[HISTORY: Adopted by the Board of Supervisors
of Pierce County as indicated in article histories. Amendments noted
where applicable.]
[Adopted by Res. No. 91-1]
[Amended by Res. No. 91-6; 9-25-2001 by Ord. No.
01-11]
The County Board of Supervisors for Pierce County,
Wisconsin, shall consist of 17 Supervisors to be elected from supervisory
districts which are created, numbered and described as follows.[1]
[1]
Editor's Note: The Table of District Descriptions is included at the end of this chapter.
[Amended 9-25-2001 by Ord. No. 01-11; 9-27-2011 by Ord. No. 11-06; 11-9-2021 by Ord. No. 21-05]
[Adopted by Ord. No. 94-5]
[Amended 1-20-2004 by Ord. No. 03-27]
A.
The County of Pierce hereby adopts self-organized
status pursuant to § 59.10(1), Wis. Stats.
B.
The County Board of Supervisors is composed of one
elected Supervisor from each of the 17 supervisory districts within
Pierce County. Each Supervisor is elected to a term of two years at
an election to be held on the first Tuesday in April in even-numbered
years and shall take office on the third Tuesday in April of that
year.
[Amended by Ord. No. 96-6; 2-24-2004 by Ord. No. 03-28; 6-28-2011 by Ord. No. 11-03]
A.
Organizational.
The Board shall meet on the third Tuesday of April, following the
elections of the County Board of Supervisors, for the purpose of organizing
the Board and other general business of the Board. Following the elections,
the County Board rules of the most recent term shall remain in effect
until the newly elected County Board meets and adopts Board rules
for the new term.
B.
Annual
reports. The Board shall meet in April for the purpose of approving
all annual reports of departments and other general business of the
Board. It is the request and recommendation of the Board that all
departmental reports conform to the following outline:
C.
Annual
meeting. The Board shall meet on the second Tuesday in November for
the purpose of passing upon the budget and transacting general business
of the Board.
D.
Monthly meeting. In addition to the meetings prescribed in Subsections A and C, the Board shall meet on the fourth Tuesday of each month, except November, for the purpose of transacting general business of the Board. The date may be changed or the monthly meeting may be canceled by the County Board Chairperson with the approval of the Finance and Personnel Committee.
E.
Special
meetings. The Board may be called into special session by the written
request of the County Board Chairperson with the approval of the Finance
and Personnel Committee or upon written request of a majority of the
members of the County Board. Such written requests shall be delivered
to the County Clerk and shall specify the purpose and time of the
meeting. The date of special meetings shall not be less than 48 hours
from the date of the delivery of the written request to the County
Clerk. Upon receiving the request, the Clerk shall forthwith mail
to each Supervisor notice of the time and place of the meeting. In
the event of an emergency, the Chairperson of the County Board may,
by written notice to the County Clerk, convene an emergency meeting
of the County Board. The notice shall specify the time and place of
the meeting and the subjects to be considered. The time of the meeting
shall not be less than 12 hours from the filing of the notice. The
Clerk or, if not possible, the Sheriff shall immediately notify the
media and each Board member in person or by telephone of the time,
place and purpose of the meeting.
F.
Meeting
time. The organizational and annual meetings shall be held at 9:00
a.m. The monthly meetings shall be held at 7:00 p.m. This time may
be changed by the County Board Chairperson with approval of the Finance
and Personnel Committee.
G.
Physical
or remote presence necessary. Each County Board Supervisor or citizen
member shall be physically or remotely in attendance at a County Board
meeting or meetings of committees of the Board to be considered present,
for purposes of a quorum and to vote, except for those portions of
a meeting that are in closed session for which physical presence shall
be required, and remote participation is prohibited.
[Amended 4-20-2021 by Ord. No. 21-02]
A.
Chairperson. At the organizational meeting, the Board
shall elect one of its members for the term of two years. He/she shall
preside at all meetings of the Board and preserve order and decorum.
He/she may speak to points of order in preference to other members.
He/she shall take care that all federal, state and local laws, rules
and regulations pertaining to county government are enforced. [§ 59.12(1),
Wis. Stats.]
B.
Vice Chairperson. Immediately following the election
of the Chairperson, the Board shall elect one of its members to serve
as First Vice Chairperson for the term of two years. In the absence
of the Chairperson, he/she shall perform all of the duties of the
Chairperson. The Board shall also elect one of its members to serve
as Second Vice Chairperson for a term of two years. He/she shall perform
all of the duties of Chairperson if both the Chairperson and First
Vice Chairperson are absent from a County Board meeting.
The following committees are elected at the organizational meeting: Agricultural and Extension Education, Finance and Personnel, Highway, Land Management Board members and Law Enforcement for terms of two years and Human Services Board and Land Management citizen members for terms of three years. All elections remain valid until successors are elected. All other committees shall be appointed pursuant to § 4-12.
