[Adopted 5-11-2004 by Res. No. 2004-29]
A. 
Responsible for directing, coordinating, maintaining, and controlling an accounting system that properly reflects the financial position of the Authority.
B. 
Monitors Authority policies and procedures and recommends improvements after consulting with the Authority and its professionals.
C. 
Ensures accurate internal and external recording and reporting of financial transactions.
D. 
Oversees budgeting, general ledger, accounts payable and receivable, payroll, fixed asset management, etc.
E. 
Ensures that accounting activities are in accordance with established legal, regulatory and Authority procedures.
A. 
Assumes responsibility for performing and developing accounting and related clerical support functions:
(1) 
Supervises the development and implementation of financial information, including general ledger and budgeting.
(2) 
Maintains files, including filing of general ledger journals, vouchers, accounts payable documentation and other miscellaneous filings.
(3) 
Types a variety of documents, reports and records.
(4) 
Keys daily worksheets to the general ledger system.
(5) 
Prints accounts payable checks and inserts checks and invoices into envelopes for mailing.
(6) 
Prepares requisitions and quotes for office, computer and routine supply purchases.
B. 
Assumes responsibility for the effective preparation, maintenance and reporting of internal and external financial records and analysis:
(1) 
Oversees the preparation of daily, monthly, annual and other periodic financial statements and reports. Ensures that external document submissions and filings are accurate and timely.
(2) 
Coordinates tax reporting requirements. Files federal, state, payroll and pension tax returns. Oversees the preparation and filing of payroll taxes, and tracks and reports pension data.
(3) 
Oversees the preparation and control of operational budgets.
(4) 
Coordinates the annual audit. Ensures that accounting records and reports are in compliance with GAAP and government regulations. Cooperates with and assists external auditors as appropriate.
C. 
Assumes responsibility for the management of the Authority quarterly bills:
(1) 
Oversees the preparation and mailing of quarterly Authority charged bills.
(2) 
Collects revenues and fees.
(3) 
Enforces Authority rules and regulations concerning the collection of Authority fees and revenues.
(4) 
Assists with the formulation and revision of the scheduled fees and revenues to be changed and collected.
D. 
Assumes responsibility for overseeing daily operations and performing administrative functions:
(1) 
Ensures effective financial internal controls for the Authority. Continually evaluates established policies and procedures, and updates or modifies them as necessary. Documents and creates necessary forms to organize the office processes.
(2) 
Interfaces with the IT Department in the development and implementation of efficient systems consistent with new software applications.
(3) 
Ensures the timely completion of posting, reports, records and other documentation.
E. 
Assumes responsibility for overseeing payroll operations:
(1) 
Reviews employees timecards or time sheets for completeness and makes sure hours are correct.
(2) 
Keeps records and calculates sick time, vacation time and holidays.
(3) 
Reviews timecard for errors and resolves problems with employee or supervisor.
(4) 
Computes earnings based on the number of hours worked.
(5) 
Computes deductions required by law and computes pay by subtracting these deductions.
(6) 
Processes and issues employee paychecks.
(7) 
Records employee information and updates files with changes.
(8) 
Keeps track of changes in tax and deductions laws and advises employees.
(9) 
Prepares reports for auditor and files.
(10) 
Prepares and mails earnings and tax withholding statements at end of year.
F. 
Assumes responsibility for establishing and maintaining effective business relations with vendors, outside auditors, the professionals and management:
(1) 
Serves as a liaison between the Authority and external auditors and regulatory authorities.
(2) 
Represents the Authority to various professionals and groups.
(3) 
Ensures appropriate levels of confidentiality regarding Authority operations.
(4) 
Attends and participates in meetings as required.
G. 
Effectively supervises office personnel, ensuring optimal performance:
(1) 
Trains, directs and coordinates personnel. Ensures that the training and development needs are met and provides assistance and support as needed.
(2) 
Ensures that work area is clean, secure and well maintained.
A. 
Appropriate department policies and procedures are developed and updated as needed.
B. 
Positive business relations exist with auditors, government officials and professionals.
C. 
Accounting documents, records and reports are prepared and maintained in a timely manner.
D. 
Department files are appropriately maintained.
E. 
Account reconciliations are correct and completed in a timely manner.
F. 
Accounting functions are completed in accordance with established standards, policies and procedures.
A. 
Education/certification:
(1) 
High school graduate or equivalent preferred.
(2) 
College credits in accounting preferred.
B. 
Required knowledge:
(1) 
Knowledge of related computer applications.
(2) 
Familiarity with basic office procedures.
(3) 
Knowledge of financial and accounting practices and procedures.
(4) 
Understanding of government regulations and reporting requirements.
(5) 
Understanding of related and auditing and IT functions.
C. 
Experience required:
(1) 
Previous related experience preferred but not required.
D. 
Skills/abilities:
(1) 
Analytical and technical skills.
(2) 
Sound organizational and interpersonal skills.
(3) 
Can work under pressure and meet deadlines.
(4) 
Able to work independently.
(5) 
Good aptitude for working with computers, and use of all related hardware and software.
A. 
Finger dexterity. Using primarily just the fingers to make small movements such as typing, picking up small objects or pinching fingers together.
B. 
Talking. Especially where one must convey information to professionals or important instructions or ideas accurately, loudly or quickly.
C. 
Average hearing. Able to hear average or normal conversations and receive ordinary information.
D. 
Average vision. Average, ordinary visual acuity necessary to prepare or inspect documents or operate machinery.
E. 
Physical strength. Sedentary work; sitting most of the time. Lift boxes up to 20 pounds.
A. 
Reasoning ability. Ability to apply common sense understanding to carry out detailed but uninvolved instructions and to deal with problems involving a few variables.
B. 
Mathematics ability. Ability to perform basic math skills, use decimals to compute percents.
C. 
Language ability. Ability to use passive vocabulary of 5,000 to 6,000 words.
None. No hazardous or significantly unpleasant conditions (such as in a typical office).
[Amended 7-11-2006 by Res. No. 2006-27]
All descriptions of responsibilities, functions and duties in this article are intended to be interpreted as being inclusive of but not necessarily limited to the stated responsibility, function or duty and can be changed with the majority rule of the Authority.