[HISTORY: Adopted by the Town Meeting of
the Town of Old Saybrook 11-24-1980 by Ord. No. 12 of the 1980 Code; amended
in its entirety 9-19-2002. Subsequent amendments noted where applicable.]
[Amended 8-19-2013]
All goods, equipment, materials, supplies and
contractual services, the contract cost of which is estimated to be
in excess of $10,000, shall be procured by the Town of Old Saybrook
through the process of competitive bidding; when awarded by the responsible
Town agency, such contract for procurement shall be awarded to the
lowest responsible bidder as determined by said agency. The procedures
for competitive bidding shall be as established by resolution of the
Board of Selectmen. Such competitive bidding may include, when appropriate,
public and private invitation to bid, and direct solicitation of price
quotation from prospective suppliers. These contracts will require
formal sealed bids to be opened in public at the time and place designated
in the specifications. Nothing in this section shall prohibit the
Town from purchasing items under state bids and/or contracts, and/or
participation in regional purchasing councils who have used a sealed
bid procedure.
[Amended 8-19-2013]
Between $10,000 and $25,000, bids will be solicited
from a list of interested and responsible bidders established by Town
agencies and the First Selectman. Contracts expected to exceed $25,000
will also be advertised in a newspaper having a general circulation
in the Old Saybrook area by means of a formal invitation to bid.
A.
This ordinance shall not apply to:
(1)
Emergency work, as so classified by a majority vote
of the Board of Selectmen;
(2)
Contracts for legal services, accounting and auditing
services, medical and dental services, insurance services, architectural
and engineering services, professional and technical consulting services,
and labor negotiators; and
(3)
Work on roads and bridges.
B.
The requirement for advertising and/or formal bidding
may also be waived by a unanimous vote of the Board of Selectmen,
if, in its opinion, such waiver is in the best interests of the Town.
[Added 8-19-2013]
A.
For the purposes
of this section, "Town-based bidder" shall mean a business with a
legal principal place of business in the Town of Old Saybrook. A business
shall not be considered a Town-based bidder unless evidence satisfactory
to the Finance Director or designee has been submitted with the bid
to establish that said business has its principal place of business
within the Town. Such evidence may include evidence of ownership of
or a long-term lease of real estate within the Town from which the
business is legally operated or the payment of personal property taxes
of the business to the Town of Old Saybrook.
B.
For all purchases
and contracts subject to the Town's bidding ordinances where the total
contract price is $1,000,000 or less, any qualified Town-based bidder
which has submitted a bid within 7.5% of the low bid shall be awarded
the bid provided that such Town-based bidder agrees to accept the
award of the bid at the amount of the low bid. If more than one Town-based
bidder submits a bid within the seven-and-one-half-percent preference
differential, the contract shall be awarded to the Town-based bidder
that has submitted the lowest bid, provided that he/she agrees to
accept the award at the amount of the low bid as stated above.
C.
For contracts
subject to the Town's bidding ordinances over $1,000,000, any qualified
Town-based bidder which has submitted a bid within 2% of the low bid
shall be awarded the bid, provided that such Town-based bidder agrees
to accept the award of the bid at the amount of the low bid. If more
than one Town-based bidder submits a bid within the two-percent preference
differential, the contract shall be awarded to the Town-based bidder
that has submitted the lowest bid, provided that he/she agrees to
accept the award at the amount of the low bid as stated above.
D.
When the
Town is purchasing items under state or regional bids or contracts,
a Town-based bidder can be awarded the contract if he/she matches
the pricing of those state/regional bids or contracts. If there is
more than one Town-based bidder for the applicable good or service,
this shall be awarded on a rotating basis.
E.
All bid documents
distributed by the Town shall include language regarding the bid preferences
allowed under this section and shall state the amount of differential
available to Town-based bidders for that specific bid.