[1]
Editor's Note: The provisions of this ordinance
are retroactive to 4-20-2004.
[Amended 2-24-2004 by Ord. No. 03-28; 4-18-2006 by Ord. No.
06-01]
The County Board Chairperson, in addition to
being a member of the Finance and Personnel Committee, shall be an
ex officio member of all standing committees of the Board and, in
the case of lack of quorum on those committees, shall have the right
to vote. The County Board Chairperson shall have authority to appoint
temporary members to standing committees in case of lack of quorum.
In the absence of the Chairperson, the First Vice Chairperson shall
serve in like capacity. The County Board Chairperson and First Vice
Chairperson may also serve as Chairperson and Vice Chairperson of
the Finance and Personnel Committee.
[Amended by Ord. No. 96-6; Ord. No. 97-2; 4-16-2002 by Ord. No. 02-01; 2-24-2004 by Ord. No.
03-28; 8-23-2005 by Ord. No. 05-08; 11-12-2008 by Ord. No. 08-10; 3-27-2012 by Ord. No.
11-15]
The following shall be the standing committees
of the County Board of Supervisors:
A.
Agriculture and Extension Education.
B.
Board of Adjustment.
C.
Board of Health.
D.
Building.
E.
Fair.
F.
Information Services Committee.
G.
Finance and Personnel.
H.
Highway.
I.
Housing.
J.
Human Services Board.
K.
Industrial Development.
L.
Land Conservation.
M.
Land Management.
N.
Law Enforcement.
O.
Parks.
P.
Revolving Loan Fund.
Q.
Shooting Range.
R.
Solid Waste Management Board.
S.
Veterans' Service Committee.
[Amended by Ord. No. 96-6; Ord. No. 97-2; 4-17-2001 by Ord. No. 00-15; 4-18-2000 by Ord. No.
00-03; 4-16-2002 by Ord. No. 02-01; 2-24-2004 by Ord. No. 03-28; 8-23-2005 by Ord. No. 05-08; 11-8-2005 by Ord. No. 05-13; 8-22-2006 by Ord. No. 06-09,
effective 1-1-2007; 11-12-2008 by Ord. No. 08-09; 11-12-2008 by Ord. No. 08-10; 3-27-2012 by Ord. No. 11-15]
The composition of the respective standing committees
shall be as follows:
A.
Agriculture and Extension Education: five members
of the Board, two of whom must be from unincorporated areas of the
County.
B.
Board of Adjustment: seven residents of Pierce County
who reside in the unincorporated areas of the County; five regular
members and two alternates, with one being a first alternate and the
other being a second alternate.
C.
Board of Health: five members of the Board and three
citizen members.
D.
Building: five members of the Board.
E.
Fair: five members of the Board and one citizen member.
F.
Information Services Committee: three County Board
members and two citizen members.
G.
Finance and Personnel: seven members, consisting of
the Board Chairperson, First Vice Chairperson and five members of
the Board.
H.
Highway: five members of the Board.
I.
Housing: five members, including Board and citizen
members.
J.
Human Services Board: five members of the Board and
three citizen members.
K.
Industrial Development: three members of the Board.
L.
Land Conservation: five members of the Agriculture
and Extension Education Committee, the Chairperson of the County Agriculture
Stabilization and Conservation Committee or other County Agriculture
Stabilization and Conservation Committee member designated by the
Chairperson.
M.
Land Management: three members of the Board and two
citizen members.
N.
Law Enforcement: five members of the Board.
O.
Parks: four members of the Board.
P.
Revolving Loan Fund Committee: two members of the
County Board, Administrative Coordinator, a member of the local banking
community, a business law attorney or accountant, a member of the
Chamber of Commerce, and a member at large who represents an interest
in economic development.
Q.
Shooting Range: four members of the Board who are
the Board members of the Parks Committee, and one citizen member representing
a resident in close proximity to the shooting range.
R.
Solid Waste Management Board: five members of the
Board and four citizen members.
S.
Veterans' Service Committee: three members of the
Board.
The following shall be the special committees
of the County Board of Supervisors:
The composition of the respective special committees
shall be as follows:
A.
Aging and Disabilities Resource Center (ADRC) Governing Board: two members of the Board and seven citizen members (also see § 7-2).
[Amended 10-27-2015 by Ord. No. 15-05]
B.
Emergency Medical Services: one member of the Board,
10 citizen members, including a medical advisor, representatives from
the Sheriff”s Department, public health and emergency government,
Pierce County Communications Center, and a representative from each
of the five County EMS agencies.
[Amended 9-27-2022 by Ord. No. 22-06]
C.
Local Emergency Planning Committee: members from five
groups; state and local elected officials; EMS, fire and health; media;
citizens' groups; and owner/operator.
D.
Library: one member of the Board and five citizen
members.
E.
Veterans' Service Commission: three citizen members.
