reasoning ability. Ability to apply common sense understanding to carry out detailed but uninvolved instructions and to deal with problems involving a few variables.
B. 
Mathematics ability. Ability to perform basic math skills, use decimals to compute percents.
C. 
Language ability.
(1) 
Ability to use passive vocabulary of 5,000 to 6,000 words; define unfamiliar words in dictionaries for meaning, spelling and pronunciation.
(2) 
Ability to write sentences using proper punctuation, adjectives and adverbs.
None. No hazardous or significantly unpleasant conditions (such as in a typical office).
[Amended 7-11-2006 by Res. No. 2006-27]
All descriptions of responsibilities, functions and duties in this article are intended to be interpreted as being inclusive of but not necessarily limited to the stated responsibility, function or duty and can be changed with the majority rule of the Authority.