The Municipal Clerk shall be appointed by the
Township Council, in accordance with N.J.S.A. 40A:9-133 et seq., for
a term of three years.
A. For the purposes of tenure, the term of the Municipal
Clerk shall be deemed to have begun as of the actual date upon which
the Municipal Clerk is appointed. In the event of a vacancy in the
Office of Municipal Clerk, an appointment shall be made for a new
term and not for the unexpired term. A reappointment of an incumbent
Municipal Clerk made within 60 days following the expiration of the
prior term shall not be considered to be a new appointment, and the
effective date of the reappointment shall date back to the date of
expiration of the initial term of appointment.
B. The Township Council shall appoint a person to a three-year
term as Municipal Clerk within six months after the previous Municipal
Clerk has resigned or the office has otherwise become vacant.
C. Should the Office of Municipal Clerk become vacant,
the Township Council may appoint a person to serve as Acting Municipal
Clerk for a period of not more than six months.
The Municipal Clerk shall:
A. Act as secretary of the municipal corporation and
custodian of the Township Seal and of all minutes, books, deeds, bonds,
contracts and archival records of the Township.
B. Act as secretary to the Township Council, prepare
meeting agendas at the discretion of the Township Council, be present
at all meetings of the Township Council, keep a journal of the proceedings
of every meeting, retain the original copies of all ordinances and
resolutions and record the minutes of every meeting.
C. Serve as the chief administrative officer in all elections
held in the Township, subject to the requirements of Title 19 of the
Revised Statutes.
D. Serve as chief registrar of voters in the Township,
subject to the requirements of Title 19 of the Revised Statutes.
E. Serve as the administrative officer responsible for
the acceptance of applications for licenses and permits and the issuance
of licenses and permits, except where statute or this Code delegates
that responsibility to some other municipal officer.
F. Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the Revised Statutes.
G. Until such time as a separate alcoholic beverage control board may be established in the Township pursuant to law, issue such licenses as may be authorized by the Township Council pursuant to Title 33 of the Revised Statutes and Chapter
91, Alcoholic Beverages, of this Code.
H. Account monthly for all fees received by the Office
of the Municipal Clerk.
I. Assure that all ordinances and notices of the Township
of Ewing are properly posted and advertised.
J. In accordance with N.J.S.A. 40:69A-43(a), prepare
and submit to the Business Administrator an annual budget for the
Office of the Municipal Clerk, as well as such other periodic budget
reports as may be required by the Business Administrator of the administrative
departments.
K. Be subject to the same accounting controls, central purchasing practices, personnel procedures and regulations (except as set forth in §
4-17) and central data processing services as are required of the administrative departments.
L. Perform such other duties as are now or hereafter
imposed by statute, regulation or by Township resolution or ordinance.
M. In accordance
with N.J.A.C. 13:47-1.1, investigate applicants and approve the granting
of raffle and bingo licenses to be held in the Township of Ewing pursuant
to the provisions of the Bingo Licensing Law (N.J.S.A. 5:8-24 et seq.)
as well as the Raffles Licensing Law (N.J.S.A. 5:8-50 et seq.).
[Added 3-28-2017 by Ord.
No. 17-09]
All determinations by the Mayor or Business
Administrator in connection with the hiring, transfer or termination
of personnel in the Municipal Clerk's office shall be made in consultation
with the Municipal Clerk, and no such determination shall be communicated
to the affected employee or prospective employee unless written notice
of the proposed personnel action has been provided to the Township
Council and the Council has rejected or failed to act on the proposal
within 14 days after said notice.
No person shall be reappointed as Municipal
Clerk unless that person holds a registered Municipal Clerk certificate
issued pursuant to the provisions of N.J.S.A. 40A:9-133.1 et seq.
The Township shall provide the Municipal Clerk
with the defense and indemnification, to the extent permitted by N.J.S.A.
40A:9-134.1, of any action or legal proceeding arising out of and
directly related to the Municipal Clerk's lawful exercise of authority
in furtherance of the Clerk's official duties.