[Amended by Ord. No. 96-6; Ord. No. 97-2; 4-16-2002 by Ord. No. 02-01; 2-24-2004 by Ord. No.
03-28; 4-16-2002 by Ord. No. 02-01; 8-23-2005 by Ord. No. 05-08; 4-22-2008 by Ord. No. 08-02; 11-12-2008 by Ord. No. 08-09; 11-12-2008 by Ord. No. 08-10]
The Chairperson of the Board shall appoint the
following:
B.
Individuals.
[Amended 3-26-2013 by Ord. No. 12-12]
C.
County Board members and citizen members for:
(1)
Board of Adjustment.
(2)
Board of Health.
(3)
Aging and Disabilities Resource Center (ADRC) Governing
Board.
(4)
Emergency Medical Services.
(5)
Fair.
(6)
Housing.
(7)
Library.
(8)
Local Emergency Planning Committee.
(9)
Parks.
(10)
Shooting Range.
(11)
Solid Waste Management Board.
(12)
Veterans' Service Commission.
(13)
Revolving
Loan Committee.
D.
Terms of citizen members. All citizen members appointed
to County committees shall serve a term of three years.
[Amended by Ord. No. 96-6]
All standing committees shall have the following
duties. They shall:
A.
Report to the Board on all major developments within
their respective departments at the time the respective annual reports
are given.
B.
Ensure that each department complies fully with all
directives of the Board and requirements of state and federal law.
C.
Counsel with the department heads, in an advisory
capacity, to help effect necessary improvements.
D.
Assist each department in preparing its annual budget.
E.
Ensure that funds are spent for the purpose for which
they were appropriated.
F.
Examine major department purchases and contracts.
G.
Perform such other duties as the Board may direct.
H.
Adopt, implement and periodically review policy and
procedure for their departments.
I.
Have authority to apply for grants if the match is
within the confines of their budgeting guidelines.
J.
File annually with the Department of Administration
a list of grants detailing the dollar amounts, county match and obligation
by the county after the grant expires.
[Amended 4-17-2001 by Ord. No. 00-15; 4-16-2002 by Ord. No. 02-01]
K.
File all contracts with the Department of Administration
within 30 days of execution.
[Amended 4-17-2001 by Ord. No. 00-15]
L.
Review budget reports on a quarterly basis and report
any serious deviations to the Finance and Personnel Committee within
30 days.
[Amended 2-24-2004 by Ord. No. 03-28]
M.
Determine whether to accept gifts or donations pursuant to § 59.52(19),
Wis. Stats., whether financial, real or personal property, or otherwise,
with a value of $5,000 or less. Gifts or donations above said amount
shall be considered for acceptance by resolution to the full County
Board of Supervisors.
[Added 5-28-2013 by Ord. No. 13-03]
The Agriculture and Extension Education Committee
shall:
[Added 4-16-2002 by Ord. No. 02-01[1]]
See § 240-70, Pierce County Code.
[1]
Editor's Note: This ordinance also renumbered
former §§ 4-13 through 4-17 as 4-14 through 4-18, respectively.
[Amended 4-17-2001 by Ord. No. 00-15; 12-16-2003 by Ord. No. 03-26; 6-22-2004 by Ord. No. 04-07]
The Board of Health shall have supervision of
the Public Health Department and jurisdiction over all matters relating
to public health.
[Amended by Ord. No. 96-6]
The Building Committee shall:
A.
Have supervision of upkeep of all County buildings
and grounds, including the County-owned cemetery, excluding buildings
used by the Highway Department, Nugget Lake County Park, and Solid
Waste Facility.
[Amended 4-16-2002 by Ord. No. 02-01; 3-25-2003 by Ord. No. 02-19; 4-20-2021 by Ord. No. 21-01]
B.
Provide policy guidance regarding maintenance and
grounds activities of the courthouse, office building and fairgrounds.
[Amended 4-16-2002 by Ord. No. 02-01; 3-25-2003 by Ord. No. 02-19; 6-27-2006 by Ord. No. 06-04]
C.
Maintain fairgrounds and buildings, including rental
rates and rental of storage space.
[Amended 3-25-2003 by Ord. No. 02-19]
D.
Have the duty to analyze on an ongoing basis the building
needs of the county and to report to the Board at least two times
each year.
[1]
Editor's Note: Former § 4-18, Drug
Court Committee, added 8-23-2005 by Ord. No. 05-08, was repealed 11-12-2008
by Ord. No. 08-10. Former § 4-19, Emergency Government Committee
was repealed 3-27-2012 by Ord. No. 11-15.
The Fair Committee shall:
A.
Plan a fair and see to its administration, including
budget, fair book, personnel, contracting with vendors and exhibitors
and other items necessary to conduct a fair.
B.
Assist the Building Committee with planning for fairground
use and improvements.
[Amended 3-25-2003 by Ord. No. 02-19]
C.
