[HISTORY: Adopted by the Village Board of the Village of Pleasant Prairie 12-6-1999 (Ch. 2 of the 1988 Code). Amendments noted where applicable.]
The Village Board shall consist of the Village President and four Trustees who shall be elected for two-year terms.
Regular meetings. Regular meetings of the Village Board shall be held twice a month. The days and time shall be established by resolution and approved by the Village Board. Any regular meeting falling on a legal holiday shall be rescheduled by the Village Board.
[Amended 10-19-2009 by Ord. No. 09-55; 1-18-2010 by Ord. No. 10-02; 11-4-2019 by Ord. No. 19-34]
Special meetings. Special meetings of the Village Board may be called by the Village President, Village Administrator or any two Trustees in writing filed with the Clerk at least 24 hours prior to the time specified for such meeting. The Clerk shall immediately notify each Trustee of the time and purpose of such meeting by causing a written notice thereof to be delivered to each Trustee personally, if he can be found, or, if he cannot be found, then by leaving a copy of such notice at the home of such Trustee. The Clerk shall cause an affidavit showing service of such notice as herein provided to be filed in his office prior to the time fixed for such special meeting. Special meetings may be held without such notice when all members of the Board are present in person or consent in writing to the holding of such meeting, such written consent to be filed with the Clerk prior to the beginning of the meeting. Any special meeting attended by all the Trustees shall be a regular meeting for the transaction of any business that may come before such meeting.
Adjournments. The Board may, by a majority vote of those present, but not fewer that three affirmative votes, adjourn from time to time to a specific date and hour.
Designated. The Village President shall preside. The Village Board, at the first meeting in each May, shall elect a President Pro Tem to preside in the absence of the Village President. In the absence of the President, the President Pro Tem shall preside. If the President Pro Tem is also unavailable, the Clerk shall call the meeting to order and the Trustees present shall elect one of their number President Pro Tem.
Duties. The presiding officer shall preserve order and decorum, decide all questions of order and conduct the proceedings of the meeting in accordance with the parliamentary rules contained in Robert's Rules of Order, Newly Revised, unless otherwise provided by statute or by these rules.
Appeals from decisions. Any member may appeal from a decision of the presiding officer. An appeal shall be sustained by a two-thirds vote of the members excluding the presiding officer.
Roll call; procedure when quorum not in attendance. As soon as the Board is called to order, the Clerk shall proceed to call the names of the members in alphabetical order, noting who is present and who is absent, and record the same in the proceedings of the Board. If there is not a quorum present, that fact shall entered on the journal and the Board may adjourn or the President or, in his absence, the Clerk may issue a process to any Village policeman commanding him forthwith to summon the absentees.
Quorum. A majority of the members shall constitute a quorum. The Chairman shall be counted in computing a quorum.
The business of the Village Board shall be conducted in the following order and manner:
Call to order by the Village President.
Presentation of the minutes of preceding meetings by the Village Clerk and approval of said minutes if correct, rectifying mistakes if any exist.
Public hearings, if any are scheduled.
All persons wishing to speak at public hearing shall identify themselves by name and address, and address the Village Board on the issue that is the subject of the hearing.
If the Village Board determines that a significant number of people are in attendance to be heard at a public hearing, a time limit of three minutes per speaker may be set to guarantee all present have a reasonable chance to be heard. The time limit must be approved by a two-thirds majority of the Village Board.
All persons wishing to address the Village Board during the citizen comment portion of the agenda may do so in the following manner:
Each such person shall register at the signup sheet at the speaker's podium prior to the beginning of the meeting by printing his or her name, as well as signing it.
Each person may speak only once.
Each speaker may talk for five minutes, unless more than five individuals sign up to speak, then the time limit shall be three minutes.
The Village Board cannot take any official action at the meeting on an item presented for consideration at citizen comments.
The rules for citizen comments may be waived by the Village Board with a two-thirds vote of the quorum present.
[Amended 9-4-2007 by Ord. No. 07-30]
Consideration of correspondence presented to the Village Board.
Old or unfinished business from previous meetings.
New business for consideration by the Village Board.
Village Board comments and those comments by Village staff that are requested by the Village Board.
[Amended 9-4-2007 by Ord. No. 07-30]
In the absence of the Clerk, the Deputy Clerk shall act as Clerk Pro Tem.
The deliberations of the Village Board shall be conducted in the following manner:
When two or more members simultaneously seek recognition, the presiding officer shall name the member who is to speak first.
No person other than a member shall address the Board, except by vote of a majority of the members present.
No motion shall be discussed or acted upon until it has been seconded, unless the rules permit one Trustee to initiate action. No motion shall be withdrawn without the consent of the person making the same and the person seconding it.
When a question is under discussion, no action shall be in order except the following motions, which shall have precedence in the order listed:
Any member desiring to terminate debate may move the previous question, in which event the presiding officer shall announce the question as "Shall the main question now be put?" If a majority of the members present vote in the affirmative, the main question shall be taken without further debate, its effect being to put an end to all debate and bring the Board to a direct vote, first upon any pending amendments and then upon the main question.
