[HISTORY: Adopted by the Town Council of the Town of Glocester 12-20-2012, effective 1-23-2013. Amendments noted where applicable.]
Editor's Note: This policy superseded former Ch. 387, Public Records, Access To, adopted 9-19-1996 as Ch. III, § 2, 3-02-01, of the 1991 Code.
The Town of Glocester is an advocate for open government and has implemented a procedure per the Rhode Island Attorney General's office guidelines. (R.I.G.L. 2012, amendments included)
Unless you are seeking prepared documents or documents readily available at the time of request, you will be asked to complete a public records request form, or you may submit your request in writing. You are not required to provide identification or the reason you seek the information.
All public records request forms or written requests shall be received and time-stamped in the office of the Public Records Officer. The Public Records Officer will then forward a copy of this request form to the appropriate department for action.
The Rhode Island Access to Public Records Act (which can be found at http://www.riag.ri.gov) allows a public body 10 business days to respond to the request, which can be extended an additional 20 business days for "good cause."
If the individual making the request wants only to view the records, the department director will make an appointment for the citizen to come to his/her office during normal business hours within the time frame prescribed.
If you feel that you have been denied access to public records, you should contact the Public Records Officer for further assistance. If you are not satisfied with the results, you should contact the Rhode Island Attorney General at the above website or at his/her office.
Subject to the provisions of R.I.G.L. § 38-2-3, the cost per copied page of written documents provided to the public shall not exceed $0.15 per page for documents copyable on common business or legal-size paper. A public body may not charge more than the reasonable actual cost for providing electronic records.
A reasonable charge may be made for the search or retrieval of documents. Hourly costs for a search and retrieval shall not exceed $15 per hour, and no costs shall be charged for the first hour of a search or retrieval.
A public body shall provide an estimate of the costs of a request for documents prior to providing copies, upon request.