[Amended 4-11-1989 by Ord. No. 8-1989; 2-15-1992 by Ord. No. 12-1992; 10-5-2004 by Ord. No.
9-2004]
Where contracts are let by competitive bidding
or competitive contracting as defined in N.J.S.A. 40:A:11l-4 et seq.,
the County Purchasing Agent shall act as the County's contracting
agent pursuant to law and shall make recommendations for contract
award to the County Executive and the Board for all bids received.
For purposes of this article, the term "Purchasing Agent" shall mean
the head of the Division of Budget and Purchasing and/or a duly authorized
representative.
[Amended 4-11-1989 by Ord. No. 8-1989]
The Purchasing Agent shall have the authority
to purchase any item or items required for the immediate protection
of the public health, safety, morals or welfare, provided that such
emergency purchases are made for specific purposes in the manner prescribed
by N.J.S.A. 40A:11-6 and the guidelines promulgated by the New Jersey
Division of Local Government Services regarding emergency purchases.
[Amended 4-11-1989 by Ord. No. 8-1989; 10-5-2004 by Ord. No. 9-2004]
Where purchases are in the aggregate less than
the bid threshold as defined in N.J.S.A. 40A:11-3, but 15% or more
of that amount, the Purchasing Agent shall obtain, wherever possible,
at least two competitive price quotations for the item or items to
be purchased and maintain such quotations in his or her office as
a public record. Wherever circumstances permit, the purchase shall
be made from the lowest of such quotations received from a responsible
supplier.
[Amended 2-15-1992 by Ord. No. 12-1992]
The Purchasing Agent shall establish or approve
uniform standards for requisitions and purchases. The Purchasing Agent,
in conjunction with the ordering department, shall control the delivery
of all supplies, materials and equipment and other items purchased
and shall make or cause to be made proper test checks and inspections
thereof. The Purchasing Agent shall ascertain whether said supplies,
materials, equipment and other items purchased comply with the specifications
and shall cause laboratory or other tests to be made whenever, in
the opinion of the Purchasing Agent, it is necessary to determine
whether the materials, supplies or equipment furnished are of the
quality and standard required.
Immediately following each accepted delivery,
the authorized departmental representative shall forward to the Purchasing
Agent the accepted shipping advice, ticket or confirmation.