[HISTORY: Adopted by the City Council of the City of Somers Point 5-25-2006 by Ord. No. 13-2006. Amendments noted where applicable.]
The City Council of the City of Somers Point hereafter "City") hereby reestablishes the committee which shall hereafter be known as the "Somers Point Arts Commission" (hereafter "Arts Commission").
The existence of the Arts Commission shall be perpetual, subject only to City Council's right and power to rescind or amend its existence and terms of existence.
The mission of the Arts Commission shall be to provide, promote and cultivate the Arts in Somers Point through support and coordination of community resources.
The Arts Commission shall have such additional primary and lesser functions, purposes and goals as the Arts Commission may from time to time submit to City Council, subject to City Council's selection and approval, and/or as may from time to time be determined by City Council by way of amendment to this chapter or by resolution.
In regard to its mission and such primary and lesser functions, purposes and goals as it may be authorized, the Arts Commission shall:
Discuss, investigate, study and give written advice and recommendations to City Council as determined by the Arts Commission, and/or as may be requested by City Council, on matters as fall within the Arts Commission's mission and its other authorized primary and lesser functions, purpose and goals;
Market and promote the City's cultural and performing arts as may be authorized by City Council;
Recommend, in writing, to City Council the manner in which and the means by which the Arts Commission can best achieve its mission and such primary and lesser functions, purposes and goals as it may be authorized.
The Arts Commission shall consist of 10 members appointed by City Council, and all members shall have a term of office of one calendar year or such lesser period of time as may be caused by the date of appointment, with all terms expiring at 11:59 p.m. on December 31 of each calendar year.
[Amended 5-24-2007 by Ord. No. 9-2007]
The members of the Arts Commission shall be residents or taxpayers of the City, or his/her designee, so long as approved by City Council.
All members of the Arts Commission shall have full voting privileges.
The appointment of members of the Arts Commission shall be made by City Council by resolution as soon as practicable after the establishment of the Arts Commission by this chapter, in this calendar year of its establishment, and in succeeding years at the Annual City Council Reorganization Meeting, or any subsequent regular meeting of City Council in January of each calendar year.
No appointment of any member of the Arts Commission in any calendar year may be rescinded or terminated by City Council except for good cause.
Any vacancy created by any resignation of any member of the Arts Commission during any calendar year may be filled by appointment by City Council by resolution for the remainder of that member's term of office.
The members of the Arts Commission shall meet within 30 days of their appointment.
At the first meeting in each calendar year the Arts Commission shall:
Elect a chairperson, vice-chairperson and a secretary;
Establish a schedule of meeting dates for the remainder of the calendar year;
Establish a list of primary and lesser goals and a mission statement for the calendar year;
Establish a schedule of performance due dates for reports of any investigation or study to be undertaken by the Arts Commission during the calendar year.
All meetings shall have accurate and sufficient written minutes which shall be promptly prepared, approved and forwarded to City Council. A member shall be elected by the Arts Commission each calendar year to perform the duties of minute-taking and preparation and such other clerical tasks as may be necessary or desired, and that member shall be the Secretary.
The product and minutes of the first meeting of the Arts Commission in each calendar year shall promptly be forwarded to City Council, and all products and minutes of every meeting thereafter shall be promptly prepared and approved by the Arts Commission and then forwarded to City Council.
The Arts Commission may organize its activities, investigations, studies and reports by committee, but no committee action or recommendation shall have status as an action or report by the Arts Commission unless adopted by a majority vote of the Arts Commission at a meeting on reasonable advance notice to the membership of the Arts Commission.
Any and all investigations, studies, calls for action, reports or recommendations for action adopted by a majority vote of the Arts Commission shall be promptly forwarded to City Council and they shall not be published or disseminated in any way whatsoever until that is accomplished and until and unless reviewed, accepted and approved by City Council by resolution. Any Arts Commission member violating this section, or § 2-18 or 2-19, may have his/her appointment rescinded and terminated for cause by City Council.
No implementation of any call for action or any report and recommendation by the Arts Commission to City Council shall take place or have any status as action by the City or a report of the City or a policy of the City, unless and until accepted and approved by City Council by resolution, and City Council in its discretion may decline to act, accept or approve, or may act upon, accept or approve, any portion or the whole, as it desires and determines.
The Arts Commission, being an Advisory Commission of City Council and being subordinate to City Council and subject to the oversight of City Council, shall conduct its activities and meetings in accord with all applicable state law, which shall include, but may not be limited to, the Open Public Meetings Act and the Open Public Records Act.
Editor's Note: See N.J.S.A. 10:4-6 et seq., and N.J.S.A. 47:1A-1 et seq., respectively.
The Arts Commission's meetings and deliberations shall proceed in accord with the latest version of Robert's Rules of Order.
Resolution 145-2004 is hereby rescinded and abolished, and any appointment of members to the old committee established thereby, and the terms of office of said members, are likewise rescinded and abolished. Nothing herein shall prevent or preclude the members or any member of the old committee from being appointed as a member or members of the new Arts Commission, as City Council shall determine in its discretion.