Notwithstanding the provisions of N.J.S.A. 40A:5-16.1, the Borough
may, by resolution, provide for and authorize payment of advances
to officers and employees of the local unit toward their expenses
for authorized official travel and expenses incident thereto. Any
such resolution shall provide for the verification and adjustment
of such expenses and advances and the repayment of any excess advanced
by means of a detailed bill of items or demand and the certifications
or affidavit required by N.J.S.A. 40A:5-16, which shall be submitted
within 10 days after the completion of the travel for which an advance
was made.
Notwithstanding the provisions of N.J.S.A. 40A:5-16.2, the Borough
may, by resolution, provide for and authorize payment of an advance
to any nonprofit organization or agency with which the Borough has
entered into a service contract for the purpose of meeting service
program startup costs; provided, however, that:
A. The
source of the funds to be advanced is a federal grant allowing the
local unit to receive funds in advance of disbursement and requiring
that any interest earned on said funds be returned to the federal
government;
B. The
governing body has determined, by resolution, that the advance is
necessary in order to prevent undue hardship to said contractor in
achieving the objectives of the federal grant;
C. The
amount of the advance to any given contractor does not exceed an amount
equal to the total amount of the contract divided by the number of
months in the term of the contract, and provided further that the
total disbursements of the Borough to the contractor, including the
amount of the advance outstanding, shall not, at any time, exceed
the total cash receipt of the local unit under the federal grant up
to that time; and
D. The
resolution authorizing the advance includes a schedule for the depletion
of the advance, in accordance with sound accounting practice, indicating
that the advance will be entirely depleted by the termination date
of the contract.
The governing body shall approve or disapprove all claims.
Payment of claim shall be made by checks drawn on the municipality
signed by the Mayor and countersigned by the Chief Financial Officer
or, in their absence, the Council President and/or Municipal Clerk.
The Chief Financial Officer shall keep general books of account
for the municipality and shall maintain the same.
The Chief Financial Officer shall have the authority to process
without further action on the part of the governing body the cancellation
of any property tax refund or delinquency of less than $10.
All claims approved for payment shall be recorded in the minutes
of the governing body, and such approval shall be opened to the public.
Prior to the presentation to the governing body of a claims list,
the Chief Financial Officer shall certify that there are funds available
for said payment and that there is legal authority for the payments
evidenced by action of a purchasing department or agent or officer
in respect to the goods or services ordered and the incurring of the
expense therefor.
The Borough shall pay salaries, wages or other compensation
for services in the same manner as for checks drawn upon the municipality
and signed for that purpose.
Whenever an official ceases to hold office in the Borough or,
in the case of an employee who ceases employment, on the day of the
expiration of the term of office or employment, as the case may be,
the officer or employee shall forthwith deliver to the Chief Financial
Officer all Borough property, including but not limited to code books,
pagers, keys and computers.
Certain petty cash funds in an amount not to exceed $100 may
be established by the Borough after approval by the Director of the
Department of Community Affairs.
The governing body may, by resolution, provide for and authorize
payment of advances to officers or employees toward their expenses
for authorized travel and expenses incidental thereto. Any such resolution
shall provide for verification and adjustment of such expenses and
advances and the repayment of any excess amount by receipt of a detailed
bill and supporting certification, the same to be submitted within
10 days of completion of said expenses.