A.
Creation of office and title. The office of Township
Administrator in and for the Township of Clinton is hereby created
pursuant to N.J.S.A. 40A:9-136 et seq., and 40:69A-26 et seq.
B.
Appointment and term.
(1)
The Administrator shall be appointed by the Mayor
with the advice and consent of the governing body pursuant to N.J.S.A.
40A:9-137.
(2)
The Administrator shall serve at the pleasure of the
Mayor and Council, provided that the Administrator may be removed
at any time by a 2/3 vote, on motion of any Council Member. The
resolution of removal shall become effective three months after its
adoption, unless it is given immediate effect. In that case, the Mayor
and Council shall cause to be paid to the Administrator forthwith,
any unpaid balance of his/her salary, and his/her salary for the next
three calendar months following adoption of the resolution.
(3)
The Administrator may designate an Acting Administrator
to perform the duties of the office during his/her absence or disability
of less than 30 days. Should the Administrator not do so, the Mayor
and Council shall make the appointment.
C.
Compensation.
(1)
The Administrator shall be paid a salary fixed and
adopted by the Mayor and Council in the annual salary resolution within
the guidelines set forth in the Salary Ordinance. The Administrator
shall be reimbursed for all necessary expenses incurred in the performance
of his/her office as per current Township personnel practices.
(2)
Unless otherwise provided, no Acting Administrator
shall be paid more than his/her regular salary while serving in that
capacity, but he/she shall be reimbursed for all necessary expenses
incurred in the performance of his/her office as per current Township
personnel practices. If the Mayor and Council by resolution increase
the compensation of the Acting Administrator during his/her term,
such increased compensation shall not exceed the salary set forth
in the Salary Ordinance for the position of Administrator.
D.
Qualifications and residence.
(1)
The Administrator shall be appointed on the basis
of his/her executive and administrative qualifications. Previous responsible,
successful experience in local government and possession of a degree
in public administration or municipal management shall be preferred.
(2)
The Administrator need not be a resident of the Township
or the state at the time of his/her appointment, and may also thereafter
reside outside the Township.
E.
Duties and responsibilities.
(1)
The Administrator shall be the Chief Administrative
Officer of the Township, responsible to the Mayor and Council for
the administration of all Township executive affairs but not the legislative
affairs of the Township and with the following powers and duties.
All of the administrative functions, powers and duties of the Township
shall be allocated and assigned by the Administrator among and within
departments established or constituted by this chapter or any amendments
and supplements thereto, except for the administrative functions,
powers and duties of the Department of Public Safety which shall be
retained by the Administrator as the Director of Public Safety.
[Amended 2-14-2007 by Ord. No. 922-07]
(a)
Direct and supervise the administration of all departments,
offices and agencies of the Township, except as otherwise provided
by law.
(b)
Appoint and remove all department heads with the advice
and consent of the Mayor and Council. Where permitted by law, appoint
and remove all other officers or employees, except for those officers
for whose selection or removal is expressly provided for by state
statute. The Administrator shall advise the Mayor and Council prior
to any appointment, disciplinary action, or dismissal.
(c)
Where permitted by law, negotiate contracts for the
Township subject to the approval of the Mayor and Council, and make
recommendations concerning the nature and location of municipal improvements
as determined by the Mayor and Council.
(d)
See that all terms and conditions, imposed in favor
of the Township or its inhabitants in any statute, public utility
franchise or other contract are faithfully kept and performed, and
upon knowledge of any violation call the same to the attention of
the Mayor and Council.
(e)
Attend all meetings of the Mayor and Council with
the right to take part in the discussions when recognized by the Mayor,
and any other meetings as so directed by the Mayor and Council, but
without the right to vote.
(f)
Establish and maintain sound personnel practices and
maintain appropriate records of all employees.
(g)
See that all laws, and all acts of the Mayor and Council
subject to his/her direction and supervision are faithfully executed.
