A director may serve as a division head and a division head may serve as a bureau head without additional compensation. Department heads shall devote full time as required for the proper and efficient discharge of the duties of their respective offices.
Whenever a vacancy exists in the office of the head of any division by resignation, removal, disability or otherwise, the director of the department may fill such vacancy temporarily by appointing an acting head of the division, who shall have and perform all the functions, powers and duties of the division until the office shall be filled permanently.
A. 
Every officer or employee of the City who by virtue of his/her office or position is entrusted with the receipt, custody or expenditure of public moneys or funds, and any officer or employee who may be required so to do by the Council, before entering upon the duties of his/her office or position, shall execute and deliver a surety bond in such amount as may be fixed by resolution of Council, binding him/her to the City in its corporate name and conditioned upon the true and faithful performance of his/her duty. Each officer or employee required by law to give bond shall execute the bond with sufficient surety and deliver it to the City Clerk, except that the Clerk shall deliver his/her bond to the comptroller before (s)he enters upon the discharge of the duties of his/her office or employment.
B. 
If any officer or employee shall neglect to execute and deliver his/her bond as herein required within 30 days after due notification of his/her election or appointment, his/her office may be declared vacant by the Council.
C. 
In every case in which any person is required by the laws of the state or by any ordinance of the City to give a bond for the faithful performance of his/her duties, the bond shall be secured by a corporate surety authorized to do business in this state and the premium therefor shall be paid by the City. Each bond shall be approved by the City Attorney as to form and sufficiency, and nothing in this section shall be construed to prevent the use of one or more blanket bonds when so approved.
Upon the termination of the term of office or the employment of any officer or employee, (s)he shall forthwith deliver to his/her successor or, if there be no successor, to the Clerk or other person who may be designated by the Council to receive the same, all moneys, papers, books, memoranda, accounts and data of any nature whatever pertaining to the office. In addition to any other penalty provided by law, any person who shall violate the requirements of this section may be adjudged a disorderly person.
A. 
Each department head shall have the power, except as otherwise specifically provided by law, to appoint and, with the approval of the Mayor, remove and suspend subordinate officers and employees within the department, subject to applicable civil service rules and regulations.
B. 
The Business Administrator may establish an Employee Grievance Committee to hear, review and adjust informally such grievances that any employee or department head may present to it. Such hearing, review and adjustment shall be in accordance with Article I, Section 19 of the New Jersey Constitution (1947).
Pursuant to the Charter (N.J.S.A. 40:69A-37 and 40:69A-43):
A. 
The Mayor, in his/her discretion, may remove any department head after notice and an opportunity to be heard. Prior to removing a department head, the Mayor shall first file written notice of his/her intention with the Council, and removal shall become effective on the 20th day after the filing of the notice, unless the Council shall prior thereto have adopted a resolution by a two-thirds vote of the whole number of the Council disapproving the removal.
B. 
The Council may for cause remove any municipal officer other than the Mayor or a member of Council.
C. 
The Council will consider notices under Subsection A above, and motions under Subsection B above, only after notice and an opportunity to be heard to the affected officer. The Clerk shall forthwith cause a copy of the notice or motion, as the case may be, together with a statement of the charges involved and notice of the time and place fixed for hearing, to be served personally or by registered mail upon the officer affected. The hearing shall be held not less than 10 days nor more than 15 days after the date of such service and shall be open to the public.
D. 
Pursuant to the Charter, Council may veto a removal under Subsection A above by a two-thirds vote of Council and may adopt or defeat a motion under Subsection B above by a majority vote of the Council.
Pursuant to the Charter (N.J.S.A. 40:69A-37), the Council, in its discretion, may require any municipal officer to prepare and submit sworn statements regarding his/her official duties and the performance thereof, and the Council may otherwise investigate the conduct of any department, office or agency of the municipal government.
No rule or regulation made by any department, except upon written approval of the Mayor, shall take effect until at least 10 days after it is filed with the City Clerk as required by the Charter. This limitation of time shall not apply, however, to any order, rule or regulation which related solely to the organization or internal management of the City government or a part thereof. The City Clerk shall maintain a docket of all orders, rules and regulations filed in his/her office, which docket shall show the name of the issuing department, a brief description of the subject matter and the date of filing. At the close of each year the Clerk, with the advice and assistance of the City Attorney, shall compile, codify and bind all of the orders, rules and regulations which then remain in force and effect. The City Clerk may arrange for the printing and sale of such compilation within the limits of available appropriations.
A. 
All the books, maps, papers, accounts, statements, vouchers and other documents whatsoever acquired or produced in any City department shall be carefully and conveniently filed, kept and preserved, shall be and remain the sole property of the City, and shall not at any time be removed from the offices of such department, except when required for use in the official business of the City and shall then be returned to such office without delay. Each City officer shall be responsible for assuring that the requirements of this section are complied with in respect to his/her particular office. This section shall be subject to the provisions Destruction of Public Records Law (1953), N.J.S.A. 47:3-15 et seq.
B. 
