The Treasurer/Collector shall keep in a book provided for that
purpose an accurate itemized statement of all money received by him/her,
and shall take and safely keep receipts and vouchers for all disbursements
made by him/her, and make an itemized report of same to the Board
of Selectmen.
No money voted for a general or specific purpose shall be applied
to any other use unless by a vote of the Town, and all unexpended
balances of such grants in the treasury as of December 31 shall be
transferred to the General Fund.
Any department collecting funds on behalf of the Town shall
transfer those funds directly to the Treasurer/Collector on forms
provided by the Town Accountant on a weekly basis. Any department
collecting more than $1,000 in any period of less than one week shall,
upon reaching that amount, transfer those funds to the Treasurer/Collector
on a daily basis.
All bills of the Town, wages and salaries shall be paid at least
twice a month.
All bills, accounts, and vouchers presented to the Selectmen
for payment shall bear the signature of approval, in their own handwriting,
of every member of each department contracting the same; except in
cases of emergency, when a majority thereof shall be deemed sufficient
and the reason for the same shall be placed in the records of the
Selectmen.
No Town officer and no salaried employee of the Town or any
agent of such officer or employee shall receive any compensation or
commission for work done by him in his own department, except his
official salary and fees allowed by law, without the permission of
the Board of Selectmen expressed in a vote which shall appear on their
records, with the reason therefor.
No Town officer and no salaried employee of the Town or any
agent of such officer or employee, nor any employer of such officer,
shall sell, directly or indirectly, materials or merchandise of whatever
sort or nature to his own department, or to those receiving relief
from his department, without the permission of the Board of Selectmen
expressed in a vote which shall appear on their records, with the
reason therefor.
[Added 5-8-2017 ATM by
Art. 7]
A. There are hereby established in the Town of Millville pursuant to
the provisions of MGL c. 44, § 53E1/2, the following revolving
funds, from which the specified department head, board, committee,
or officer may incur liabilities against and spend monies from without
appropriation in accordance with the limitations set forth in this
bylaw.
B. Fringe benefits of full-time employees whose salaries or wages are
paid from the fund shall also be paid from the fund.
C. No liability shall be incurred in excess of the available balance
of the fund.
D. The total amount spent during a fiscal year shall not exceed the
amount authorized by Annual Town Meeting or any increase therein as
may later be authorized by the Board of Selectmen and Finance Committee
in accordance with MGL c. 44, § 53E1/2.
E. Interest earned on monies credited to a revolving fund established
by this bylaw shall be credited to the general fund.
F. Authorized revolving funds.
[Amended 11-13-2017 STM
by Art. 2; 5-13-2019 ATM by Art. 12]
Revolving Fund
|
Authority to Spend
|
Revenue Sources
|
Use of Fund
|
---|
Parks and Recreation Commission
|
Parks and Recreation Commission
|
Ball field user fees
|
Maintenance and improvements to ball fields or playgrounds
|
Police Department
|
Chief of Police and Fire
|
Firearms and fingerprinting fees
|
Costs related to providing both services
|
Senior Center
|
Senior Center Director
|
Fees and donations for transportation, Senior Center rental
and other events
|
Costs related to providing services
|
Firearm license application fees
|
Chief of Police
|
Firearm license application fees
|
Costs associated with application processing
|
G. Procedures and reports. Except as provided in MGL c. 44, § 53E1/2
and this bylaw, all applicable state and local laws and regulations
that govern the receipt, custody, expenditure and payment of Town
funds shall apply to the use of revolving funds established and authorized
by this bylaw.