[HISTORY: Adopted by the Town Board of the Town of Newburgh 3-7-1975; amended in its entirety 3-30-1998 by L.L. No. 3-1998. Amendments noted where applicable.]
GENERAL REFERENCES
Parks and recreation areas — See Ch. 133.
[Amended 12-3-2012 by L.L. No. 7-2012]
The Town of Newburgh Recreation Advisory Board shall consist of five persons who are residents of the Town of Newburgh.
The purpose of the Recreation Advisory Board is to:
A. 
Identify recreation and park resources and needs, and determine priorities and make appropriate recommendations to meet those needs.
B. 
Continually explore ways and means to strengthen and support recreation and parks in the Town of Newburgh.
C. 
Increase the visibility of, promote and enhance the image of the recreation opportunities to the public.
D. 
Establish and maintain effective communications with the Town Board. The Town Board shall appoint a liaison to meet with the Advisory Board at its monthly meetings.
The Recreation Advisory Board shall have the following functions:
A. 
To investigate and determine the needs and interests of the community for recreational facilities/programs and make recommendations to meet these needs.
B. 
To interpret and advise needs to the recreation liaison of the Town Board and to the Recreation Director.
C. 
To interpret the community recreation program and bring needs/ideas to the attention of elected officials and the general citizenship.
D. 
To recommend and help secure comprehensive master plan and other studies of parks and recreation for the acquisition and development of an adequate system of parks, facilities and recreation programs.
E. 
To generally enlist favorable public opinion of and support for park and recreation services through such means as community and neighborhood groups.
F. 
To assist in the maintenance of high standards in park and recreation leadership and in the quality of the program service.
G. 
To assist the Park and Recreation Department in developing partnerships with other organizations and private groups to further the objectives with added and varied programs.
H. 
To advise and recommend recreational needs for possible inclusion in the Park and Recreation Department budget.
I. 
To assist the park and recreation staff in evaluating recreation programs and activities with input from program participants.
J. 
To assist in recruiting volunteers to assist with park and recreation programs/activities.
K. 
To assist the department in developing program priorities.
L. 
To educate the public of the importance and need for park and recreation programs, facilities and services.
The officers of the Recreation Advisory Board shall be the Chairperson and Vice Chairperson, each of whom shall be elected by the Board members at the March meeting.
The Chairperson is designated leader of the Board and is therefore accountable for the Recreation Advisory Board's overall performance. A Chairperson shall have the following responsibilities:
A. 
Planning and providing the agenda and chairing meetings.
B. 
Ensuring that all minutes of each meeting accurately record all actions taken and that minutes are placed in a permanent file.
C. 
Seeing that advisory members and the Town Board are fully informed.
D. 
Working with a Director and Recreation Advisory Board to plan and develop programs.
E. 
Supporting policies and programs adopted by the Recreation Advisory Board.
F. 
Taking part in an annual review of the Recreation Department.
G. 
Providing the Town Board with a written annual overview on Advisory Board activities and future recommendations by June 30 of each year.
H. 
Appointing committee chairpersons when needed, and giving them a clear charge and providing opportunities for them to report to the Board.
I. 
Consulting with the Recreation Director on the needs of each department.
Individual Recreation Advisory Board members are responsible for:
A. 
Reviewing the mission statement and other documents of the Advisory Board.
B. 
Reviewing past Board business including the minutes of meetings.
C. 
Coming to meetings fully informed about issues to be discussed.
D. 
Helping formulate and establish policies for the Advisory Board.
E. 
Accepting and fulfilling specific assignments.
F. 
Supporting policies adopted by the Town Board and Advisory Board.
G. 
Understanding the financial structure and being provided with a copy of the recreation budget.
H. 
Evaluating and making recommendations of programs and services provided by the Recreation Department.
I. 
Considering their public statements very carefully.
[Amended 12-3-2012 by L.L. No. 7-2012]
A. 
Members of the Recreation Advisory Board shall be appointed by the Town Board. The Board shall consist of five members.
B. 
Any member of the Advisory Board who misses three consecutive meetings without just cause will be relieved of his or her duty. Written notification to the Chairperson with acceptable reason shall constitute just cause.
C. 
Members shall serve at the pleasure of the Town Board for terms of three years each, except that the members initially appointed on or before January 30, 2013, shall be appointed as follows: two for three years, two for two years and one for one year.
[Amended 12-3-2012 by L.L. No. 7-2012]
A. 
Meetings shall be held at the time and place scheduled by the Chairperson. Meetings shall be held no less often than once each month. They may be called more often by the call of the Chairperson or the call of any three members of the Board upon notice of the entire Board whenever possible.
B. 
Three members shall constitute a quorum.
C. 
In all votes simple majority of those voting will rule. No proxy voting shall be allowed.