[Amended 12-27-1973 by Ord. No. 73:8; 6-2-1976 by Ord. No. 76:6; 8-26-2000 by Ord. No. 2002-14]
There shall be the following departments, offices and agencies:
[Added 9-12-2011 by Ord. No. 2011-20; amended 12-12-2011 by Ord. No.
2011-27; 12-10-2012 by Ord. No. 2012-12; 5-13-2013 by Ord. No.
2013-5; 12-15-2014 by Ord. No. 2014-10; 4-25-2016 by Ord. No. 2016-8; 12-18-2017 by Ord. No. 2017-12]
The attached revised organizational chart for the departments
listed for Berlin Township.[1]
[1]
Editor's Note: The organizational chart is on file in the
office of the Township Clerk.
A.
Office
of the Clerk.
(1)
The Municipal Clerk shall serve as the Clerk of the Council and shall
maintain the records and minutes of the governing body, shall perform
the functions required by law of municipal clerks generally, shall
perform as Registrar of Vital Statistics and shall perform improvement
searches. He shall also perform other duties as may be prescribed
by Council, such as:
(2)
The office of Deputy Municipal Clerk is hereby created. The Deputy
Municipal Clerk shall perform upon the direction of the Clerk and
may act as Secretary to the Municipal Utilities Authority, Zoning
Board and Planning Board, under the direction of the Clerk.
[Amended 6-2-1976 by Ord. No. 76:6]
B.
Office
of the Chief Financial Officer. The Chief Financial Officer of the
municipality, shall be the custodian of all municipal funds, shall
keep and maintain books and records of all financial transactions,
shall make a monthly report to the Mayor and Council of all receipts,
expenditures, commitments and unencumbered appropriations balances,
shall assist in the preparation of the annual budget, shall perform
continuous cash flow analysis and shall be responsible for the investment
of idle funds.
[Amended 12-27-1973 by Ord. No. 73:8; 8-26-2000 by Ord. No. 2002-14]
C.
Office
of the Tax Collector.
(1)
The Tax Collector shall perform all duties as specified in N.J.S.A.
40:69A-131, as well as all general statutory duties. The Tax Collector
shall also be the Tax Search Clerk.
(2)
The office of Deputy Tax Collector is hereby created. The Deputy
Tax Collector shall perform under the direction of the Tax Collector.
[Amended 6-2-1976 by Ord. No. 76:6]
D.
Office
of the Assessor. The Assessor shall perform all statutory duties as
specified in N.J.S.A. 54:4-12 and 54:4-23.
E.
Office
of the Municipal Court.[2]
[Amended 6-2-1976 by Ord. No. 76:6]
(2)
The name of said Municipal Court so established shall be the "Municipal
Court of the Township of Berlin."
(3)
The Judge appointed to said Court shall have the qualifications required
by statute.
(4)
The Court shall have such jurisdiction as shall be provided by the
statutes of the State of New Jersey.
(5)
Costs and fees collected in said Court shall be delivered by the
said Court to the Township Treasurer, and fines, penalties and civil
costs shall be disposed of according to law.
(6)
Municipal Court Clerk. There shall be a Clerk of the Municipal Court,
who shall be appointed by the Mayor and Council to serve for a term
of one year from the date of appointment and until a successor is
appointed and qualified. The Clerk of the Municipal Court shall receive
an annual salary as shall be fixed and determined by the annual Salary
Ordinance,[4] the said salary to be paid in the same manner as the salary
of other municipal officers are paid and which shall be in lieu of
all fees, costs and any other allowances whatsoever.
[4]
Editor's Note: The Salary Ordinance is on file in the office
of the Township Clerk.
(7)
Deputy Court Clerk-Violations Clerk. The Municipal Court Clerk shall
have a Deputy Court Clerk-Violations Clerk, who shall be appointed
by the Mayor and Council and shall perform such duties as may be required
of him by statute, the New Jersey Court Rules or the direction of
the Municipal Judge. The Deputy Court Clerk-Violations Clerk shall
receive an annual salary, which shall be paid in the same manner as
the salaries of other municipal officers are paid and shall be in
lieu of all fees, costs and any other allowances whatsoever.
