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Township of Freehold, NJ
Monmouth County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee of the Township of Freehold 10-16-1972 (§ 2-7.3c of the Revised General Ordinances); amended in its entirety at time of adoption of Code (see Ch. 1, General Provisions, Art. III). Subsequent amendments noted where applicable.]
Any person claiming payment from the Township shall present a detailed bill of demand to the Municipal Administrator duly certified, or in the alternative supported by an affidavit of the claimant. It shall be the duty of the Municipal Administrator to determine that the signature of the officer or employee who has been designated by the Township Committee to certify that the materials have been received by or the services rendered to the Township, appears on every claim.
Claims shall be considered by the Township Committee, which shall approve the same, except that the Committee may reject any claim presented to it stating the reason for rejection. Any disapproval shall be referred back to the Municipal Administrator with such instructions as the Township Committee may give at the time of disapproval.
It shall be the duty of the Township Clerk to record all claims in the official minutes indicating that the Township Committee has by formal action approved, disapproved or rejected the claim. The schedule or list shall be made available to every member of the Township Committee at least three days before the claims are subject to formal action. After approval, claims shall be listed in a book or record to be assigned as "Claims Approved by the Township Committee on __________." This list shall be amplified by appropriate detail in the minutes to permit ready inspection.
The Township Clerk shall certify the resolution that all claims have been approved and shall turn it over to the Treasurer, who shall issue the necessary checks. Checks shall be signed by the Mayor and the Treasurer. After preparing the checks for payment of claims, the Treasurer shall record them in proper books of account and mail or otherwise distribute them to the claimants.