The Department of Administration and Finance shall be divided into the following divisions:
A. 
Accounts and Control.
B. 
Assessments.
C. 
Bureau of Personnel.
D. 
Bureau of Purchasing.
E. 
Treasury.
In all cases where the duty is not expressly charged to any other department or office, it shall be the duty of the Director of Administration and Finance to act to promote, secure and preserve the financial and property interest of the City.
A. 
Fiscal supervision over officers. The Director of Administration and Finances shall exercise general supervision over all officers of the City regarding the proper management of the fiscal concerns of their respective offices.
B. 
Examination of departments' books. The Director of Administration and Finance shall examine the books of each department monthly, and see that they are kept in proper form.
C. 
Supervision and reports. The Director of Administration and Finance shall see that officers receiving money pay the same into the City Treasury, when such is required, and shall see that all necessary financial reports are made by officers. The Director shall report all delinquencies in such payments or reports to the Mayor and Council.
D. 
Default of officers. Upon the default of any officer of the City to comply with Subsection C herein, it shall be the duty of the Director of Administration and Finance to report such default to the Mayor who shall direct the City Attorney to take immediate legal measures for the recovery of the amount for which such office may be in default.
E. 
Condemnation proceedings; tax redemptions; special funds. The Director of Administration and Finance shall pay out on his or her own warrant such money as may be due persons entitled thereto pursuant to condemnation proceedings, or for the redemption of property sold for taxes, and all special trust funds.
F. 
Vouchers or warrants; time limit. The Director of Administration and Finance shall approve or disapprove for disbursement all vouchers or warrants for all bills, claims or demands against the City within seven days of the receipt of the same by his or her office. Disapproval of such vouchers and warrants shall be immediately reported in writing to the Council.
A. 
Supervisor. The Division of Accounts and Control shall be headed by the City Comptroller.
B. 
Duty to keep accounts. The Division of Accounts and Control shall keep all general accounts of the City government and of the respective departments, offices, boards, commissions and institutions thereof.
C. 
Submission of financial statements. The Division of Accounts and Control shall transmit to the Director of Administration and Finance, at least monthly, an audited statement of cash on hand and of classified unencumbered appropriation balances for the City as a whole, and such other financial statements as the Director may from time to time require.
D. 
Duty to keep departments, etc., informed of unencumbered appropriation balances. The Division of Accounts and Control shall keep all departments, boards, commissions and institutions of the City currently informed of its classified unencumbered appropriation balances. In no event shall any official or employee receive as his or her salary an amount in excess of that salary as established by the appropriation of the Council in its adopted budget, and any and all sums paid to an employee pursuant to the Mayor's interim budget are then to be prorated so that the salary shall not exceed the amount established by the Council in its adopted budget. All salaries as established by the Council's adopted budget are yearly salaries and are to be prorated as of the date of appointment. The Mayor shall veto any item which does not appear in the budget adopted by the Council and enacted by it into law.
E. 
Budget duties. The Division of Accounts and Control shall prepare estimates of revenue and shall give such other assistance in the preparation of the budget as may be required by the Director of Administration and Finance.
A. 
City Assessor. The Division of Assessments shall be supervised by the City Assessor.
B. 
Preparation of assessment rolls. The Division of Assessments, supervised by the City Assessor, shall prepare all work in connection with the assessment of property and the preparation of all assessments and tax rolls and tax notices.
C. 
Tax rolls. The Division of Assessments shall separately number each parcel of real property on the tax rolls of the City so as to identify each such parcel by number.
D. 
Records. The Division of Assessments shall prepare and maintain a catalogue of each parcel of real property in the City containing a complete description of such property and all the improvements thereon, a record and history of the assessed valuation of each such parcel, a record of all assessments for special improvements levied against such parcels together with the amount and duration thereof, a history of the record owners of such parcel and a current record of changes in ownership with respect to such parcels.
A. 
Civil Service Commission. The Bureau of Personnel shall be supervised by the Civil Service Commission.
B. 
Secretary. The Civil Service Commission, pursuant to law and to the City Charter, shall appoint a Secretary of the Commission.
C. 
Secretary's duties. The Secretary of the Civil Service Commission shall carry out all the duties and powers assigned to such position in § 7.2 of the City Charter.
D. 
Sick leave rules and regulations. The Secretary of the Civil Service Commission shall prepare rules and regulations with respect to absences of City employees, both intermittent and extended, because of illness. Such rules and regulations shall apply to all City employees in like manner.
A. 
City Purchasing Agent. The Bureau of Purchasing shall be supervised by the City Purchasing Agent.
B. 
Duties of Purchasing Agent. The Purchasing Agent shall administer the Bureau of Purchasing under the provisions of the City Charter.
C. 
Purchase orders. The Purchasing Agent shall submit purchase orders daily to the City Comptroller with the firm price of the item or items contained therein. Where it is not possible to obtain firm prices immediately, the Purchasing Agent shall submit such purchase orders to the City Comptroller with the estimated price of the item or items contained therein.
A. 
City Treasurer. The Division of the Treasury shall be supervised by the City Treasurer.
B. 
Accounts. The City Treasurer shall keep in proper books a full and accurate account of all the moneys received and disbursed by him or her in behalf of the City, specifying the time of receipt and disbursement, from whom received and to whom disbursed, and on what account received and disbursed, and how paid.
C. 
Cancellation of evidences of debt. The City Treasurer shall cancel all warrants and other evidence of debt against the City, whenever paid by him or her, by writing or stamping across the face thereof the words "Paid by the City Treasurer," with the date of payment written or stamped thereon.
D. 
Receipt, disbursement of moneys. The City Treasurer shall receive and have custody of all moneys paid to the City and shall disburse City moneys upon warrant of the City Comptroller.
E. 
Collection of money, fees due City. It shall be the duty of the City Treasurer to demand and receive all moneys and fees owing to the City whenever any person is indebted to the City in any manner, and the means of collection of such debt is not otherwise provided for by law. When any claim shall not be collectable by other methods, he or she shall report the same to the City Attorney for prosecution.
F. 
Payment of City employees. The City Treasurer shall pay City employees upon presentation of the properly certified payroll.
G. 
Daily settlement with City Comptroller; receipts. The City Treasurer shall make a daily settlement with the City Comptroller of the amounts received and paid out during the day for which settlement is being made, and at such settlements shall deliver to the City Comptroller, properly cancelled, all warrants and other obligations of the City paid by him or her since his or her last settlement and shall take a receipt thereof in duplicate, one to be turned over to the Director of Administration and Finance and one to be retained by him or her.
H. 
Monthly balancing of accounts. Once each month the City Treasurer shall balance accounts with the City Comptroller, which monthly settlement shall show the balance to the credit of the several funds for which the City Treasurer is responsible.
I. 
Monthly report to Director of Administration and Finance. The City Treasurer shall make a detailed report to the Director of Administration and Finance on the first of each month as to the business of his or her office during the month preceding, showing the balance on hand to the credit of the different funds at the time of his or her last report, the amounts received during the month, and on what account, together with such other items and facts as the Director of Administration and Finance may require.