Town of Stanley, VA Article III Town Officers

§ 5-20 Concurrent office holding; designation of deputies and assistants.

A. The Town Council, or the Mayor with the approval of the Town Council, may designate one person to hold two or more appointive Town offices concurrently.

B. Any deputy or assistant to any Town officer who holds two or more offices concurrently shall be designated according to the office or offices in which he is to serve as such deputy or assistant. For example, should the Town Clerk at any time be also the Town Treasurer, his assistant should be designated as "Assistant Town Clerk-Treasurer" if he is in fact the assistant in both of those offices; otherwise, he should be designated as "Assistant Town Clerk" or as "Assistant Town Treasurer," according to the fact.

§ 5-21 Oaths.

A. The Mayor, the presiding officer of the Town Council or any committee thereof, the presiding officer of any board, commission or other body of the Town government, the Town Clerk, the Town Treasurer and each other officer, deputy or assistant officer of the Town to whom any sworn statement, whether oral or in writing, is required to be made or submitted by any person pursuant to any provision of this Code or other ordinance or resolution of the Town Council shall have authority to administer the oath so required, provided that nothing in this section shall be construed as purporting to authorize the administration of any oath which, by law, is required to be administered by a judicial officer, notary public or other officer authorized by statute to administer oaths, nor shall this section be construed as purporting to authorize the taking of any acknowledgment of any signature or seal for the purpose of recording elsewhere than in the office of the Town Clerk or some other office of this Town.

B. It shall be unlawful for any person to whom an oath has been administered pursuant to this section to knowingly make any false certificate, affidavit or statement, oral or written, concerning any matter whatsoever in violation of such oath.

§ 5-22 Property and property insurance inventories.

A. The Town Clerk shall maintain on file in his office an inventory of all real property owned by or leased to the Town. This inventory shall be maintained in current status and during January of each year shall be revised, as may be appropriate, to show changes in value due to depreciation or to repairs, renovations, etc. For each building or lot, such inventory shall also show:

(1) A brief description.

(2) A reference to the deed, devise, lease or other instrument whereby the Town acquired title to or the use thereof.

(3) The department, office or agency charged with custody.

(4) The purpose or use.

(5) The insurance of all types thereon, together with notes as to premiums payable and anniversary dates.

(6) For property owned by the Town and leased to other persons, copies of such leases and appropriate notes as to the revenues derived therefrom.

B. Nonexpendable personal property.

(1) Each Town officer having custody of items of nonexpendable personal property of value greater than $25 owned by or leased to the Town shall, during January of each year, prepare in duplicate an itemized inventory of such property, showing for each item:

(a) Its value and a brief description, together with identification, by serial number, where applicable.

(b) A reference to the instrument, if any, whereby title or use was acquired.

(c) The department, office or agency having custody.

(d) The insurance of all types, if any, together with notes as to premiums payable and anniversary dates.

(2) The original copy of each such inventory shall be filed in the office of the Town Clerk before February 1 of each year, and the duplicate copy shall be retained on file in the office of the person who prepared it.

§ 5-23 Mayor.

A. The Mayor shall be the official head of the Town government and chief executive officer of the Town. He shall be responsible for the enforcement within the Town of all applicable provisions of state law and the provisions of this Code and other ordinances and resolutions of the Town Council, and in case of any breach of the peace, tumult, riot or resistance of law or imminent danger thereof, or in case of any disaster wherein the lives or property of citizens are imperiled, he may call upon the Governor for aid as provided in § 44-78.1 of the Code of Virginia.

B. The Mayor shall have general supervisory authority over the Town officers and department and units of the Town government; and he shall have control of the police force for the purpose of enforcing peace and order and executing the laws of the state and the ordinances of the Town as provided in § 45 of the Town Charter.

C. The Mayor shall be responsible for the preparation of the annual Town budget and the timely submittal thereof to the Town Council and publication thereof; and he shall submit such other reports and recommendations to the Town Council from time to time as he may deem appropriate in the best interests of the Town and its inhabitants.

D. The Mayor shall exercise such other powers and perform such other duties as may be prescribed for his office by the Town Charter, state law, this Code and other ordinances, resolutions and orders of the Town Council.

§ 5-24 Town Manager.

The Town Manager shall be the chief administrative officer of the Town and shall have supervisory authority over all Town administrative officers and employees; and he shall have such additional duties as may be prescribed for his office by this Code and other ordinances, resolutions and orders of the Town Council.

§ 5-25 Town Clerk.

A. The Clerk of the Town Council shall be ex officio Town Clerk.

B. The Town Clerk shall be custodian of all Town records, maps, documents and other papers belonging to the Town for which no other custodian is designated, and he shall keep them secure against all hazards and make them available to those having an interest therein for inspection and use in his office during all regular business hours, provided that records of a confidential nature, such as income returns from merchants, shall be made available only to persons authorized by law to have access thereto.

C. The Town Clerk shall issue all licenses and permits granted by the Town Council and all other licenses and permits for which no other issuing officer is designated.

D. The office of the Town Clerk is the principal point of contact between the public and the Town government; and the Town Clerk shall render reasonable assistance to persons affected by the provisions of this Code or other ordinances or resolutions of the Town Council and to persons seeking to do business with the Town; and he shall exercise such other powers and perform such other duties as may from time to time be prescribed for his office by ordinance, resolution or order of the Town Council.

§ 5-26 Town Treasurer.

A. The Town Treasurer shall collect all the taxes, revenues and assessments which may be levied by the Town Council and all license fees, permit fees and other money belonging or due to the Town for which no other Town officer is designated as collector thereof.

B. All money received by the Town Treasurer on any special levy or assessment or for any special purpose shall be held by him on separate accounts and shall be applied only for the purposes designated therefor.

C. The Town Treasurer shall refuse payment of any Town warrant presented to him when the payer thereof is indebted to the Town or is delinquent in the payment of taxes or other fees, charges or obligations due the Town.

D. The Town Treasurer shall have such other powers and perform such other duties as may be provided for his office by the Town Charter, state law, this Code or other ordinance, resolution or order of the Town Council.

§ 5-27 Chief of Police.

The Chief of Police shall have the powers and perform the duties prescribed for his office by the Town Charter, state law, this Code and other ordinances, resolutions and orders of the Town Council.

§ 5-28 Town Attorney; Assistant Town Attorney.

A. The Town Attorney shall be a member in good standing of the bar of this county, who shall perform such professional services and receive such compensation as may be agreed upon by him and the Town Council at the time of his appointment, subject to the following: The Town Attorney shall be legal counsel for the Town Council and Town officers, boards and agencies and he shall render opinions to them upon request; he shall prepare contracts and other instruments to which the Town is a party or in which the Town has an interest; he shall attend, upon request of the Mayor or Councilmen issuing the call, all regular and special meetings of the Town Council; and he shall represent the Town in court with respect to any proceeding to which the Town is a party.

B. The Town Attorney, with the consent of the Town Council, may appoint an Assistant Town Attorney, who shall be a member in good standing of the bar of this county, who shall perform the duties of the Town Attorney when the Town Attorney is absent, disabled or otherwise unavailable.