[Amended 11-9-1977]
A. 
Within the limits of available appropriations, the County Executive is authorized to negotiate, subject to Board approval, contracts and other legally binding obligations of the County, except the contract of such personnel as are reserved to the Board of County Commissioners by the Optional County Charter Law and the Administrative Code.
B. 
With respect to any contract or agreement presented by any autonomous agency or authority for approval of the governing body, the same shall be submitted by the County Executive for approval, and the same shall be submitted to County Counsel for approval as to form and sufficiency, after which a resolution shall be presented to the Board of County Commissioners for approval.
[Amended 10-5-2004 by Ord. No. 9-2004]
[Amended 4-11-1989 by Ord. No. 8-1989; 2-15-1992 by Ord. No. 12-1992; 10-5-2004 by Ord. No. 9-2004]
Where contracts are let by competitive bidding or competitive contracting as defined in N.J.S.A. 40:A:11l-4 et seq., the County Purchasing Agent shall act as the County's contracting agent pursuant to law and shall make recommendations for contract award to the County Executive and the Board for all bids received. For purposes of this article, the term "Purchasing Agent" shall mean the head of the Division of Budget and Purchasing and/or a duly authorized representative.
A. 
All purchases of any supplies, materials, equipment or contractual services (other than professional services) for any department shall be made by the County Purchasing Agent pursuant to a written requisition from the head of the department whose appropriation will be charged and the certification of the Treasurer that a sufficient unencumbered balance of appropriation is available to pay therefor. All such purchases which require competitive bidding shall conform with applicable requirements of the Local Public Contracts Law.
[Amended 2-15-1992 by Ord. No. 12-1992]
B. 
The director of each department shall designate by writing, filed with the Treasurer, the Purchasing Agent and the County Executive, the name or names of employees in the department authorized to receive supplies, materials and equipment. The person so designated shall accept deliveries and sign for them only where the goods are in exact conformity with the order. Should there be any doubt as to quantity or quality, the receiving employee shall immediately notify the department head for appropriate action. If any supplies, materials or equipment are rejected, the department head shall immediately notify the Purchasing Agent.
[Amended 2-15-1992 by Ord. No. 12-1992]
C. 
Except as the Purchasing Agent may authorize in case of emergency, no purchase shall be made and no bill, claim or voucher shall be approved unless the procedures prescribed by or pursuant to this chapter have been followed.
[Amended 4-11-1989 by Ord. No. 8-1989]
The Purchasing Agent shall have the authority to purchase any item or items required for the immediate protection of the public health, safety, morals or welfare, provided that such emergency purchases are made for specific purposes in the manner prescribed by N.J.S.A. 40A:11-6 and the guidelines promulgated by the New Jersey Division of Local Government Services regarding emergency purchases.
[Amended 4-11-1989 by Ord. No. 8-1989; 10-5-2004 by Ord. No. 9-2004]
Where purchases are in the aggregate less than the bid threshold as defined in N.J.S.A. 40A:11-3, but 15% or more of that amount, the Purchasing Agent shall obtain, wherever possible, at least two competitive price quotations for the item or items to be purchased and maintain such quotations in his or her office as a public record. Wherever circumstances permit, the purchase shall be made from the lowest of such quotations received from a responsible supplier.
[Amended 2-15-1992 by Ord. No. 12-1992]
The Purchasing Agent shall establish or approve uniform standards for requisitions and purchases. The Purchasing Agent, in conjunction with the ordering department, shall control the delivery of all supplies, materials and equipment and other items purchased and shall make or cause to be made proper test checks and inspections thereof. The Purchasing Agent shall ascertain whether said supplies, materials, equipment and other items purchased comply with the specifications and shall cause laboratory or other tests to be made whenever, in the opinion of the Purchasing Agent, it is necessary to determine whether the materials, supplies or equipment furnished are of the quality and standard required.
Immediately following each accepted delivery, the authorized departmental representative shall forward to the Purchasing Agent the accepted shipping advice, ticket or confirmation.