(h)
Receive from each department, office and board their
annual budget requests and review and transmit same along with his/her
comments and recommendations to the Mayor and Council. Prepare the
Township's budget for presentation to the Mayor and Council no later
than January 15 of each year.
(i)
Submit to the Mayor and Council a verbal report on
administrative activities of the Township at the end of each month,
and submit such written reports as may be requested by the Mayor and
Council.
(j)
Make such other reports as the Mayor and Council may
require concerning the operation of the Township.
(k)
Keep the Mayor and Council fully advised as to the
current and future needs of the Township and make such recommendations
concerning the affairs of the Township as he/she deems advisable.
(l)
Perform such other duties as may be required by the
Mayor and Council and perform those duties set forth in the job description
established for the Township Administrator position which may be modified
from time to time by resolution of the Mayor and Council.
(m)
Represent the Township and its relations to the federal,
state and county governments and to other municipalities.
(n)
Receive and reply to inquiries and complaints concerning
Township business and provide information and assistance to resolve
them.
(o)
Recommend to the Mayor and Council any measures as
he/she may deem necessary or expedient. Keep the Mayor and Council
advised of the financial conditions of the Township, make reports
to the Mayor and Council as requested, and at least once a year make
an annual report of his/her work for the benefit of the Mayor and
Council and the public.
(p)
Investigate at any time the operation of any department
or conduct of any officer or employee.
(q)
Be responsible for the purchase, maintenance, replacement
and safekeeping of all office furniture, equipment and supplies of
the Township for which no other provisions are herein made.
(r)
Maintain use records of the equipment and facilities
under his/her custody, an inventory of supplies and a replacement
schedule of equipment and facilities.
(s)
Have custody of all Township property, real or personal,
not assigned in other departments, and assign such property within
the departments.
(t)
Perform the duties of Purchasing Agent in accordance with § 4-10 of this Code.
[Added 9-27-2006 by Ord. No. 916-06]
(u)
Perform such other duties as may be prescribed.
(2)
Except for the purpose of inquiry, the Mayor and Council
shall not engage in giving directions or orders to Township employees
except through the Township Administrator. Any directions given to
the Township Administrator shall be done by the Mayor and Council
as a whole.
F.
General Terms. The Township Administrator shall devote
full time to the interests of the Township. The Mayor and Council
reserves the right at any time to set specific hours for the Administrator
by resolution.
[Amended 7-12-2000 by Ord. No. 728-00; 8-14-2002 by Ord. No. 789-02; 9-27-2006 by Ord. No.
916-06]
A.
There is hereby established in the Township the office
of Purchasing Agent. The Purchasing Agent shall have the authority,
responsibility, and accountability as the Township's contracting agent
for the purchasing activity for the Township in accordance with this
section and the Purchasing Manual dated June 18, 2002, and approved
by the Mayor and Council on June 26, 2002, and as amended from time
to time ("Purchasing Manual"). The Purchasing Agent is hereby granted
the authority to:
(1)
Prepare public advertising for bids and receive bids
for the provision or performance of goods and services on behalf of
the Township;
(2)
Award contracts not exceeding the bid threshold as
permitted by N.J.S.A. 40A:11-3a in the name of the Township;
(3)
Award contracts that are in the aggregate less than
15% of the bid threshold without soliciting competitive quotations;
and
(4)
Conduct any activities as may be necessary or appropriate
to the purchasing function of the Township.
B.
All purchases of or contracts for the furnishing of
any supplies, labor, materials, equipment, services or other matters
for a department shall be made in accordance with the Purchasing Manual
and the applicable requirements of New Jersey statutes relating to
the public contracts for purchases, contracts and agreements.
C.
The bid threshold in the Township shall be the maximum
amount authorized by the Legislature in N.J.S.A. 40A:11-3a, as amended
from time to time. In the event the Purchasing Agent is qualified
pursuant to N.J.S.A. 40A:11-9b, by resolution the Mayor and Council
may increase the bid threshold up to the higher maximum amount permitted
by the Legislature by N.J.S.A. 40A:11-3a, as amended from time to
time.