Coordinate, promote, and schedule non-fair use of
the grounds and special events.
[Amended 3-25-2003 by Ord. No. 02-19]
D.
Work with 4-H and extension personnel.
E.
Maintain community and public relations for the fair.
F.
Update fair programs and maintain contact with state
and local fair associations, including the Wisconsin Agriculture,
Trade and Protection Department rules for fair events.
[Amended by Ord. No. 96-6; Ord. No. 97-2; 4-17-2001 by Ord. No. 00-15; 4-16-2002 by Ord. No.
02-01; 2-24-2004 by Ord. No. 03-28]
The Finance and Personnel Committee shall:
A.
Supervise the Administration Office, County Clerk,
County Treasurer, Register of Deeds and Corporation Counsel.
B.
Prepare the budget for presentation to the Board.
C.
Consult with the County Treasurer on investment of
surplus County funds.
D.
Consult with the County Clerk on tax deed land and
authorize sale of property.
E.
Handle legislative matters in collaboration with the
County Clerk and Administrative Coordinator.
F.
Review official bonds and insurance on County property
to ensure that the County is adequately protected at all times.
G.
Review the Board rules at least once every two years.
H.
Act as Executive Committee and coordinate County activities
and recommend policy.
I.
Appoint ad hoc committees as needed.
J.
Have jurisdiction over acquisition and disposal of
real estate.
K.
Have jurisdiction over acquisition and disposal of
equipment.
L.
Review all ordinances, except rezoning, and resolutions
prior to consideration by the County Board.
M.
Negotiate all wages, salaries, terms and conditions
of employment and all grievances for all County employees.
N.
Annually review the wages, salaries, hours, terms
and conditions of employment of all employees not represented by a
recognized collective bargaining representative and submit its recommendations
to the County Board each year for the following year.
O.
Ensure that annual performance evaluations are being
carried out by department heads and the Administrative Coordinator.
P.
Review performance evaluations from standing committee
and Administrative Coordinator on department heads on an annual basis.
Q.
Be responsible for the direction of all personnel
matters involving employees of Pierce County, including the discipline
of all employees.
R.
The Pierce County Personnel Code shall be maintained
under the guidance, direction and policymaking supervision of the
Finance and Personnel Committee, which shall have the authority to
amend the code from time to time, to conform its provisions with current
personnel policies as devised by the Board and Finance and Personnel
Committee, collective bargaining agreements and other contracts. Amendment
to the Pierce County Code shall require approval of the Board.
The Highway Committee shall:
A.
Supervise the Highway Department.
B.
Perform all duties prescribed by state law.
C.
Supervise all road and bridge construction.
[1]
Editor's Note: Former § 4-22, Housing
Authority, was repealed 4-16-2002 by Ord. No. 02-01.
[Amended 7-22-2003 by Ord. No. 03-12; 12-16-2003 by Ord. No.
03-26; 6-22-2004 by Ord. No. 04-07; 11-12-2008 by Ord. No. 08-10]
The Human Services Board shall:
A.
Supervise the Human Services Department.
B.
Perform all duties prescribed by state law.
C.
Establish policies for the governance of the Human
Services Department, the County Aging Unit and the County Child Support
Unit. Such policies shall establish the parameters and guidelines
for Board members, committees, management and staff.
D.
Supervise
the activities of the Drug Court Program.
E.
Have jurisdiction
over all matters relating to the Drug Court Program.
The Industrial Development Committee shall:
A.
Promote economic development, which shall include
industrial and commercial development, tourism and job creation, retention
and training.
B.
Provide direction and coordination to development.
C.
Assist towns, villages, cities and other organizations
with funding and permit applications for economic development.
D.
Research available resources and create and maintain
a central source of information and assistance to support economic
development.
E.
Maintain contact with public agencies and private
organizations which promote economic development.
[Added by Ord. No. 97-2]
The Information Services Committee:
A.
Supervises the Information Services Department.
[Amended 9-27-2005 by Ord. No. 05-10]
B.
Oversees all information services and equipment, to
include the telephone system.
C.
Has authority to adopt procedures and rules for computer
use, including installation of hardware and software, troubleshooting
and maintenance of software and equipment, responsibility for security
and maintenance of equipment, and termination, change-out or removal
of software and equipment.
[Added 7-22-2003 by Ord. No. 03-13]
[Amended 4-17-2001 by Ord. No. 00-15; 4-16-2002 by Ord. No. 02-01]
The Land Conservation Committee shall:
The Land Management Committee shall:
A.
Set policy and goals for the Department of Land Management
regarding land use planning and zoning.
B.
Supervise planning and zoning related activities of
the Department of Land Management.
[Amended 4-16-2002 by Ord. No. 02-01]
C.
Hear requests for rezoning and make recommendations
regarding them to the County Board pursuant to § 59.69(5),
Wis. Stats.
D.
