[HISTORY: Adopted by the Board of Supervisors of the Township of Palmer 6-24-2014 by Ord. No. 2014-430. Amendments noted where applicable.]
A Palmer Township standing committee to be known as the "Palmer Township Parks and Recreation Advisory Board" is hereby established.
The Palmer Township Parks and Recreation Advisory Board shall consist of seven members appointed by the Board of Supervisors of Palmer Township. The members shall each serve for a term of five years, except that the terms of the members first appointed shall be staggered so that two vacancies shall occur on December 31 in each of the next two successive years and three vacancies shall occur on December 31 in the third year successive of such appointment. The Palmer Township Parks and Recreation Advisory Board Chair shall promptly notify the Board of Supervisors concerning any vacancy on the Board.
A member of the Palmer Township Parks and Recreation Advisory Board must attend all meetings. The absence of a member for 20% of all meetings may be deemed nonfeasance in office, and such member may be considered inactive and just cause for removal by a majority vote of the Board of Supervisors taken after the member has received 15 days' advance notice of the intent to take such a vote. Said removal shall be in compliance with the requirements of applicable laws and regulations.
The purpose and duties of the Palmer Township Parks and Recreation Advisory Board are to advise and make recommendations to the Director of the Department of Parks and Recreation in the planning, regulation of, and maintenance of parks, recreation facilities, and recreational programs based upon such written goals and objectives established by the Palmer Township Board of Supervisors. The Advisory Board shall also provide advice and recommendations to the Director of the Department of Parks and Recreation on all park and recreation capital planning/budgetary items, as well as oversight of the planning process for all updates to the Palmer Township Parks and Recreation Plan.
The Board shall elect its own Chair and Vice Chair and shall create and fill such other offices from its membership as it may determine. Officers shall serve annual terms and may succeed themselves.
Annual meeting. An annual organization meeting shall be held on the third Tuesday in January.
Nominations. At the annual organization meeting, members shall make nominations, and the election of officers specified in § 27-5 shall follow immediately thereafter.
Term. A candidate receiving a majority vote of the entire membership of the committee shall be declared elected and shall serve for one year until his or her successor shall take office.
Vacancies. Vacancies in office shall be filled immediately by regular election procedure.
Meetings shall be held monthly on a regularly scheduled day and time agreed to by a majority vote of the Board at the Board's annual reorganization meeting, subject to approval by the Board of Supervisors. All meetings will be held at the Charles Chrin Community Center located at 4100 Green Pond Road in Palmer Township, Northampton County, Pennsylvania. In the event of a conflict with holidays or other scheduled events, a majority of the Board may change the date and/or location of its meeting, and any such change shall be publicly advertised in a newspaper of general circulation. A schedule of meeting dates for any year shall be published in a newspaper of general circulation in January of said year.
Public meetings. All meetings shall be open to the general public.
Conduct of meetings. Unless otherwise specified, Robert's Rules of Order, Latest Edition, shall govern the proceedings at meetings of the Advisory Board.
Any member of the Palmer Township Parks and Recreation Advisory Board, once qualified and appointed, may be removed from the Board by majority vote of the Board of Supervisors. The vote of the Board of Supervisors may be taken after the member has received 15 days' advance notice of the intent to take such a vote. Any appointment to fill a vacancy created by removal shall be only for the unexpired term.
All members, in order to discharge their official duties, shall be required to vote on all matters brought before the Palmer Township Parks and Recreation Advisory Board unless such vote would result in a conflict of interest. In such a case, said member shall abstain from voting and, prior to the vote being taken, publicly announce and disclose the nature of his or her interest as a public record in a written statement filed with the person responsible for recording the minutes of the meeting at which the vote is taken; provided that whenever the Board would be unable to take any action on a matter before it because the number of members of the Board required to abstain from voting under this section makes the majority or other legally required vote of approval unattainable, then such member shall be required to vote if disclosures are made as otherwise provided.
This ordinance does hereby repeal and supersede prior ordinances and resolutions which are inconsistent with the provisions of this ordinance.