All government records shall be filed, kept and preserved pursuant
to the provisions of N.J.S.A. 47:3-15 et seq. (Destruction of Public
Records Law). All government records shall be and remain the sole
property of the Borough. Each department head shall be responsible
for enforcing the requirements of this section in his or her department.
[Amended 7-7-2010 by Ord. No. 2010-08; 11-17-2023 by Ord. No. 2023-26]
The following shall be charged for the copying and reproduction
of public records. Copies of public records shall be made available
upon payment of the following fees, which shall be based upon the
total number of pages, or parts thereof, to be purchased, without
regard to the number of records being copied:
A. Letter size (8 1/2 inches by 11 inches) : $0.05 per page.
B. Legal size (11 inches by 14 inches) : $0.07 per page.
C. If the actual cost to produce paper copies exceeds the above rates,
the Borough may charge the actual cost of duplication.
D. The Borough shall provide electronic records free of charge (i.e.,
records sent via email and fax).
Whenever the nature, format, manner of collation or volume of
a government record(s) embodied in the form of printed matter to be
inspected, examined or copied pursuant to this section is such that
the record cannot be reproduced by ordinary document-copying equipment
in ordinary business size and requires outsourcing for reproduction
or copying, the actual cost charged for such outsourcing shall be
the charge paid for said outsourcing and shall be paid by the individual
or entity making the request for such public record. The first sentence
of this section shall be contained on the Open Public Records Act
request form currently used in the Borough of Longport and shall be
preprinted on the same, and said form as amended by this chapter is
specifically adopted as the official Open Public Records Act request
form of the Borough of Longport.
Any request for public records shall be responded to in seven
business days by either providing the public document(s) requested
or by providing the requestor with an interim report indicating the
estimated time that will be required to provide the records if the
same cannot be produced within seven business days from said request.
For the purpose of this chapter, the term "public records" includes
those records determined to be public in accordance with the Open
Public Records Act and subject to all exclusions and deletions as set forth
therein.
The Custodian of Records shall prominently post in public view
in a part or parts of the Clerk's office that is open to or frequented
by the public a statement that sets forth in clear, concise and specific
terms the right to appeal denial of, or failure to provide, access
to a government record by any person for inspection, examination,
or copying or for purchase of copies thereof and the procedure by
which an appeal may be filed.