The Board may require that a minor subdivision comply with some or all of the submission requirements for a major subdivision. The additional information may be required when the Planning Board finds it necessary to decide if the criteria for approval from 30-A M.R.S.A. § 4404 or the standards from Article X of these regulations have been met.
A. 
Within six months after the classification of the project as a minor subdivision and the review or waiver of the site inventory and analysis by the Board, the applicant shall submit an application for approval of a final plan. Applications shall be submitted to the Planning Department. Failure to submit the application within six months shall require resubmission of the inventory and analysis to the Board. The final plan shall reflect the opportunities and constraints identified in the site inventory and analysis and address any issues identified by the Planning Board in the review of the site inventory and analysis.
B. 
Upon receipt of an application, the Planning Department shall issue the applicant a dated receipt for the application.
C. 
Within 10 days of the receipt of the final plan application, the Planning Director shall determine whether the application is complete. If the application is complete, the Planning Director shall notify the applicant in writing of the determination. If the application is not complete, the Planning Director shall notify the applicant of the specific additional material needed to complete the application and that the application will not be considered by the Board until the additional information is provided.
D. 
Once the Planning Director has determined that the application is complete, the Planning Director shall:
(1) 
Place the item on the agenda for the next regularly scheduled workshop meeting of the Planning Board for which the appropriate notification can be given.
(2) 
Distribute the application to the members of the Site Plan Review Committee for their review and comment.
(3) 
Notify all owners of abutting property in writing that an application for subdivision approval has been submitted, specifying the location of the proposed subdivision, including a general description of the project, and advising the abutters of the date, time, and location of the workshop and public hearing at which the application will be considered by the Board.
(4) 
Notify the clerk and the review authority of the neighboring municipalities if any portion of the subdivision abuts or crosses the municipal boundary.
E. 
The applicant, or his/her duly authorized representative, shall attend the workshop and meetings of the Board to present the final plan. Failure to attend the meeting to present the final plan shall result in a delay of the Board's consideration of the plan until the next meeting that the applicant attends.
F. 
Following review of the application at a workshop meeting, the Board shall hold a public hearing on the application at its next regular meeting. Prior to the hearing, the Board shall publish a notice of the date, time and place of the hearing in a newspaper of general circulation in the municipality at least two times. The date of the first publication shall be at least seven days prior to the hearing. A copy of the notice shall be mailed to the applicant.
G. 
Within 45 days from the public hearing or within another time limit as may be otherwise mutually agreed to by the Board and the applicant, the Board shall make findings of fact and conclusions relative to the criteria contained in 30-A M.R.S.A. § 4404 and the standards of Article X. If the Board finds that all the criteria of the statute and the standards of Article X have been met, the Board shall approve the final plan. If the Board finds that any of the criteria of the statute or the standards of Article X have not been met, the Board shall either deny the application or approve the application with conditions to ensure all of the criteria and standards will be met by the subdivision. The Board shall issue a written notice of its decision to the applicant, including findings, conclusions and any reasons for denial or conditions of approval.
A. 
The final plan application shall consist of the following items:
(1) 
A fully executed and signed copy of the application for minor subdivision review (provided by the Town).
(2) 
A location map drawn at a size adequate to show the relationship of the proposed subdivision to the adjacent properties and to allow the Board to locate the subdivision within the municipality. The location map shall show:
(a) 
Existing subdivisions in the proximity of the proposed subdivision.
(b) 
Locations and names of existing and proposed streets.
(c) 
Boundaries and designations of zoning districts.
(d) 
An outline of the proposed subdivision and any remaining portion of the owner's property if the final plan submitted covers only a portion of the owner's entire contiguous holding.
(3) 
The required application and development review fees.
(4) 
A complete list of abutters and the owners of any parcel abutting an abutter if it is located within 250 feet of the subject parcel, together with their mailing addresses.
(5) 
The final subdivision plan and supporting documentation consisting of 15 copies of one or more maps or drawings drawn to a scale of not more than 50 feet to the inch and 15 copies of supporting documentation bound in a single report. Plans for subdivisions containing more than 100 acres may be drawn at a scale of not more than 100 feet to the inch provided that all necessary detail can easily be read. Plans shall be no larger than 24 by 36 inches in size and shall have a margin of two inches outside of the border lines on the left side for binding and a one-inch margin outside the border along the remaining sides. Space shall be provided for endorsement by the Board. In addition, one copy of the plan(s) reduced to a size of 11 by 17 inches shall be provided.
B. 
Prior to the meeting at which action on the plan is anticipated to be taken, the applicant shall submit two reproducible, stable-based transparencies of the subdivision plan, one to be recorded at the Registry of Deeds, the other to be filed at the municipal office. The reproducible transparencies shall be embossed and printed with the seal of the individual responsible for preparation of the plan.
C. 
The subdivision plan and supporting documentation shall include at least the following information:
(1) 
Proposed name of the subdivision or identifying title, the name of the municipality, and the Assessor's map and lot numbers.
