[Adopted 2-15-1983 by Ord. No. 1-83]
As used in this article, the following terms
shall have the meanings indicated:
AUTHORITY
Any of the following having custody of a record: an office,
elected official, agency, board, commission, committee, council, department
or public body corporate and politic created by constitution, law,
ordinance, rule or order, or a formally constituted subunit of the
foregoing.
RECORD
Any material on which written, drawn, printed, spoken, visual,
or electromagnetic information or electronically generated or stored
data is recorded or preserved, regardless of physical form or characteristics,
which has been created or is being kept by an authority. "Record"
includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes, optical disks,
and any other medium on which electronically generated or stored data
is recorded or preserved. "Record" does not include drafts, notes,
preliminary computations and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person
for whom the originator is working; materials which are purely the
personal property of the custodian and have no relation to his or
her office; materials to which access is limited by copyright, patent
or bequest; and published materials in the possession of an authority
other than a public library which are available for sale, or which
are available for inspection at a public library.
Pursuant to § 19.34, Wis. Stats.,
and the guidelines therein listed, each authority shall adopt, prominently
display and make available for inspection and copying at its offices,
for the guidance of the public, a notice containing a description
of its organization and the established times and places at which,
the legal custodian from whom and the methods whereby the public may
obtain information and access to records in its custody, make requests
for records, or obtain copies of records, and the costs thereof. This
section does not apply to members of the County Board.
If a record contains information that may be
made public and information that may not be made public, the authority
having custody of the record shall provide the information that may
be made public and delete the information that may not be made public
from the record before release. The reasons for denial of access to
a record or to a portion thereof shall be stated by the custodian
in writing to the requester. The requester may request that the District
Attorney review the request for access and denial thereof.
[Adopted 10-11-2011 by Ord. No. 3-11]
The creation and upkeep of records by the agencies and departments
of Price County require the establishment of policies to regulate
the maintenance, retention and disposal of records. The purpose of
this article is to reestablish a County records retention schedule
and authorize destruction of County records pursuant to a uniform
schedule. Records custodians may destroy a record prior to the time
set forth in the schedule only if a record has been reproduced as
an original record pursuant to § 16.61(9) or 16.612, Wis.
Stats. Any record not covered by this article or any other regulation
or law should be retained seven years, unless the record is added
by amendment to this article and the shorter period is approved by
the State Public Records Board.
As used in this article, the following terms shall have the
meanings indicated:
LEGAL CUSTODIAN
The individual responsible for maintaining records pursuant
to § 19.33, Wis. Stats., and Price County public record
policy.
RECORD
Is defined in § 19.32(2) Wis. Stats.
The attached records are maintained by the various departments
in the County and are subject to uniform regulation unless otherwise
specified. The retention period and authority for each record are
as attached.
The following terms and abbreviations are used in the records
retention schedule:
AT
|
After termination
|
C
|
Confidential
|
CR
|
Creation or receipt (typically the retention is calculated from
the creation or receipt of a record, plus the designated number of
years)
|
EVT
|
Event (typically the retention is calculated from an event,
such as the close of a case or end of the project, plus the designated
number of years)
|
FIS
|
Fiscal (meaning the current fiscal year and the designated number
of years)
|
N
|
Notify WHS before destruction
|
N/A
|
Not applicable
|
P
|
Permanent
|
PII
|
Personally identifiable information [has the meaning specified
in § 19.62(5) Wis. Stats.]
|
S
|
Until superseded
|
W
|
Waived notification
|
WHS
|
Wisconsin Historical Society
|
WPRB
|
Wisconsin Public Records Board
|