[Adopted 11-6-1990 by Ord. No. 5542]
The following City officers are hereby appointed as official custodians for purposes of the Kansas Open Records Act, K.S.A. §§ 45-215 to 45-223, and are hereby charged with responsibility for compliance with that Act with respect to the hereinafter listed public records:
A. 
City Clerk. All public records kept and maintained in the City Clerk's office and all other public records not provided for elsewhere in this section.
B. 
City Treasurer. All public records not on file in the office of the City Clerk and kept and maintained in the City Treasurer's office.
C. 
City Engineer. All public records not on file in the office of the City Clerk and kept and maintained in the City Engineering Department.
D. 
Chief of Police. All public records not on file in the office of the City Clerk and kept and maintained in the City Police Department.
E. 
Fire Chief. All public records not on file in the office of the City Clerk and kept and maintained in the City Fire Department.
F. 
City Attorney. All public records not on file in the office of the City Clerk and kept and maintained in the City Attorney's office.
G. 
Director of Public Works. All public records not on file in the office of the City Clerk and kept and maintained in the Public Works Department.
H. 
Clerk of the Municipal Court. All public records not on file in the office of the City Clerk and kept and maintained in the Municipal Court.
I. 
City Librarian. All public records not on file in the office of the City Clerk and kept and maintained in the City Library.
A. 
Each of the official custodians appointed in § 138-4 is hereby authorized to designate any subordinate officers or employees to serve as record custodian. Such record custodians shall have such duties and powers as are set out in the Kansas Open Records Act (K.S.A. §§ 45-215 to 45-223).
B. 
Whenever an official custodian shall appoint another person as record custodian he or she shall notify the City Clerk of such designation and the City Clerk shall maintain a register of all such designations.
All City officers and employees appointed or designated under this article shall protect public records from damage and disorganization; prevent excessive disruption of the essential functions of the City; provide assistance and information upon request; ensure efficient and timely action and response to all applications for inspection of public records; and carry out the procedures adopted by this City for inspecting and copying open public records.
A. 
All members of the public, in seeking access to, or copies of, a public record in accordance with the provisions of the Kansas Open Records Act, shall address their requests to the custodian charged with responsibility for the maintenance of the record sought to be inspected or copied.
B. 
Whenever any City officer or employee appointed or designated as a custodian under this article is presented with a request for access to, or copy of, a public record which record the custodian does not have in his or her possession and for which he or she has not been given responsibility to keep and maintain, the custodian shall so advise the person requesting the record. Further, the person making the request shall be informed as to which custodian the request should be addressed to, if such is known by the custodian receiving the request.
The City Clerk is hereby authorized to provide the Clerk's office, and the office of each record custodian, with sufficient cash to enable the making of change for record fee purposes. Each custodian shall transmit all record fee moneys collected to the City Treasurer whenever the amount accumulated exceeds $10, but not less than monthly. Each custodian shall maintain duplicates of all records and copy request forms, completed as to the amount of the fee charged and collected, which amounts shall be periodically audited by the Treasurer of the City.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).