(2) 
The names and addresses of the record owner, applicant, and individual or company who or which prepared the plan and adjoining property owners.
(3) 
The date the plan was prepared, North point, and graphic map scale.
(4) 
The zoning district in which the proposed subdivision is located and the location of any zoning boundaries affecting the subdivision.
(5) 
Certification of right, title, or interest in the property.
(6) 
A copy of the most recently recorded deed for the parcel and a copy of all deed restrictions, easements, rights-of-way, or other encumbrances currently affecting the property.
(7) 
A copy of any deed restrictions intended to cover all or part of the lots or dwellings in the subdivision.
(8) 
A standard boundary survey of the parcel, giving complete descriptive data by bearings and distances, made and certified by a registered land surveyor. The corners of the parcel shall be located on the ground and marked by monuments. The plan shall indicate the type of monument found or to be set at each lot corner.
(9) 
The number of acres within the proposed subdivision, location of property lines, existing buildings, vegetative cover type, and other essential existing physical features. The location of any trees larger than 24 inches in diameter at breast height shall be shown on the plan. On wooded sites, the plan shall indicate the area where clearing for lawns and structures shall be permitted and/or any restrictions to be placed on clearing existing vegetation.
(10) 
The location of all rivers, streams and brooks within or adjacent to the proposed subdivision. If any portion of the proposed subdivision is located in the direct watershed of a great pond, the application shall indicate which great pond.
(11) 
If any portion of the subdivision is in a flood-prone area, the boundaries of any flood hazard areas and the one-hundred-year flood elevation, as depicted on the municipality's Flood Insurance Rate Map, shall be delineated on the plan.
(12) 
Areas within or adjacent to the proposed subdivision which have been identified as high or moderate value wildlife habitat by the Maine Department of Inland Fisheries and Wildlife or within the Comprehensive Plan. If any portion of the subdivision is located within an area designated as a critical natural area by the Comprehensive Plan or the Maine Natural Areas Program, the plan shall indicate appropriate measures for the preservation of the values which qualify the site for such designation.
(13) 
Contour lines at the interval specified by the Town Engineer showing elevations in relation to mean sea level.
(14) 
The location and size of existing and proposed sewers, water mains, culverts, and drainageways on or adjacent to the property to be subdivided.
(15) 
The location, names, and present widths of existing streets and highways and existing and proposed easements, building lines, parks and other open spaces on or adjacent to the subdivision. The plan shall contain sufficient data to allow the location, bearing and length of every street line, lot line, and boundary line to be readily determined and be reproduced upon the ground. These lines shall be tied to reference points previously established. In order to facilitate the addition of the subdivision into the municipal property records, this information shall also be submitted on a computer disc in a format compatible with the Assessor's records.
(16) 
An indication of the type of sewage disposal to be used in the subdivision.
(a) 
When sewage disposal is to be accomplished by connection to the public sewer, a written statement from the Sanford Sewerage District, stating that the District has the capacity to collect and treat the wastewater, shall be provided.
(b) 
When sewage disposal is to be accomplished by subsurface wastewater disposal systems, test pit analyses, prepared by a licensed site evaluator, shall be provided. A test pit log and a map at the same scale as the subdivision plan showing the location of all test pits dug on the site shall be submitted.
(17) 
An indication of the type of water supply system(s) to be used in the subdivision.
(a) 
When water is to be supplied by public water supply, a written statement from the Sanford Water District shall be submitted indicating that there is adequate supply and pressure for the subdivision and that the District approves the plans for extensions where necessary. Where the District's supply line is to be extended, a written statement from the Fire Chief stating approval of the location of fire hydrants, if any, and a written statement from the District approving the design of the extension shall be submitted.
(b) 
When water is to be supplied by private wells, evidence of adequate groundwater supply and quality shall be submitted by a well driller or a hydrogeologist familiar with the area.
(18) 
The width and location of any streets, public improvements or open space shown upon the Official Map and the Comprehensive Plan, if any, within the subdivision.
(19) 
The location of any open space to be preserved and a description of proposed improvements and its management.
(20) 
All parcels of land proposed to be dedicated to public use and the conditions of such dedication. Written offers to convey title to the municipality of all public open spaces shown on the plan, and copies of agreements or other documents showing the manner in which open spaces to be retained by the applicant or lot owners are to be maintained, shall be submitted. If open space or other land is to be offered to the municipality, written evidence that the Town Council is satisfied with the legal sufficiency of the written offer to convey title shall be included.
(21) 
The location and method of disposal for land clearing and construction debris.
D. 
The Board may require additional information, including but not limited to the following, to be submitted where it finds it necessary in order to determine whether the criteria of 30-A M.R.S.A. § 4404 are met:
(1) 
A high-intensity soil survey by a certified soil scientist. Wetland areas shall be identified on the survey, regardless of size.
(2) 
A hydrogeologic assessment prepared by a certified geologist or registered professional engineer experienced in hydrogeology.
