The Department of Revenue and Finance will include those divisions of Township government and those functions assigned to the Department by the Township Committee in accordance with this ordinance.
Creation of office. The Office of Chief Financial Officer is hereby created in and for the Township of Mullica pursuant to the provisions of N.J.S.A. 40A:9-140.1 et seq. He shall possess the qualifications set forth therein. He shall serve for a term of four years which shall commence January 1 of the year in which he is appointed.
Appointment. The Chief Financial Officer shall be appointed by the Township Committee and shall serve in accordance with the provisions of N.J.S.A. 40A:9-140.8.
Supervision. The Chief Financial Officer shall at all times be under the supervision of and responsible to the Director of Revenue and Finance in all actions relative to the duties and responsibilities of said office to the extent not prohibited by law.
Duties. The Chief Financial Officer shall oversee financial operations of the Township of Mullica. The Chief Financial Officer shall also perform all duties normally ascribed to the Chief Financial Officer, including all the functions, powers and duties as provided by general law and Township ordinances. Additionally, the Chief Financial Officer shall perform the following:
Keep and maintain books and records of the Division of Local Finance in the Department of Community Affairs of the State of New Jersey.
Have custody of all public moneys of the Township.
Make monthly reports to the Township Committee of all receipts, expenditures, commitments and unexpended appropriations.
All moneys received from any source by or on behalf of the Township or any department, board, office or agency thereof, except as otherwise provided by Township ordinance, shall be paid to the Chief Financial Officer who shall, by the next ensuing bank day after their receipt, deposit them in the authorized public depository of the Township to the credit of the proper account.
Maintain a central payroll system and all social security, federal withholding tax (FWI), state employment insurance (SUI), pension and insurance records required for municipal personnel.
Prepare, on a monthly basis, a statement of the unexpended and unencumbered balance in each account.
Assist in the preparation of the Township budget.
Perform all general and budgetary accounting and fiscal controls and such other duties as may be assigned.
Compensation. The Chief Financial Officer shall receive as compensation the amount set forth in the Salary Ordinance for that position.
[Added 12-22-1998 by Ord. No. 24-98]
The individual filling the position of Grant Coordinator will be responsible, after receiving approval from the Township Committee, for researching what grants, no-interest and low-interest loans are available to the Township of Mullica and, after receiving the Township Committee approval, shall be authorized to file the appropriate paperwork and take other necessary actions to apply for any such grants, no-interest and low-interest loans on behalf of the Township. The authority to apply for individual grants or loans must be obtained for each such grant or loan. The Grant Coordinator serves at the will of the Township Committee. The Township Committee does not have to, but may, fill the position of Grant Coordinator, and said position shall be filled by a majority vote of the Township Committee or quorum thereof. The position of Grant Coordinator is hereby officially established, and same shall be placed for the appropriate salary thereof on the yearly Salary Ordinance to be adopted by the Township Committee.
Creation of office. The office of Municipal Tax Collector is hereby created in and for the Township of Mullica pursuant to the provisions of N.J.S.A. 40A:9-141 et seq.
Appointment; term; removal from office.
The Municipal Tax Collector shall be appointed by the Township Committee and shall serve for a term of four years pursuant to N.J.S.A. 40A:9-142. At the time of appointment, the Tax Collector shall be certified by the State of New Jersey as the Municipal Tax Collector.
Any vacancy in the office of Municipal Tax Collector shall be filled by appointment by the Township Committee.
The Municipal Tax Collector shall not be removed from office except in accordance with N.J.S.A. 40A:9-145.8, which statute is incorporated herein by reference.
Duties. The Tax Collector shall have and perform and discharge all functions, powers and duties proscribed for Tax Collectors by general law and by Township ordinance. The Tax Collector shall receive and collect all moneys assessed or raised by taxes or assessments for any purpose. The Tax Collector shall keep proper records and shall report to the Director of the Department of Revenue and Finance on a monthly basis all receipts and deposits made.
Salary. The Municipal Tax Collector shall receive as salary such sums as may be fixed and adopted by the Township Committee in the Annual Salary Ordinance.
There is created in the Township the position of Deputy Tax Collector. The Township Committee may appoint a Deputy Tax Collector to assist the Tax Collector in the performance of any and all duties as necessary and who shall be paid in accordance with the Salary Ordinance.
Creation of office. There is created in the Township the position of Municipal Tax Search Officer pursuant to N.J.S.A. 54:5-11.
Duties. The Municipal Tax Search Officer shall examine municipal records as to unpaid municipal liens and shall certify the results of such examinations. Such examinations shall be conducted in accordance with N.J.S.A. 54:5-11 et seq.
Creation of office. Pursuant to N.J.S.A. 54:5-18.1 et seq., there is created in the Township the position of Municipal Assessment Search Officer.
Duties. The Municipal Assessment Search Officer shall examine municipal records and provide official certificates of searches as to municipal improvements authorized by ordinance of the municipality, but not assessed, affecting any parcel or tract of land in said municipality in that a future assessment will be made thereon pursuant to such ordinance.
Creation of office. The office of Municipal Tax Assessor is hereby created in and for the Township of Mullica pursuant to N.J.S.A. 40A:9-146.
Appointment; term. The Municipal Tax Assessor shall be appointed by the Township Committee for a term of four years in accordance with N.J.S.A. 40A:9-146. The Municipal Tax Assessor shall be qualified as required by N.J.S.A. 54:1-35.25, et seq. and shall hold a tax assessor's certificate.
A person appointed to office after receiving a tax assessor's certificate and thereafter serving in office for four consecutive years shall be entitled to tenure pursuant to N.J.S.A. 54:1-35.32, which statute is incorporated herein by reference.
Powers and duties. The Municipal Tax Assessor shall:
Value all real property in the Township for the purpose of assessments and taxation in accordance with general law and Township ordinances.
Exercise all powers of Municipal Tax Assessor pursuant to general law.
Prepare the tax lists in duplicate as required by law and maintain adequate records for each and every parcel of real property assessed or exempted.
Have custody of and maintain an up-to-date Township Tax Map and provide for the recording thereon of all changes in ownership or character of property assessed, employing for that purpose the facilities of other departments as required.
Report to the Township Committee as to equalization proceedings and other matters involving the County Tax Board and make recommendations as to action to be taken in that regard.
Perform such other duties as may be prescribed by the Township Committee.
The Director of the Department of Revenue and Finance shall have the responsibility and authority to oversee the purchase and administration of Township insurance policies. The Director may solicit premium quotations for the purchase of additional insurance or the amendment of existing insurance policies. The Director may utilize the employees of other departments in order to facilitate this function.