[Adopted 5-7-2001 by Ord. No. 636]
There is hereby created, pursuant to the provisions of N.J.S.A. 40A:11-9,
the position of Township Purchasing Agent.
Under the direction and supervision of the Township Administrator, the
Purchasing Agent shall:
A.
Act as the contracting agent of the Township.
B.
Prepare bids and specifications for the purchase of work, materials, supplies or services desired to be acquired by the Township when the estimated aggregate value thereof exceeds the effective bid threshold amount as set forth in or determined pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., or the amount(s) authorized pursuant to § 21-34D below, whichever is lower.
C.
Recommend to the Township Administrator the award of
bids duly solicited in accordance with the abovementioned statutory procedures.
D.
Upon receipt of a requisition approved in writing by
the Finance Officer certifying that funds are available:
(1)
The Purchasing Agent may award a contract for the purchase
at the lowest possible price for work, materials, supplies or services, the
aggregate value of which does not exceed in a contract year the total sum
of $17,500 or any adjusted effective bid threshold set forth or determined
pursuant to N.J.S.A. 40A:11-3a.
(2)
If the Purchasing Agent is qualified pursuant to the
criteria established by the Director of the Division of Local Government Services
pursuant to N.J.S.A. 40A:11-9, then the Purchasing Agent may award a contract
for the purchase at the lowest possible price for work, materials, supplies
or services which in the aggregate does not exceed in a contract year the
total sum of $25,000 or any adjusted effective bid threshold set forth or
determined pursuant to N.J.S.A. 40A:11-3a.
(3)
When necessary to determine that the aggregate value
of such work, materials, supplies or services does not exceed the said bid
threshold amount, to determine the lowest possible price, and when otherwise
required by N.J.S.A. 40A:11-1 et seq., the Purchasing Agent shall obtain informal
price quotes.
E.
Upon receipt of notification from the governing body
or Township Administrator that an emergency situation exists affecting the
public health, safety or welfare within the Township, the Purchasing Agent
shall purchase essential work, materials, supplies or services in compliance
with the provisions of the Local Public Contracts Law.
F.
Inspect or supervise the inspection of all deliveries
of supplies, materials and equipment and the rendition of contractual services
and determine their quality, quantity and conformance with specifications.
G.
Procure the highest quality work, materials, supplies
or services at the least expense to the Township.
H.
Have charge of any central storerooms and warehouses
that may be established.
I.
Transfer to or between departments, offices and agencies,
and from or to central stores, such supplies, materials and equipment as the
need appears and arrange for the sale of surplus or obsolete items thereof.
J.
Keep accurate records of all purchases made by him/her
on behalf of the Township, including but not limited to bids and specifications,
requisitions, the proposed use of acquired materials, supplies or services
and the purchase amount and price.
K.
Explore the possibilities of buying in bulk to enable
the Township to take maximum advantage of all available discounts.
L.
Upon authorization by the Township Committee, to join
with other units of government purchasing plans as provided in the Local Public
Contracts Law.