Hear requests for and grant special exceptions and
conditional use permits.
E.
Recommend zoning ordinance changes to the County Board.
F.
Supervise the County Surveyor.
G.
Approve land divisions.
[Added 4-16-2002 by Ord. No. 02-01]
H.
Supervise sanitary waste programs.
[Added 4-16-2002 by Ord. No. 02-01]
[Amended by Ord. No. 96-6; 1-23-2007 by Ord. No. 06-19; 3-27-2012 by Ord. No.
11-15]
[Amended 4-16-2002 by Ord. No. 02-01; 8-22-2006 by Ord. No.
06-10, effective 1-1-2007; 4-20-2021 by Ord. No. 21-01]
The Parks Committee shall have supervision of
all matters relating to the parks , County-owned forests, and recreational
facilities. The Pierce County Shooting Range Committee shall be a
subcommittee of the Parks Committee.
[Added 4-16-2002 by Ord. No. 02-01;
amended 2-24-2004 by Ord. No. 03-28; 11-12-2008 by Ord. No. 08-09]
The Revolving Loan Committee shall:
A.
Review and approve applications for economic development
loans.
B.
Recommend economic development grant applications
to the Finance and Personnel Committee and the County Board.
C.
Monitor,
administer, restructure and liquidate active loans.
D.
Make policy
recommendations for the administration of the program.
[Added by Ord. No. 96-6]
The purpose of the Shooting Range Committee
is to promote the health, safety and general welfare of this County
and to protect, safeguard and regulate the public use of the County
public shooting range.
[Amended by Ord. No. 96-6]
A.
The Solid Waste Management Board (SWMB) shall:
(1)
Supervise and manage the collection and disposal of
solid waste in Pierce County in accordance with the rules and regulations
established by the Department of Natural Resources for the State of
Wisconsin and by the Board. The SWMB shall keep abreast of the latest
techniques, procedures and methods that may be developed in solid
waste management and shall make recommendations to the Board concerning
solid waste management.
(2)
Be responsible for the development of the plans and
policies, the provision for facilities and the overseeing of the management
of solid waste.
(3)
Be responsible for the service area which includes
the entire geographic area of the County in cooperation with the local
units of government.
(4)
Develop plans and policies to implement a comprehensive
solid waste management system.
(5)
Engage and compensate consultants or other persons
who can provide expertise or conduct services in solid waste management.
(6)
Develop a working agreement in conjunction with the
Personnel and Finance Committee whereby County personnel may provide
staff assistance to the SWMB in fulfilling its goals and work programs.
(7)
Establish operations and methods of waste management
as are deemed appropriate.
(8)
Enter into contractual arrangements with private firms
to operate aspects of the solid waste management system to assure
that the SWMB maintains maximum oversight control that is economically
feasible.
(9)
Engage in, sponsor or co-sponsor research and demonstration
projects and educational programs intended to improve the techniques
of solid waste management and to increase the extent of recycling
and reutilization of materials and resources included in solid waste.
(10)
Develop cooperative arrangements and agreements with
units of government and semipublic and private organizations to utilize
land, equipment, facilities and personnel in conducting a comprehensive
solid waste management program. Such agreements will respect the ordinances
of towns whose land, facilities and personnel are involved.
(11)
Exercise such powers and perform such other duties as may be necessary to properly establish, operate and oversee a solid waste management system which are not inconsistent with Chapter 7, Article V, Solid Waste Management Board, § 7-20 of this Code, the laws of the State of Wisconsin, the regulations of the Department of Natural Resources or ordinances and resolutions adopted by the Board.
B.
Other powers may be delegated to the SWMB by the Board
under the authority of § 59.70(2), Wis. Stats., as it deems
appropriate.
[Amended by Ord. No. 96-6]
The Veterans' Service Committee shall have jurisdiction
over all matters relating to veterans' affairs.
[Added 2-24-2004 by Ord. No. 03-28]
All special committees shall have the following
duties. They shall:
[Amended 4-22-2008 by Ord. No. 08-02]
The Aging and Disabilities Resource Center (ARDC)
Governing Board shall:
A.
Develop a mission statement for ADRC.
B.
Determine the appropriate structure, policies and
procedures.
C.
Oversee the ongoing operations of the ADRC, including
annual review of interagency agreements.
D.
Assure input from consumers, service providers, care
management organizations and local constituents in the policies, procedures
and goals of the resource center.
E.
Identify potential new sources of community resources
and funding to serve the target populations.
F.
Provide financial oversight, including development
of a budget and monitoring of expenditures.
G.
Ensure the terms of the contract are fulfilled.
H.
Provide recommendations on selecting the ADRC Manager.
I.
Recommend strategies for building local capacity to
serve the target populations to local elected officials, the regional
advisory committee and Department as appropriate.
The Emergency Medical Services Committee shall:
The Library Board shall have:
A.