(8)
Municipal Prosecutor. The Mayor and Council may designate any licensed
member of the Bar of the State of New Jersey as Municipal Prosecutor,
whose duties shall be to appear before the Municipal Court in all
cases, where requested, and to present to and prosecute said cases
before the Court, and to assist the general public and the Police
Department in the preparation of complaints, when requested by the
Chief of Police or such person acting on his behalf. The Mayor and
Council may from time to time provide for the compensation of the
Municipal Prosecutor.
(9)
Public
Defender.
[Added 4-25-1994 by Ord. No. 1994-9; amended 11-10-1997 by Ord. No. 1997-28; 2-23-1998 by Ord. No. 98:1]
(a)
Fee
for representation. All persons seeking and applying for representation
by the Berlin Township Municipal Public Defender shall be required
to pay an application fee to the Berlin Township Municipal Court in
an amount not to exceed $200.
(b)
Waiver
of fee. In the discretion of the Municipal Court Judge, and upon good
cause shown by an applicant for a Public Defender, said fee may be
waived upon a finding that the fee would be an unreasonable burden
on the applicant seeking this representation.
(10)
Seal. The Municipal Court shall have a seal which shall bear the
impress of the name of the Court.
(11)
Location of Court. The Municipal
Court shall be held in the Berlin Firehouse, Berlin, New Jersey, or
any other place as determined by resolution by the Mayor and Council.
A.
Police
Department. The Police Department, under the direction of the Chief
of Police, shall be organized in such a manner and with such an assignment
of personnel as the Chief shall order and shall consist of such personnel
as may be authorized by the governing body. It shall be the function
of the Police Department to enforce all laws and ordinances in the
interest of preserving public peace and protection of life and property.
B.
Emergency
Management. There shall be a Director of Emergency Management-Disaster
Control. He shall be responsible for and shall have the authority
to enforce the planning, activating, coordinating and conduct of emergency
operations within the municipality.
C.
Fire
prevention. The enforcement of the fire prevention regulations of
the Township of Berlin shall be as previously established by local
ordinance and general statutory references.
[Amended 6-2-1976 by Ord. No. 76:6]
D.
Director
of Public Safety.
[Added 11-14-1983 by Ord. No. 19-1983]
(1)
The Township of Berlin Police Department shall come under the jurisdiction
of the Director of the Department of Public Safety, which position
is hereby created.
(2)
The position of Director of Public Safety shall be held by the Mayor,
or any Member of Council so designated. The Director of Public Safety
shall serve without salary compensation.
(3)
The Director of Public Safety shall, with the approval and consent
of the Mayor and Township Council, appoint such other auxiliary policemen,
auxiliary police matrons, police surgeons and crossing guards as he
or they may deem necessary. They shall be a part of the Police Department
established herein and subject to all the laws, rules and regulations
governing the same. Said appointment shall be at the discretion of
the Mayor and Township Council but in no event shall exceed one year.
The personnel referred to in this subsection shall be compensated
at such hourly rate as designated in the Salary Ordinance of the Township.[1] Said personnel shall serve for the appointed term only
and at the compensation, if any, established by ordinance or as modified
or changed by resolution of the Mayor and Township Council.
[1]
Editor's Note: The Salary Ordinance is on file in the office
of the Township Clerk.
(4)
The Director of Public Safety shall with the approval and consent
of the Mayor and Township Council, appoint such civilian members of
the Police Department to serve in the Services Division as he or they
may deem necessary. Said members are to provide dispatching services,
clerical duties and logistics and support for said Police Department.
The personnel referred to in this subsection shall receive such salary
and compensation as negotiated in the Civil Employment Contract and
as designated in the Salary Ordinance of the Township. In addition,
said personnel shall receive a uniform and equipment allowance in
an amount set by the Mayor and Township Council and as fixed annually
in the Township budget or as negotiated in any Civilian Employment
Contract.
(5)
In the event of any disciplinary proceedings against any member of
the Police Department of the Township of Berlin, the Director of Public
Safety and Township Council shall be designated as the sole hearing
officer and person in charge of all such proceedings. The decision
of the Director of the Department of Public Safety shall be final
and binding. The right of appeal shall be to the Camden County Court
pursuant to the New Jersey statutes.
