[Adopted 8-25-2009 by Ord. No. 10-2009[1]]
[1]
Editor's Note: This ordinance also repealed former Art. III, Parades and Public Assemblies, adopted 4-22-2003 by Ord. No. 7-2003.
For the purpose of this section, the following terms shall have the meanings indicated:
SPECIAL EVENT
Any exhibition, show, athletic contest, running race, bike-a-thon, block party, parade, entertainment, meeting, or other similar event sponsored by an organized group or individual having similar or common purpose or goal, occurring on or proceeding along a public street, other public right-of-way, or public property within the Township where the special event would significantly disrupt the normal flow of vehicular traffic along a public road or require a public road to be blocked.
[Amended 10-12-2010 by Ord. No. 14-2010]
A. 
An application for a permit to conduct a special event or use of facilities request[1] shall be made to the Township Clerk in writing by the person, persons or organization sponsoring said event. Such application shall provide the following information:
(1) 
The name, address and telephone number of the person requesting the permit.
(2) 
The name, address and telephone number of the organization or group he or she is representing.
(3) 
The name, address and telephone number of the person or persons who will act as chairman of the special event and be responsible for the conduct thereof.
(4) 
The purpose of the event.
(5) 
The estimated number of persons to participate in and attend the event.
(6) 
The number and type of vehicles, if any, to participate.
(7) 
The date and time of the event, including any set-up or clean-up period.
(8) 
The location where the event is to be held, including the specific assembly and dispersal locations and the specific route and the plans for assembly and dispersal of the participants.
(9) 
The attachment of any other required licenses or permits where appropriate.
(10) 
The type, size description, and location of any signs to be erected in connection with the event.
(11) 
Any further information that officials of the Township determine to be necessary to properly provide for traffic control, crowd control and protection of the general public health, safety and welfare.
[1]
Editor's Note: Said application, as well as a use of facilities agreement, is available in the Township offices.
B. 
A nonrefundable application fee of $100 shall be required with all applications except in cases wherein the organized group or individual is recognized as a public charity by the State of New Jersey or the IRS and the applicant submits a determination letter, or the special event is for political discourse, debate or other protected First Amendment activities.
[Amended 10-12-2010 by Ord. No. 14-2010]
A. 
The application for a special event or use of facilities shall be reviewed by the appropriate officials of the Township of Mullica for compliance with this article and other ordinances, community standards, scheduling conflicts, special services required, and any other further information required. Upon full review of the application and the recommendations for approval or denial, the Township Clerk shall be authorized to issue a permit for the special event if approved. Approval or denial of such permit shall be made within 15 days of receipt of a complete application by the Township. The permit may be approved with special conditions placed on the applicant if warranted. The permit is contingent on the possession of any other permits or licenses required by local state laws and regulations.
B. 
Applications for the use of any municipal facility or property can be denied at the discretion of the Township. The Township shall have the authority to revoke a permit upon a finding of violation of any rule or ordinance or upon other good cause shown.
C. 
Priority order of applications.
(1) 
Applications for special events and facilities use will be scheduled on a first-come-first-served basis. When more than one complete application is received for the same date(s), the following priority order will apply:
(a) 
Meetings or events directly sponsored by the Township Committee, Township employees for municipal purposes, events directly sponsored by the Mullica Township Recreation Association, and events directly sponsored by the Township Emergency Services Departments.
(b) 
Meetings of Municipal advisory boards and committees.
(c) 
Meetings or events directly sponsored by Township Departments and/or employees for municipal purposes.
(d) 
Meetings held for the discussion of municipal issues.
(e) 
Youth recreational activities or service organizations.
(f) 
Adult member organizations.
(2) 
In all instances, priority is given to Mullica Township residents.
Applications for such special event permits or facility use applications should be made to the Township of Mullica not less than 30 days in advance of the date on which said special event is sought to be held.
Any signs erected in connection with a properly approved special event shall be removed within 24 hours of the conclusion of the event.
Any permit issued under this article may contain conditions reasonably calculated to reduce or minimize dangers to vehicular or pedestrian traffic and the public health, safety and welfare including, but not limited to changes in the date, time, duration or number of participants or attendees as requested by the applicant. Further, for the purposes of public safety and welfare, the Chief of Police may require and order the temporary closing of streets and/or the temporary prohibition of parking along such streets during the event, and shall direct the posting of property warning signs in connection with said event, as provided by law.
A. 