Control of the expenditures of all moneys collected,
donated or appropriated for the Library Fund and of the purchase of
a site and the erection of the library, whenever authorized.
B.
Control and custody of all lands, buildings, money
or other property devised, bequeathed, given or granted to or otherwise
acquired or leased by the municipality for library purposes.
The Local Emergency Planning Committee shall
implement programs and undertake activities which are designed to
prepare the County to cope with emergencies involving the accidental
release of hazardous substances and which are consistent with but
in addition to the minimum requirements of § 166.20, Wis.
Stats., and 42 U.S.C. §§ 11000 to 11050.
[1]
Editor's Note: Former § 4-40, Long-Term Support
Planning Committee, was repealed 4-22-2008 by Ord. No. 08-02.
The Veterans Service Commission shall furnish
aid to needy veterans and their dependents as prescribed by Wisconsin
statutes.
[Amended by Ord. No. 94-14; 4-17-2001 by Ord. No. 00-15; 4-16-2002 by Ord. No.
02-01; 4-15-2003 by Ord. No. 03-03; 2-24-2004 by Ord. No. 03-28]
Conduct of committee business shall be as follows:
A.
Meetings.
(1)
Within 30 days after the organizational meeting, all
standing committees shall meet and elect officers. Minutes shall be
kept of all committee meetings. These minutes shall be filed with
the County Clerk and become part of the permanent record of the Board.
[Amended 5-24-2022 by Ord. No. 22-04]
(2)
All committee meetings shall be scheduled in advance
with the Department of Administration and the date and time entered
upon the calendar in the Department of Administration's office. Committees
shall submit all vouchers to the Department of Administration at least
three working days in advance of the Finance and Personnel Committee
meeting each month.
(3)
The committee chairperson or his or her designee shall
notice all meetings in accordance with Wisconsin open meeting laws.
Any committee contemplating closed session items shall request a written
opinion on the legality from the Corporation Counsel for Pierce County
before publication, the opinion then to be communicated to the chairperson
of the committee and the opinion attached to the agenda for that meeting.
(4)
When emergency meetings are called, the committee
chairperson or his or her designee will post notice on the bulletin
board in the Administration office, advise the legal newspaper and
inform WEVR radio station.
(5)
Bulletin of meetings.
(a)
A bulletin of all committee meetings shall be posted
in the Department of Administration's office.
(b)
The date of a meeting first posted on said bulletin
board supersedes any other date.
(c)
Before a department or official may call a meeting,
it or he shall first consult the bulletin board, and, if that date
is not taken, it or he may proceed to call the meeting, after posting
the date on said bulletin board.
(6)
Number of meetings.
(a)
The following committees will meet monthly, or as
needed: Finance and Personnel, Land Management, Law Enforcement, Revolving
Loan, Health, Human Services, Land Conservation, Fair, Building, Highway,
and Solid Waste. The Land Management Committee may regularly meet
more often in response to applications for hearing. Special meetings
would be at the call of the committee chairperson.
(b)
The following committees will meet quarterly, or as
needed: Information Services, Park, Industrial Development, Veterans
Service, Agriculture and Extension, Housing and Shooting Range. The
Park and Shooting Range Committee meetings shall take place on the
same day, consecutively. Special meetings would be at the call of
the committee chairperson.
[Amended 8-22-2006 by Ord. No. 06-11,
effective 1-1-2007; 3-27-2012 by Ord. No. 11-15]
(c)
The committees of the Board are not to exceed 60 meetings
and per diem set at the regular rate. This would take effect at the
reorganizational meeting in April of each year. Road schools attended
by members of the Highway Committee do not constitute meetings of
the Highway Committee for purposes of the sixty-meeting limit imposed
by this subsection.
(7)
Minutes.
(a)
As soon as practicable after the adjournment of meetings
of committees of the Board of Supervisors, the committee secretary
shall submit the minutes of the meeting to the County Clerk, who shall
forthwith post the minutes to the County's website. Committee minutes
will be taken up for approval at the subsequent meeting. Board of
Supervisor minutes shall be emailed to the County Board of Supervisors.
[Amended 5-24-2022 by Ord. No. 22-04]
(b)
Distribution when no objections made. If no members
of the Board notify the County Clerk within five days of receipt of
the minutes of an objection to the Board of Supervisor minutes, the
County Clerk shall then distribute the minutes.
[Amended 5-24-2022 by Ord. No. 22-04]
(c)
Objection by Board members. If a member of the Board
notifies the County Clerk within five days of receipt of the minutes
of an objection to the minutes, the person so objecting shall inform
the County Clerk of specific wording which he or she wishes to add
to the minutes and/or to delete from the minutes.
[Amended 5-24-2022 by Ord. No. 22-04]
(d)
Informing chairman and secretary of objection. Upon being informed of the specific wording which the objecting Board member wishes to add to the minutes and/or to delete from the minutes, as provided in Subsection A(7)(c), the County Clerk shall contact the chairman and secretary to determine whether or not they agree to the addition and/or deletion.