Any Trustee may demand a roll call vote on any matter, and such vote shall be entered in the proceedings. Every member shall vote when a question is put unless the Board, by a majority vote of those present, excuses him for special cause. A majority vote of all members of the Board in favor of any proposed ordinance, resolution or appointment shall be necessary for passage or approval unless a larger number is required by statute. Except as otherwise provided by these rules, a majority vote of those present shall prevail in other cases.
A motion to adjourn shall always be in order, and a motion to adjourn or to lay on the table and a call for the previous question shall be decided without debate.
Any member voting with the majority may move for a reconsideration of the vote on any question at that meeting or at the next succeeding regular meeting. A motion to reconsider being put and lost shall not be renewed. A Trustee may not change his vote on any question after the result has been announced.
A call of the Board may be requested at any time by two or more members, and absent members shall be sent for, but a call shall not be made after voting has commenced. When a call of the Board has been requested and ordered, the door shall be closed until the report of the policeman has been received and acted upon or until further proceedings under the call are dispensed with by a majority of the entire Board.
Whenever any disturbance or disorderly conduct occurs in any meeting of the Board, the presiding officer may cause the room to be cleared of all persons guilty of such disorderly conduct except the Trustees. If any Trustee is guilty of disorderly conduct, the presiding officer may order the police to take him into custody for the time being or until the meeting adjourns. Such member may appeal from such order to the Board as in other cases.
All demands or accounts shall be acted upon at the time of presentation unless one or more members demand a reference.
Publication. All general ordinances of the Village and all regulations imposing a penalty shall be posted and shall be immediately recorded, with the affidavit of posting, by the Clerk in a book kept for that purpose.
Effective date. Unless otherwise provided, all ordinances shall take effect and be in force from and after passage and posting, and posted copies thereof shall have appended the date of first posting.
Clerk's responsibilities. The Village Clerk may create a subsection on any Board agenda titled "Consent Agenda." In a consent agenda, the Clerk shall place matters that, in the Clerk's judgment, are routine and noncontroversial and do not require a special vote or specific action of the Board.
Procedure. The following procedure shall apply when a consent agenda is used:
No separate discussion or debate may be permitted on any matter listed on the consent agenda.
A single motion, seconded and adopted by a majority vote of all members of the Board, shall be required to approve, adopt, enact or otherwise favorably resolve all matters listed on the consent agenda.
Any Trustee may request removal of any item or part of an item included in the consent agenda. At the time the consent agenda is considered, that item, as requested by the Trustee, shall be removed without debate or vote.
If an item or any part of the item has been removed from the consent agenda in accordance with this rule, the Board shall consider that item at an appropriate time during the Board's regular order of business
These rules shall not be rescinded or amended unless the proposed amendment or motion to rescind has laid over from a regular meeting, and then it shall require a vote of 2/3 of all the members of the Board.
These rules or any part thereof may be temporarily suspended in connection with any matter under consideration by a recorded vote of 2/3 of the members present.
[Added 7-2-2001 by Ord. No. 01-33; amended 7-15-2002 by Ord. No. 02-65; 7-7-2008 by Ord. No. 08-39; 7-11-2011 by Ord. No. 11-17; 12-19-2011 by Ord. No. 11-37; 11-2-2015 by Ord. No. 15-39; 12-17-2018 by Ord. No. 18-50]
The polling places for the wards shall be at the following locations:
Editor's Note: This ordinance provided an effective date of 1-1-2019.
[Added 6-20-2016 by Ord. No. 16-21]
Pursuant to §§ 7.53(2m) and 7.52 of the Wisconsin Statutes, the Village Board of the Village of Pleasant Prairie hereby creates a Municipal Board of Absentee Ballot Canvassers and authorizes the centralized counting of absentee ballots on election days as follows:
The Municipal Board of Absentee Ballot Canvassers shall be composed of the Municipal Clerk, or a qualified elector of the municipality designated by the Clerk, and two other qualified electors of the municipality appointed by the Clerk for a term of two years commencing on January 1 of each odd-numbered year. The Clerk may appoint additional inspectors under § 7.30(2)(a), Wis. Stats., to assist the absentee ballot Board of Canvassers in canvassing absentee ballots under this section.
The Village of Pleasant Prairie declares that, in lieu of canvassing absentee ballots at polling places under § 6.88 of the Wisconsin Statutes, the Municipal Board of Absentee Ballot Canvassers shall canvass all absentee ballots at all elections held in the municipality.
The Municipal Clerk shall give at least 48 hours' notice of any meeting of the Municipal Board of Absentee Ballot Canvassers under this section.
The Municipal Clerk, no later than the closing hour of the polls, shall post at his or her office and on the Internet at a site announced by the Clerk before the polls open, and shall make available to any person upon request, a statement of the number of absentee ballots that the Clerk has mailed or transmitted to electors and that have been returned by the closing hour on election day.