A. 
The City Charter gives the City Manager authority to "direct and supervise the administration of all departments, offices and agencies of the City" (except as otherwise provided by Charter or local law) and makes the City Manager "responsible to the Council for the administration of all City affairs placed in his charge."
B. 
In discharging this responsibility, the City Manager will prepare Administrative Regulations, which will be reviewed and revised as necessary by the City Council prior to implementation. It shall be the purpose of these Administrative Regulations to provide standard administrative policies and procedures to be followed uniformly by all City agencies and departments.
C. 
All Administrative Regulations will be kept in loose leaf form by all departments, bureaus and offices. Each City department must issue its own departmental procedural manual to amplify and supplement these Administrative Regulations and to set forth practices peculiar to the department.
D. 
These Administrative Regulations shall be approved and may be modified by a resolution of the City Council.
A. 
The following policy is to be considered by all department heads as the basis for relationships between the City administrative staff and the City Council:
(1) 
That the Council-Manager form of government be reaffirmed and supported by this Council.
(2) 
That all matters considered by the Council be presented on an agenda prepared by the City Manager who will recommend action to be taken in each specific case or by the City Clerk in accordance with actions taken previously by the City Council. Items for the agenda may originate in accordance with §§ AR-17 and AR-18.
(3) 
That all matters referred to the City Council by the Planning Board be placed on the City Council agenda after Planning Board minutes and/or recommendation have been furnished to members of the City Council.
(4) 
That the agenda be closed each Thursday noon, be prepared each Thursday and be placed in the hands of each member of the City Council each Thursday night.
(5) 
That persons appearing before the City Council do so only in accordance with the above agenda.
(6) 
That all instructions and directions to the Manager will come from the City Council as a whole after approval of the majority of the City Council.
(7) 
That no instructions and/or directives will be given by the City Council or individual Councillor to department heads or to other City employees who are directed to refer such instructions immediately to the City Manager who in turn is directed to bring such improper actions to the attention of the entire City Council for such action as may be appropriate in each individual case.
B. 
Interpretation.
(1) 
Subsection A(1) through (6) above are self-explanatory.
(2) 
With reference to Subsection A(7):
(a) 
City Councillors will be expected to visit departments from time to time for the purpose of inspecting and securing information concerning departmental operations and problems, and the department heads are requested to fully cooperate with the Councillors in requests for information where the same is immediately available. However, any request for special studies, investigations or reports involving considerable staff time for preparation shall be forwarded to the City Manager. Depending upon the nature of the request, it may be necessary for the City Manager to place the item on the agenda for action by the majority of the City Council.
(b) 
No Councillor will give any orders or directives, either directly or indirectly, to any employees of the City government or interfere in the conduct of any department.
(c) 
No member of the administrative staff or employee of the City shall be summoned for the purpose of inquiry relating to his conduct or the operation of the department, except at the direction of the City Manager.
(d) 
All City employees are directed to report infractions of City Council policy to the City Manager.
A. 
These regulations will be managed by the office of the City Clerk. All updates and distributions shall be managed by the City Clerk.
B. 
The following personnel shall receive copies of the Administrative Regulations and all revisions:
[Amended 1-11-2010 by Ord. No. 1-2010]
Number of Copies
Personnel
1
Mayor
6
City Council
1
City Manager
1
City Attorney
1
City Clerk
1
City Engineer
1
City Comptroller
1
Director of Planning & Development
1
Police Chief
1
Fire Chief
1
Director of Parks & Recreation
1
City Assessor
C. 
Each department/division head shall sign a form upon receipt of the Administrative Regulations. The form shall attest that the undersigned has read the regulations and takes full responsibility to adhere by the contents.