[Adopted 4-27-2010 by L.L. No. 21-2010 (Ch. 127, Art. I,
of the 1985 Code)]
As used in this article, the following terms shall have the
meanings indicated:
ADVISORY BODY
Any commission, committee, task force, panel or other entity
created by the County of Suffolk through enactment of a resolution
or by executive order which is authorized and empowered to act in
an advisory capacity and/or to make advisory recommendations to the
County Executive, the Suffolk County Legislature or any other department,
agency or officer of Suffolk County government.
[Amended 4-20-2021 by L.L. No. 14-2021; 10-5-2021 by L.L. No. 26-2021]
A. Advisory bodies shall hold all meetings in a manner which is open
and readily available to the public. Advisory bodies shall comply
with the following public notice requirements for meetings. Notices
must be published by the advisory body at least 72 hours prior to
a meeting and include the date, time, physical location for in-person
attendance and format of the meeting with information on how members
of the public can view and access the meeting contemporaneously with
its occurrence as well as an agenda of business for the meeting. Advisory
bodies utilizing videoconferencing or teleconferencing for the purposes
of their meetings shall not be required to notice the locations from
which individual members participate.
B. When videoconferencing or teleconferencing is utilized for an advisory
body meeting, members of the public shall be permitted to attend in
the same format that members participate.
C. Minutes shall be prepared in accordance with the requirements set
forth in § 106 of the New York Public Officers Law.
D. Advisory bodies may conduct executive sessions for the purposes set
forth in § 105 of the New York Public Officers Law.
E. Advisory bodies which use videoconferencing or teleconferencing to
conduct business shall utilize the videoconferencing or teleconferencing
platform and account information provided by the County. Advisory
bodies shall confer with the department or office which provides support
to the body prior to conducting a meeting through the use of videoconferencing
or teleconferencing. The supporting department or office shall, when
possible, provide the advisory body with the videoconferencing or
teleconferencing platform and account information necessary to conduct
the meeting. If the supporting department does not have videoconferencing
or teleconferencing capabilities, it shall request that the County
Legislature provide the videoconferencing or teleconferencing platform
and account information for use by the advisory body. Such meetings
shall take place under the supervision of the entity providing the
videoconferencing or teleconferencing platform and account information.
During advisory body meetings conducted via videoconferencing on County
platforms, it shall be the responsibility of the host of the meeting
to ensure that the functions providing for closed captioning of the
meeting and the generation of an automatic transcription shall be
utilized at all times. The automatic transcription shall be maintained
as part of the advisory body's meeting records and made available
to the public in an accessible format on the appropriate County website.
[Amended 11-16-2021 by L.L. No. 28-2021]
This article shall apply to the meetings of advisory bodies
occurring on or after the effective date of this article.
[Adopted 7-26-2022 by L.L. No. 30-2022]
As used in this article, the following terms shall have the
meanings indicated:
PUBLIC BODY
Shall be as defined in § 103-a of the New York
Open Meetings Law.