The Borough Clerk shall serve as Clerk of the
Council. He shall attend all meetings of the Council and keep the
minutes of the proceedings of the Council. The minutes of each meeting
of the Council shall be signed by the officer presiding at the meeting
and by the Clerk.
The Clerk shall have custody of and safely keep
all records, books and documents of the Borough, except those committed
by ordinance to any other office or transferred thereto by the Mayor
and Council. He shall, upon request and upon the payment of the fees
prescribed therefor by resolution of the Council for the use of the
Borough, furnish a certified copy of any such paper in his custody
under the corporate seal of the Borough.
The Clerk shall cause the corporate seal of
the Borough to be affixed to instruments and writings when authorized
by ordinance or resolution of the Council or when necessary to exemplify
any document on record in his office, or to certify any act or paper
which, from the records in his office, appears to have been a public
act of the Borough or a public document. He shall not affix the seal
or cause or permit it to be affixed to any other instrument or writing
or other paper unless required by law, ordinance or resolution of
the Council.
The Clerk, subject to the supervision of the
Mayor and Council, shall:
A. Be the depository for and custodian of all official
surety bonds furnished by or on account of any officer or employee,
except his own bond which shall be placed in the custody of the Treasurer;
all insurance policies upon or with respect to risks insured for the
benefit of the Borough or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the Borough may
be a party.
B. Be the depository for and have custody of all performance
bonds running to the Borough as obligee, or any other form of security
given by any contractor, subdivision developer or other person on
account of work done or to be done in or for the Borough.
C. Have custody of all leases of property owned or rented
by the Borough.
D. Report to the Borough Council annually, at such time
as the Council may require, on the coverage, expiration date and premium
of each surety bond and contract of insurance; the nature and terms
of outstanding leases, the rent reserved by each and their respective
expiration dates.
No rule or general regulations made by any department,
officer, agency or authority of the Borough, except such as relates
to the organization or internal management of the municipal government
or a part thereof, shall take effect until it is filed with the Borough
Clerk. The Clerk shall maintain a current compilation of all such
rules and regulations which shall be available for public inspection
in his office during business hours.
The Clerk shall maintain a central registry
of all real property in which the Borough has an interest to be known
as the "real property registry." It shall also include a record of
all real property which the Borough may hereafter acquire, sell or
lease. It shall be in such form and contain such information as the
Division of Local Finance in the Department of Community Affairs of
the State of New Jersey shall prescribe.
In addition to such other functions, powers
and duties as may be prescribed by ordinance and subject to the supervision
and direction of the Mayor and Council, the Clerk shall:
A. Perform all the functions required of Municipal Clerks
by the General Election Law (Title 19 of the Revised Statutes) and
any other law or ordinance.
B. Administer the provisions of Borough ordinances with
reference to the licensing of occupations and activities for which
licenses are required by law or ordinance to be obtained from the
Clerk.
C. Exercise supervision over the Borough Hall building,
its maintenance and building custodians.
D. Have such other, different and additional functions,
powers and duties as may be prescribed by law or ordinance or delegated
to him by the Mayor and Council.
E. Perform the duties of municipal assessment search
officer.
There is hereby established the office of Deputy
Borough Clerk who shall be appointed by the Mayor and Council. The
Deputy Borough Clerk so appointed shall have all of the powers and
shall perform all of the duties of the Borough Clerk during such time
and for such periods as the Borough Clerk shall be absent or otherwise
unavailable.