(6)
In the event of any disciplinary proceedings against the Chief of
Police of the Township of Berlin, the Director of Public Safety and
Township Council shall be designated as the hearing officer and in
charge of all such proceedings. The decision of the Director of Public
Safety and Township Council shall be final and binding. The right
of appeal shall be to the Camden County Court pursuant to the New
Jersey statutes.
A.
Department
of Public Works. The Department of Public Works shall be responsible
for streets, roads and sanitation.
B.
Municipal
Utilities Authority. The duties of the Municipal Utilities Authority
shall be as previously established by ordinance and pursuant to the
provisions of N.J.S.A. 40:14B-4.[1]
[1]
Editor's Note: The Municipal Utilities Authority, established
10-4-1965 by ordinance, was dissolved 2-4-1976 by Ord. No. 76:2.
C.
Deputy
Director of Public Works.
[Added 7-10-2000 by Ord. No. 2000-12]
(1)
There shall be created within the position of Deputy Director of
Public Works.
(2)
The duties and responsibilities of the Deputy Director shall include,
but are not limited to, assisting the Director in all phases of operation
of the Berlin Township Department of Public Works and Sewer Operations,
supervising and assisting employees of the Department to complete
work assignments, attendance at meetings as instructed by the Director,
and assumption of the duties of the Director as necessary in the absence
of the Director.
(3)
The Deputy Director shall carry a Township beeper and/or a cell phone
and shall be on call 24 hours per day, seven days per week, to answers
calls as needed.
(4)
The Deputy Director shall obtain a C-2 sewer collection operator's
license, as well as a CPWM license, through the State of New Jersey
in a timely manner.
(5)
The Deputy Director shall be subject to and abide by the terms of
the Public Works Contract negotiated by and for the management personnel
of the department.
[Amended 8-26-2000 by Ord. No. 2002-14]
A.
A.
Municipal
Attorney. The Municipal Attorney shall be the chief legal officer
of the municipality. He shall act as solicitor of record in Court
proceedings, advise on all matters relating to the municipal government
and supervise the preparation of contracts, deeds, documents and all
ordinances and resolutions. He shall receive compensation based upon
reasonable fees and charges, and upon approval of the governing body.
He shall generally act as the lawyer for the municipality in all matters
relating to legal affairs.
B.
Municipal
Engineer. The Municipal Engineer shall have full charge of matters
pertaining to the business of civil or hydraulic engineering in relation
to any public improvement or other public work. He shall be a licensed
professional engineer in the State of New Jersey. He shall perform
all engineering assignments and services as required by the Mayor
and Council. He shall be paid fees commensurate with his services.
C.
Auditor.
The Auditor shall be a registered municipal accountant and shall make
an annual audit of the books, accounts and financial transactions
of the Township in accordance with the provisions of the Local Fiscal
Affairs Law.[1] He shall perform such other services as may be requested
by the Mayor or governing body. He shall receive compensation based
upon reasonable fees and charges, upon approval of the governing body.
[1]
Editor's Note: See N.J.S.A. 40A:5-1 et seq.
[Added 5-12-1986 by Ord. No. 15-1986]
There is hereby created the position of Property Maintenance
Inspector to perform all duties associated with overseeing and enforcing
the various ordinances and codes in effect within the Township on
property use and maintenance.
[Added 6-2-1976 by Ord. No. 76:6]
A.
The herein-mentioned officials of the Township shall submit to the
Township Clerk narrative reports, in writing, of the operations of
their offices for the preceding month. These reports are due no later
than five days following the end of the month. The Township Clerk
will make such reports part of the official business to be reviewed
at the first Township meeting following receipt of the reports.
B.
Reports shall be required from the following:
(1)
Collector of Taxes.
(2)
Tax Assessor.
(3)
Treasurer.
(4)
Building Inspector.
(5)
Clerk of the Municipal Court.
(6)
Director of Public Assistance.
(7)
Chairman of the Zoning Board of Adjustment.
(8)
Chairman of the Planning Board.
(9)
Board of Health.
(10)
Superintendent of the Department of Public Works.
(11)
Senior Citizen Coordinator.
(12)
Plumbing Inspector.
(13)
Chief of Police.
(14)
Fire Marshal.