(a) 
The Board may require a hydrogeologic assessment when the subdivision is not served by public sewer and:
[1] 
Any part of the subdivision is located over a mapped sand and gravel aquifer;
[2] 
The subdivision has an average density of more than one dwelling unit per 100,000 square feet; or
[3] 
In other cases where site considerations or development design indicates greater potential of adverse impacts on groundwater quality, such as extensive areas of shallow to bedrock soils, cluster developments in which the average density is less than one dwelling unit per 100,000 square feet but the density of the developed portion is in excess of one dwelling unit per 80,000 square feet, or the use of shared or common subsurface wastewater disposal systems.
(b) 
The hydrogeologic assessment shall be conducted in accordance with the provisions of § 275-42A(1).
(3) 
An estimate of the amount and type of vehicular traffic to be generated on a daily basis and at peak hours. Trip generation rates used shall be taken from Trip Generation Manual, 1997 Edition, published by the Institute of Transportation Engineers. Trip generation rates from other sources may be used if the applicant demonstrates that these sources better reflect local conditions.
(4) 
A traffic impact analysis. The Board may require an analysis for projects involving 40 or more parking spaces or projected to generate more than 400 vehicle trips per day based upon the ITE Trip Generation Manual. The traffic impact analysis shall be prepared by a registered professional engineer with experience in traffic engineering. The analysis shall indicate the expected average daily vehicular trips, peak hour volumes, access conditions at the site, distribution of traffic, types of vehicles expected, effect upon the level of service of the street giving access to the site and neighboring streets which may be affected, and recommended improvements to maintain the desired level of service on the affected streets.
(5) 
A stormwater management plan prepared by a registered professional engineer in accordance with "Stormwater Management for Maine: Best Management Practices," published by the Maine Department of Environmental Protection (1995).
(6) 
An erosion and sedimentation control plan prepared in accordance with "Maine Erosion and Sedimentation Control Handbook for Construction: Best Management Practices," published by the Cumberland County Soil and Water Conservation District and the Maine Department of Environmental Protection, March 1991, and approved by the York County Soil and Water Conservation District.
(7) 
A phosphorus control plan if the proposed subdivision is in the direct watershed of a great pond.
(a) 
For subdivisions that require a stormwater permit from the Maine Department of Environmental Protection (DEP) pursuant to 38 M.R.S.A. § 420-D, a copy of the DEP application with all supporting materials and the permit shall be submitted.
(b) 
For subdivisions that do not require a DEP stormwater permit and therefore qualify for the simplified review procedure as described in § 280-47A(2), the plan, if required, shall indicate the location and dimensions of vegetative buffer strips or other provisions to control phosphorous export.
A. 
No plan shall be approved by the Board if the applicant(s) or any other entity in which the applicant(s) or the principals or shareholders of the applicant have a substantial interest is in violation of the provisions of a previously approved plan within the municipality.
B. 
Upon findings of fact and determination that all standards in 30-A M.R.S.A. § 4404 and these regulations have been met, and upon voting to approve the subdivision, the Board shall sign the final plan. The Board shall specify in writing its findings of facts and reasons for any conditions or denial. One copy of the signed plan shall be retained by the Board as part of its permanent records. One copy of the signed plan shall be forwarded to the Tax Assessor. One copy of the signed plan shall be forwarded to the Code Enforcement Officer. Any subdivision not recorded in the Registry of Deeds within 90 days of the date upon which the plan is approved and signed by the Board shall become null and void.
C. 
No changes, erasures, modifications, or revisions shall be made in any final plan after approval has been given by the Board and endorsed in writing on the plan, unless the revised final plan is first submitted and the Board approves any modifications, except in accordance with Article IX. The Board shall make findings that the revised plan meets the criteria of 30-A M.R.S.A. § 4404 and the standards of these regulations. In the event that a plan is recorded without complying with this requirement, it shall be considered null and void and the Board shall institute proceedings to have the plan stricken from the records of the Registry of Deeds.
D. 
The approval by the Board of a subdivision plan shall not be deemed to constitute or be evidence of any acceptance by the municipality of any street, easement, or other open space shown on such plan. When a park, playground, or other recreation area shall have been shown on the plan to be dedicated to the municipality, approval of the plan shall not constitute an acceptance by the municipality of such areas. The Board shall require the plan to contain appropriate notes to this effect. The Board may also require the filing of a written agreement between the applicant and the Town Council covering future deed and title dedication and provision for the cost of grading, development, equipment, and maintenance of any such dedicated area.
E. 
Failure to initiate construction of the subdivision within five years of the date of approval and signing of the plan shall render the plan null and void unless the applicant has requested in writing and received an extension and has provided for the continuation of any performance guarantees for the period of the extension prior to the expiration of the five-year period. Upon determining that a subdivision's approval has expired under this subsection, the Board shall have a notice placed in the Registry of Deeds to that effect.