[Amended 5-24-2022 by Ord. No. 22-04]
(e)
Agreement with objection. If the chairman and secretary
agree to the addition to the minutes and/or the deletion from the
minutes, the County Clerk shall make the addition to the minutes and/or
the deletion from the minutes and shall then distribute the minutes.
(f)
Disagreement with objection. If the chairman and secretary
do not agree to the addition to the minutes and/or the deletion from
the minutes, the County Clerk shall not distribute the minutes until
after the adjournment of the next meeting of the committee, and then
only upon direction of the secretary.
(8)
Attendance
by Supervisors at committees to which they are not members. In order
to ensure compliance with Open Meetings Laws and protect against a
quorum of additional committees occurring, Supervisors who wish to
attend meetings that they are not members of shall notify the chair
of that committee not less than three business days in advance of
the meeting. The Committee Chair will work with staff to determine
whether a quorum of a separate committee or board will exist, requiring
the posting and distribution of an agenda for the second committee
or board. Supervisors who do not provide the requisite notice, and
for which their attendance creates a quorum of a separate committee
and require a meeting notice, shall forfeit their right to attend
the committee meeting.
[Amended 10-25-2022 by Ord. No. 22-07]
B.
Procedure to introduce and process legislation. County Board Supervisors or committees of the Board seeking to introduce resolutions or ordinances shall notify the Corporation Counsel of the need for legislation, and provide supporting documentation in order to allow the Corporation Counsel to draft, revise and approve of the proposed legislation consistent with § 13-4F. Such notification shall take place not later than 10 calendar days in advance of the meeting agenda items deadline, as established by Administration. Substantive legal questions shall be submitted to the Corporation Counsel as early as possible prior to this review. Corporation Counsel shall draft the proposed legislation and provide it to the meeting agenda custodian for placement on the agenda. Failure of the meeting agenda custodian to receive the legislation by the meeting agenda items deadline will require waiting until the next meeting cycle, however, an exception to a late submission of legislation may be made by the chairperson, Administrative Coordinator, or Corporation Counsel in exigent circumstances. Upon the Corporation Counsel providing the meeting agenda custodian with the proposed legislation, a completed request for action form setting forth the request, the background, and the purpose of the legislation, along with any supporting documentation shall be provided by the Supervisor or committee to the meeting agenda custodian by the meeting agenda materials deadline, as established by Administration. The Finance and Personnel Committee shall consider legislation consistent with § 4-21L. Thereafter, the meeting agenda custodian shall assign the proposed legislation a number, and the proposed legislation shall be considered by the County Board of Supervisors, consistent with this section, and §§ 4-43 and 4-44. Placement of legislation on a meeting agenda by the committee chair shall be consistent with this section, and § 4-45.
[Amended 3-25-2014 by Ord. No. 13-15]
C.
[1]Any committee submitting recommendations to the County
Board of Supervisors shall have the chairperson of said committee
review the background of the legislation and read those sections of
the official committee minutes that pertain to this legislation.
[1]
Editor's Note: Former Subsection C, Submission time limit
for legislation, was repealed 3-25-2014 by Ord. No. 13-15. This ordinance
also redesignated former Subsection D as Subsection C.
[Amended 4-16-2002 by Ord. No. 02-01; 7-23-2002 by Ord. No. 02-10]
Subjects coming before the Board initially may
be referred to appropriate committees by the Chairperson without motion
unless otherwise directed. All legislation introduced at any regular
or special meeting of the Board will automatically be construed as
a first reading without action until the next meeting of the Board,
unless the standing committee has indicated in writing that action
is required. Memorial resolutions, commendations or acknowledgments
are excluded from this rule and will be accepted at the time they
are read. Ordinances for rezoning shall require two readings even
if introduced at the organizational or annual meetings.
The order of business at regular meetings of
the County Board of Supervisors shall be as follows:
A.
Call to order.
B.
Call of the roll by the Clerk.
C.
Pledge of allegiance to the flag.
D.
Public comment. County Board will receive public comments
on any issue not on the agenda; discussion by Board members may take
place but no action will be taken on any item raised that is not on
the agenda for action. The duration of the comments will be subject
to limitation by the Chairperson.
[Amended 4-16-2002 by Ord. No. 02-01; 7-23-2002 by Ord. No. 02-10]
E.
Reports of committees.
F.
Presentation and consideration of resolutions and
ordinances. Public comments will be taken at each County Board meeting
on items on the agenda prior to the Board taking up the item. Members
of the public will also have an opportunity for one response or rebuttal
to other comments from members of the public. After public comments
are made, the Board shall take up the item and no additional public
comments will be taken, unless provided for by other rule. The number
of responses and the duration of comments are subject to limitation
by the Chairperson and the rights of the Chairperson to conduct the
meeting under Robert's Rules of Order. If a committee or County Board
holds a noticed public hearing, no further public comment will be
taken once the hearing record is closed.
