[HISTORY: Adopted by the Board of Trustees of the Village of Port Jefferson 9-13-1978 by L.L. No. 11-1978 (Ch. 6B of the 1970 Code); amended in its entirety 6-11-1992 by L.L. No. 4-1992. Subsequent amendments noted where applicable.]
There is hereby established a Country Club Management Advisory Council pursuant to the Village Law of the State of New York.
[Amended 11-19-2001 by L.L. No. 22-2001; 10-19-2009 by L.L. No. 16-2009; 10-7-2013 by L.L. No. 9-2014; 2-4-2019 by L.L. No. 2-2019; 8-5-2019 by L.L. No. 9-2019; 4-24-2024 by L.L. No. 5-2024]
A. 
The Country Club Management Advisory Council shall consist of the President of the Port Jefferson Country Club Tennis Association, President of the Port Jefferson Country Club Golf Board of Governors, and five additional members who are to be appointed by the Board of Trustees, wherein one member must not be a resident of Port Jefferson and must be a member of the Port Jefferson Country Club and one member must be a resident of Port Jefferson and must not be a member of the Port Jefferson Country Club. The majority of the members may not be nonresidents.
B. 
Those members appointed by the Board of Trustees shall serve for a term of three years. All members of the Council shall serve without compensation. Members must be at least 18 years of age.
C. 
Any vacancy occurring other than by expiration of a term shall be filled by appointment by the Board of Trustees for the unexpired term only.
D. 
The members of the Country Club Management Advisory Council shall select a Chairman from among their members. The Vice Chairperson and Recording Secretary are voluntary positions among the members.
[Amended 11-19-2001 by L.L. No. 22-2001; 10-7-2013 by L.L. No. 9-2014; 2-4-2019 by L.L. No. 2-2019]
A. 
All meetings of the Country Club Management Advisory Council shall be held at the call of the Chairman and at such other times as the Country Club Management Advisory Council may determine by a majority vote and at the call of the Board of Trustees.
B. 
The Country Club Management Advisory Council shall keep a written record of its proceedings.
C. 
Six members shall constitute a quorum.
D. 
Members may appear for meetings by telephone conference.
E. 
When a majority of the Country Club Management Advisory Council has determined that action must be undertaken immediately, the Council may consider and vote upon any action by email.
The Country Club Management Advisory Council shall have the following powers and duties which shall be performed and discharged subject to the approval of the Board of Trustees:
A. 
To supervise and control all facilities comprising the Port Jefferson Country Club.
B. 
To recommend to the Board of Trustees for consideration and enactment local laws for the care, management and protection of said Port Jefferson Country Club facilities and for the conduct of persons therein and for the exclusion of improper persons therefrom.
C. 
Pursuant to the Village Law of the State of New York, the Country Club Management Advisory Council shall have the following additional powers and duties, subject to the approval of the Board of Trustees:
(1) 
To plan and implement recreational programs and leisure-time and cultural activities.
(2) 
To recommend to the Board of Trustees personnel, equipment and materials for the programs and activities mentioned in Subsection C(1) above.
D. 
To audit the accounts and records of the facilities and to employ qualified parties to assist them where necessary in the audit and control of the financial matters pertaining to the facilities.
The Country Club Management Advisory Council, at a time to be designated by the Board of Trustees, shall submit to the Board of Trustees an estimate of anticipated revenues and expenditures for the ensuing fiscal year to be, if approved by the Board of Trustees, included in the budget.