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[ Ord. No. 7497 , § 1, 3-13-1986 [1] ] It shall be the duty of the Director of Finance: (1) To pay over all moneys, bonds or other obligations of the City on warrants or orders duly drawn, passed or ordered by the Council or Chief Administrative Officer and properly approved in accordance with this Code. (2) To keep in proper books a full and accurate amount of all money received and disbursed by the Director of Finance for the City, showing the date of receipts and disbursements, from whom received and to whom paid, and on what account received and disbursed. (3) To keep a separate account of and with each of the several funds to which the revenues of the City are required to be appropriated, charging the appropriations and crediting the amounts disburse...

[ Ord. No. 9971 , § 1, 12-16-2010 ]

[1] Editor's Note: Ordinance No. 10376, adopted 12-15-2016, revised and renumbered this article in its entirety. Previous amendments to this article included: Ord. No. 7497, 3-13-1986; Ord. No. 7962, 4-5-1990; Ord. No. 8668, 11-6-1997; Ord. No. 8767, 11-5-1998; and Ord. No. 8771, 11-19-1998.

[ Ord. No. 10376 , 12-15-2016 ] As used in this article, the following terms shall have the meanings ascribed to them:

BEST INTEREST Grants the City the discretion to take the most advantageous action on behalf of the City in the absence of law or regulation.

CHANGE ORDER A written alteration to modify or amend a purchase order or contract.

CONTRACT A legally enforceable written or oral agreement between two or more competent parties.

CONTRACTUAL SERVICES Includes all contractual obligations and services required under a contract, including professional services.

COOPERATING AGENCY Any department, agency, commission, bureau or other unit in the City government not under the direction and control of the City Council, or in any other governmental unit, whether school district, special authority, other municipality, county or otherwise which cooperates with the City.

COOPERATIVE PURCHASING PROGRAMS Formally organized programs that offer contracts that have been competitively bid on behalf of multiple entities and may result in discounted prices.

DIRECTOR OF PROCUREMENT The person holding the position as head of the Procurement Department and who serves as the procurement agent for the City.

PROCUREMENT Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, including description of requirements, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration. The combined functions of purchasing, inventory control, traffic and transportation, receiving, inspection, storekeeping, salvage and disposal operations.

PROCUREMENT CARD A procurement card is a type of commercial card that allows organizations to take advantage of the existing credit card infrastructure to make business-to-business (B2B) electronic payments for a variety of low dollar purchases under controlled restrictions.

PROFESSIONAL SERVICES Services rendered by members of a recognized profession or possessing a special skill.

PURCHASE ORDER The City's document used to authorize a purchase transaction with a vendor/contractor/consultant. It should contain salient provisions for construction, supplies and/or services ordered, applicable terms as to payments, discounts, date of performance and transportation, and other factors or conditions relating to the transaction. Acceptance of a purchase order by a vendor shall constitute a contract, except instances in which a purchase order is used only as an internal encumbrance document, then the salient terms of the contract document shall prevail.

REQUISITION An internal document by which a using agency sends details of supplies, services, professional services or materials required to the Procurement Department and pre-encumbers approved funding.

RESPONSIBLE BIDDER A vendor/business or individual who is fully able to meet all the requirements of the solicitation and subsequent contract and must possess the full capability, including financial and technical, to perform contractually as required.

RESPONSIVE BIDDER A vendor/business or individual who has submitted a bid or proposal that conforms in material aspects to the solicitation document and its requirements, including form and substance.

REVERSE AUCTION A fixed-duration bidding event hosted by a single buyer in which multiple suppliers compete for business through the posting of their selling prices, which are viewable by all submitting suppliers.