The holder of a specials events permit shall furnish proof of liability insurance coverage to the Township at least 10 days prior to the event, in amounts determined by the Township. The insurance shall cover the entire period of the event including the set-up and clean-up periods. The Township of Mullica shall be named on the policy as an additional insured.
B. 
The holder of a special events permit shall agree in writing to indemnify, save harmless and defend the Township of Mullica, its elected and appointed officials, its employees, agents, volunteers and others working on behalf of the Township, from and against any and all claims, losses, costs, attorneys' fees, damages, or injury, including death and/or property loss, expense claims or demands arising out of holder's use of the named facilities, including all suits or actions of every kind or description brought against the Township, either individually or jointly with holder for or on account of any damage or injury to any person or persons or property, caused or occasioned or alleged to have been caused by, or on account of, any of the activities conducted by or caused to be conducted by holder, or through any negligence or alleged negligence in safeguarding the facility(ies), participants, or members of the public, or through any act, omission or fault or alleged act, omission or fault of the holder, its employees, agents, volunteers, subcontractors or others under the direction, control or under any contractual relationship with the holder.
C. 
Users of Township facilities and/or property automatically assume responsibility and liability for all damages and loss to Township property that occurs while using said facilities. Permittee must report any problems encountered with the facility to the Township Clerk within 24 hours of the conclusion of the activity.
D. 
Applicants granted special events/use of facilities permits are responsible for the proper supervision of all participants and spectators. Those participants under the age of 18 years are not to be left unattended at any time. Applicants granted a permit will be held responsible for any injury or property damage resulting from the lack of supervision or poor supervision of participants and spectators.
A special event permit shall be valid for the applicant thereof and shall not be transferable to any other individual, corporation, group or organization.
If it is determined by the appropriate officials of the Township of Mullica that additional materials or personnel costs shall be required for the purpose of maintaining the general health, safety and welfare of attendees or participants in the special event, or the community in general, the Township reserves the right to require reimbursement of such costs. If reimbursement is required, the holder of the permit shall deposit with the Chief Financial Officer a sum of money to be determined by the Township to be a reasonable estimate of the costs required. The Chief Financial Officer will make the determination when said deposit is required. After the conduct of the special event, the holder of the permit shall be required to pay the Township any additional amount determined to be due in reimbursement of the Township's costs within 30 days. In the event that the sum of money so deposited in advance exceeds the funds needed, the Township shall refund any excess deposit within 30 days after the holding of said special event. Services and Township personnel covered by this section shall include but not be limited to additional police, fire, rescue squad, and public works service personnel.
A. 
All groups, organizations and/or leagues and all for-profit youth organizations will be required to pay a fee to use municipal facilities. Mullica Township-based nonprofit groups (comprised of 75% Mullica residents) are exempt from fees. All organizations whose membership is less than 75% Mullica Township residents will be required to pay a fee to use municipal facilities.
B. 
In determining if a resident, nonprofit group contains a 75% majority of Township residents, all team players in the league will be counted. For travel and/or tournament teams only home team players will be counted; the visiting team will not be included in this calculation. A team/league roster, which shall be submitted with all applications, must include the name and home address of each participant.
C. 
Schedule of fees. Rates are based on a three-hour time limit.
Fee Per Use
Group
Outdoor Facilities
Indoor Facilities
Resident nonprofit groups*
$50
$0
Resident groups or individuals
$50
$0
All others
$100
$100
NOTE:
*A group comprised of residents, organized for purposes other than generating profit as determined by the Internal Revenue Service.
(1) 
Outdoor facilities: Baseball/softball, soccer fields, and open space areas, during daylight hours only; use of lights is not permitted.
(2) 
Indoor facilities: Municipal Building meeting room.
[Amended 10-12-2010 by Ord. No. 14-2010]
Due to the inherent nature of the transfer station, wherein pedestrians and vehicles come in close proximity to each other, all activities, other than those related to the normal operations of the transfer station, are strictly prohibited inside the transfer station fence.
A. 
Any person, firm, corporation, partnership or other entity violating the provisions of this article shall be subject to a fine not to exceed $500 and/or imprisonment not to exceed 30 days.
B. 
This article shall take effect upon its adoption and publication as provided by law.
Any applicant shall have the right to appeal the denial of any permit under this article to the Township Committee. The denied applicant shall make the appeal within five days after receipt of the denial by filing a written notice of appeal with the Township Clerk. The Township Committee shall act upon the appeal within 30 days after receipt of the same.