Borough of Berlin, NJ
Camden County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Borough Council of the Borough of Berlin 6-17-1968 by Ord. No. 68-3 as Ch. 3 of the 1968 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Salaries — See Ch. 62.
Any person claiming payment from the Borough of Berlin shall present a detailed bill of demand to the Borough Clerk, duly certified or supported by an affidavit of the claimant.
It shall be the duty of the Borough Clerk to see that there appears on every claim the signature of the officer or employee designated by the Borough Council to certify that the materials have been received by or the services rendered to the Borough of Berlin.
In all cases where the Mayor does not approve claims prior to the time they are presented to the Borough Council for its approval, it shall be the duty of the Mayor to incorporate his approval thereof in the official minutes by signing the approving resolution.
Claims shall be considered by the Borough Council, which shall approve the same, except that the Borough Council may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Borough Clerk with such instructions as the Borough Council may give at the time of disapproval.
It shall be the duty of the Borough Clerk to record all claims in the official minutes of the Borough indicating that the Borough Council has by formal action approved the same, with appropriate record as to any claims disapproved.
It shall be the duty of the Borough Clerk to indicate on said claims that they have been approved for payment with the date of approval thereof noted on the claim.
After the Borough Clerk has certified that the claims have been approved, he shall turn the same over to the Borough Collector-Treasurer, who shall forthwith prepare the necessary checks for the payment thereof, which checks shall be signed as provided by law. After preparing checks for the payment of claims, the Borough Collector-Treasurer shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads, or such an officer or employee as may be designated by resolution of the Borough Council, shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. Said payroll shall then be approved by the department head or Chairman of the appropriate committee responsible therefor, and presented to the Borough Council for approval; after approval the same shall be paid in due course.
This chapter shall be authority, in the discretion of the Borough Council, for the establishment of a payroll account, and the Borough Council may thereafter by resolution prescribe the manner in which payroll checks shall be drawn, who shall sign the same and the dates on which payment shall be made.
[Amended 12-15-1975 by Ord. No. 75-17]
In the case of reimbursement for authorized expenses, itemized claims, supported by receipts where required, shall be presented on a voucher supplement adopted by the Borough Council in order to obtain such reimbursement.