The name of the organization shall be the "Salisbury Council on Aging,"
hereinafter referred to as the "COA," as established on May 17, 1975, by the
Town Meeting vote of the Town of Salisbury, Massachusetts, pursuant to MGL
c. 40, § 8B.
The basic purposes of the COA are to:
A. Identify the total needs of the elderly population of
the community.
B. Educate the community and enlist support and participation
of all citizens in meeting the needs of the elderly in Salisbury.
C. Design, advocate and/or implement services to fill these
needs, or to coordinate existing services, and to cooperate with the Massachusetts
Executive Office of Elder Affairs, and the Elder Services of Merrimack Valley,
and to be cognizant of state and federal legislation and programs regarding
elders.
The principle office of the COA shall be located at the William F. Hilton
Senior Center, 43 Lafayette Road, Salisbury, MA 01952. All mail shall be delivered
to this address, unless the Executive Director or the officers of the COA
Board of Directors specify another address.
All voting rights shall be vested in the members, and each individual
member shall be entitled to one vote with respect to any questions or matter
which may come before a meeting of the members of the COA Board. Votes shall
be cast only by members in attendance.
Amendments or alterations of these bylaws may be considered at either
a regular or special meeting of the COA Board called for such purpose. In
either case, notification of the meeting and its purpose shall be given at
least 14 days prior to assembly. Accompanying this notification shall be a
summary of the proposed action, the full text of the proposed amendment or
alteration, and a statement of the purpose of the proposed change(s). The
proposed amendment or alteration of the bylaws must be approved by 2/3 of
the members of the COA present and voting.
COA Board members shall serve on one or more committees, including,
but not necessarily limited to, the following:
A. Membership Committee. Committee members shall recruit
and nominate new COA Board members to serve the Salisbury Council on Aging.
Other duties include:
(1) Recruit, in conjunction with the Council, new Board members.
(2) Nominate COA Board members to the Salisbury Board of
Selectmen.
(3) Oversee the nomination of Board members and officers.
(4) Maintain a roster of potential new members (Council on
Aging candidate forms).
(5) Maintain a minimum of three members on the Committee.
(6) Arrange and provide orientation to new Board members. Orientation
shall include:
(b) Dissemination of the Massachusetts Conflict of Interest
Law and the Massachusetts Open Meeting Law.
(c) COA policies and procedures.
(d) Review Robert's Rules of Order.
(e) Salisbury's and Elder Affairs' annual reports.
(f) Budgets (including past, current and proposed), current
grant sources, etc.
(7) Reaffirm the need and value of volunteers at the senior
center, including the activities and services provided by volunteers that
would be otherwise unavailable.
B. Personnel Committee. The Personnel Committee sees that
staff are recruited, selected and supported according to legal requirements
and in such a way as to allow them to do their best work. There will be a
minimum of three members on the Committee. Activities of the Committee are
to:
(1) Be cognizant of local municipal personnel policies and procedures as provided for in §
A700-9A.
(2) Develop, for Board review and approval, job descriptions
for all staff and volunteer positions.
(3) Participate in recruiting, selecting, and recommending
to the Board all staff positions.
(4) Conduct an annual performance review of the Executive
Director.
(5) Oversee the annual performance review of the staff conducted
by the Executive Director.
(6) Recommend salary and/or wage adjustments to the Town
Manager.
(7) Provide for staff development and continuing education.
(8) Review comparable agency staff salary schedules and fringe
benefits as part of the budget process and prepare reclassification documents,
if required.
(9) Meet regularly with the Executive Director and report
to the Board on personnel matters which might arise.
C. Nominating Committee. The Nominating Committee shall
select a slate of officers and present said slate to the Board at the May
meeting to be voted on at the June annual meeting. Note: Nominations from
the floor will be accepted at the May meeting. If there is a contested position
for an office, secret ballots for that position will be used.
D. Other committees. In addition to the Membership and Personnel
Committees, the Board shall have the following standing or ad hoc committees
as needed: volunteer, publicity, activities, sunshine, transportation, building,
outreach, newsletter, long-range planning, finance/fund-raising, executive,
programs, technology, legislative (advocacy), public relations or others.
Each committee shall have a written statement of purpose and functions.
The Board may set up a nonvoting affiliate membership or advisory committee
from local groups or organizations whose activities relate to the COA. Presiding
officers or chairs of recognized senior citizens groups within the Town shall
be eligible to participate as affiliate members/advisory committee members.
Such members shall be selected upon approval of a majority of COA Board members.
A copy of all records, agendas, minutes, Treasurer's report, etc., will
be maintained in hard copy as well as electronically backed up and saved in
a secure place by the Secretary, plus an additional copy is to be maintained
at the William F. Hilton Senior Center.
The effective date of these bylaws shall be the date of that meeting
at which the bylaws shall have been approved by an affirmative vote of not
less than 2/3 of the members present. The date on which this approval is voted
is August 19, 2003.