All documents and records of the City shall, during office hours, be open to public search, inspection and examination; provided, however, that such research, inspection and examination shall not extend to work papers of any department, nor to materials prepared for the prosecution or defense by the City of any legal action or right; and further provided that such search, inspection and examination be made under such regulations as the officer in whose custody the records, books and documents may be, shall establish for the safety and preservation thereof.
The public, administrative and executive business office of the City shall be open for the transaction of public business daily except Saturdays, Sundays and legal holidays, between such hours as the Mayor may prescribe with the approval of Council. In times of emergency all departments shall provide City services for 24 hours a day. The Business Administrator or a department head may require any officer or employee to be in attendance for work on any day or days whenever (s)he determines that a public exigency or emergency so requires.
A. 
Required.
(1) 
All officers and employees of the City of Trenton, New Jersey, now in the employ of or hereafter to be employed by the City, are hereby required as a condition of their continued employment to have a place of abode in the City and to be bona fide residents therein. All officers, commissioners, directors and employees and regular legal representatives of all quasi-municipal boards, authorities, commissions and all other bodies which the City Council is by law empowered to create shall be bona fide residents of the City within the meaning of this section, except as otherwise specifically provided by state law or where specific creating ordinances provide for or expressly permit the appointment or employment of nonresidents or designate membership by reference to some specific qualifications or characteristic other than residency. [1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(2) 
A bona fide resident for the purpose of this section is a person having a permanent domicile within the City.
(3) 
Candidates for open competitive examinations shall meet City residency requirements by being a bona fide City resident as of the announced closing date of the examination. Continuous bona fide residency must be maintained within the City from the announced examination closing date up to and including the date of appointment. Should a candidate discontinue his/her residency prior to appointment (s)he will be subject to removal from consideration for employment.
B. 
Exceptions.
[Amended 10-2-2014 by Ord. No. 14-33]
(1) 
Present and future employees with 15 years of continuous employment shall be exempt from the residency requirement.
(2) 
In the event that any person who is not presently a bona fide resident of the City of Trenton but shall be found qualified for employment, then such person shall be required to establish bona fide residency within 90 days of the date of employment and shall be required to execute an affidavit stating such. The execution of said affidavit and compliance with the terms stated therein shall be a condition to employment.
C. 
Waiver to expand hiring class.
[Amended 10-2-2014 by Ord. No. 14-33]
(1) 
Whenever the hiring authority of the City of Trenton shall determine that there cannot be recruited a sufficient number of qualified residents for available specific positions or employments, the City of Trenton shall advertise for other qualified applicants. The City of Trenton, or the hiring authority thereof, shall thereupon classify all qualified applicants for such positions or employments so determined in the following manner:
(a) 
Other residents of the county in which the municipality is situate.
(b) 
Other residents of counties contiguous to the county in which the municipality is situate.
(c) 
Other residents of the state.
(d) 
All other applicants.
(2) 
The hiring authority shall first appoint all those in Class 1 and then those in each succeeding class in the order above listed and shall appoint a person or persons in any such class only to a position or positions, or employment or employments, remaining after all qualified applicants in the preceding class or classes have been appointed or have declined an offer of appointment. The preference established by this section shall in no way diminish, reduce or affect the preferences granted pursuant to any other provisions of the law.
D. 
Waiver for exceptional persons. Whenever the hiring authority of the City of Trenton shall determine that there are certain specific positions and employments requiring special talents or skills which are necessary for the operations of the City of Trenton and which are not likely to be found among the residents of the City, such positions or employments so determined shall be filled without reference to residency. This provision shall be used for positions or employments for (1) officers that are subject to the advice and consent of the City Council and (2) positions requiring persons with scientific or technical licenses or certifications required by the New Jersey Department of Environmental Protection, New Jersey Division of Community Affairs or any other state governing agency.
[Amended 10-2-2014 by Ord. No. 14-33]
E. 
Cause for discharge. Failure of any officers or employees to comply with this section, except when otherwise permitted by law, shall be cause for removal or discharge from the City's service or employment.
A. 
Full-time employees. All full-time employees of the City shall be compensated as set by ordinance.
B. 
Applicability. This subsection is intended to be a complete longevity plan for the employees of the City of Trenton.
C. 
Administration. The Department of Administration shall promulgate such rules and regulations as may be necessary to assure an equitable and proper administration of this subsection.
D. 
Pay period. The longevity pay plan provided for herein shall commence upon the effective date of this subsection.[1]
[Amended 2-21-2013 by Ord. No. 13-07]
[1]
Editor’s Note: The “effective date of this subsection” refers to the effective date of Ord. No. 13-07, adopted 2-21-2013.
E. 
Longevity pay plan. There shall be no additional increases for longevity pay for all noncontractual employees and elected officials above and beyond those received prior to the effective date of this subsection.
[Added 2-21-2013 by Ord. No. 13-07]
No permanent employee shall be terminated for reasons of economy after 20 years of continuous service from the date of employment, except for cause arising from the performance of his/her duties. It is understood that this provision cannot be enforced if the Mayor and City Council determine that the City faces extreme financial/budgetary hardship. In such cases, the Mayor shall have the right to report to Council that this provision cannot be enforced and by a vote of Council only shall another alternative be instituted.