[Amended 4-16-2002 by Ord. No. 02-01; 7-23-2002 by Ord. No. 02-10]
G.
Reading of petitions and communications. When reading
petitions and communications, the Clerk shall read the document in
its entirety.
H.
Appointments.
[Amended 4-16-2002 by Ord. No. 02-01]
I.
Adjournment.
[Amended 4-16-2002 by Ord. No. 02-01; 4-17-2012 by Ord. No. 12-01; 11-10-2020 by Ord. No. 20-03]
The rules of parliamentary practice comprised
in Robert's Rules of Order, Newly Revised, 12th Edition, 2020, shall
govern the proceedings of the Board in all cases to which they are
applicable and where they are consistent with the state laws and these
rules.
All questions presented to the Board shall be
determined by a majority of members present unless otherwise required
by state law or the Code. The Chairperson shall vote on all matters
except appeals from his decisions.
A member shall not speak more than twice on
any question and shall not exceed 15 minutes unless granted permission
by the Chairperson.
All resolutions or ordinances involving a transfer
or appropriation of funds shall be decided by roll call vote. The
vote shall be published in the proceedings of the Board. All roll
call votes shall rotate by district.
No Board member shall participate in the decision
of or vote upon any case in which the member is financially interested,
directly or indirectly. Disqualification of a member for interest
shall not decrease the number of votes required for acting upon any
matter. Such member shall not be counted in determining whether a
quorum is present for the transaction of business.
[Amended 4-17-2001 by Ord. No. 00-15; 3-26-2002 by Ord. No. 01-26; 4-16-2002 by Ord. No. 02-01; 2-24-2004 by Ord. No. 03-28; 9-27-2005 by Ord. No. 05-11; 11-10-2009 by Ord. No. 09-05[1]]
A.
All members of the Board, its standing committees,
and employees shall be compensated for mileage, meal and lodging allowances
in accordance with the following requirements:
(1)
The guidelines for mileage, meal and lodging allowances
that are established annually for state employees in accordance with
Chapter 418, Laws of 1977, State of Wisconsin, by the Secretary of
the Department of Employment Relations with the approval of the Joint
Committee on Employment Relations shall also apply to County Board
members or employees.
(2)
The mileage, meal and lodging allowances shall be
reimbursed at the state reimbursement rate.
(3)
It shall be the responsibility of the Administrative
Coordinator to bring to the attention of the County Board the changes
in the mileage, meal and lodging allowances as they are revised by
the state each year.
B.
All members of the Board and its standing committees
shall be compensated per diem in accordance with the following requirements;
(1)
Base salary of the County Board Chair is $300 per
month.
(2)
Per diems for all County Board of Supervisors and
citizen members of standing, special, or other (e.g., screening, hiring,
etc.) internal County committees shall be established at $40 per meeting.
If a committee meeting lasts over four hours, it shall be $10 per
hour for each hour thereafter. If a Supervisor attends two or more
meetings in a day, whether consecutive or nonconsecutive, each meeting
shall be paid at the regular meeting rate of $40 per meeting.
[Amended 6-26-2012 by Ord. No. 12-08]
(3)
Per diems for County Board meetings, whether regularly
scheduled or special, shall be $50 per meeting. Supervisors representing
the County attending out-of-County meetings shall be compensated at
the rate of $75 per day.
[Amended 6-26-2012 by Ord. No. 12-08]
(4)
Attendance at meetings and conferences shall require
prior authorization by the Board Chairperson or appropriate standing
committee chairperson. Each Supervisor, employee or official must
have receipts for all expenses.
(5)
Attendance at the Wisconsin Counties Association annual
convention shall be approved by the Finance Committee.
C.
Citizens who are appointed to special committees are
entitled to mileage.
[1]
Editor's Note: This ordinance also provided that it shall
become effective 4-20-2010.
[Added 4-17-2001 by Ord. No. 01-02]
A.
Designation. The County Board may provide for ad hoc
committees from time to time, as the need may arise, by resolution.
Said resolution shall identify the composition of the committee, compensation,
term length and duties.
B.
Composition. A resolution designating an ad hoc committee shall provide for composition of the committee. The members of the ad hoc committees shall be appointed pursuant to § 4-12 of the Pierce County Code.
[Amended 11-14-2006 by Ord. No. 06-16]
C.
Compensation. A resolution designating the ad hoc
committee shall provide for any per diem, mileage, or expense reimbursement
granted to committee members pursuant to County rules.
D.
Termination. Ad hoc committees shall terminate without
further action of the County Board when the purpose for which the
committee is created has been accomplished. The Committee Chair or
the County Board Chair will report to the County Clerk when the ad
hoc committee terminates.
