The Village of Belleville hereby determines that regulation
of special events and block parties is necessary to protect the health,
safety and welfare of persons and property.
The following terms are hereby defined:
BLOCK PARTY
A special event that will occur, in full or in part, within
any public right-of-way.
PERSON
Any individual natural human being, partnership, corporation,
firm, company, association, limited-liability company, society or
group.
SPECIAL EVENT
An outdoor gathering on public grounds for a performance,
celebration, commemoration, or other type of gathering open to the
public, including but not limited to outdoor festivals, concerts,
social gatherings, flea markets, non-school-district athletic events,
and other similar-type activities.
No special event attended by 100 or more people, and no block
party, may be held without a permit from the Village, issued in accordance
with this section.
All special events applications shall be submitted to the Village
Clerk-Treasurer and referred to the Board of Trustees for decision.
The Board may approve the application as presented, approve the application
with conditions, or deny the application.
A written application for a special event or block party permit
shall be made on a form provided by the Village Clerk-Treasurer and
shall be filed with the Village Clerk-Treasurer at least 60 days in
advance of the event. The fee for such permit shall be as set by resolution
of the Village Board, plus any actual Village administrative expenses.
As a condition of the approval of any permit, the applicant shall
agree to pay, within 30 days of billing, the costs of any additional
Village services, including but not limited to services provided by
Village police, fire, emergency medical, and public works personnel.
Applications for special events that are filed later than the time
prescribed above shall be subject to a late fee as set by the Village
Board.
A. Applications for special event and block party permits shall include,
at a minimum, all of the following information:
(1) The name, address and telephone number of the applicant;
(2) The names, addresses and telephone numbers of all of the partners,
if the applicant is a partnership;
(3) The names, addresses and telephone numbers of all of the officers
and directors, if the applicant is a corporation, or members, if the
applicant is a limited-liability company;
(4) The location at which the event is to be conducted;
(5) Details related to the nature of the event, including:
(a)
Whether or not music will be provided;
(b)
Whether or not alcoholic beverages will be served;
(c)
The anticipated number of event attendees;
(d)
Hours and/or days of operation.
(6) An event site plan that documents the location of:
(a)
Vendors of food or beverages;
(e)
Parking accommodations (both off and on site); and
(f)
Proposed road closures, if any.
(7) A contact person who will be available at all times during the special
event or block party and that person's cell phone number, which
must be accessible throughout the special event.
B. The Village Clerk-Treasurer shall instruct all potentially affected
Village departments to review the completed application and provide
a report with recommendations concerning all phases of the proposed
special event or block party.
C. The Village Board, in consultation with Village department heads,
may include specific conditions which require cleanup of public and
private property in the vicinity of the location of the special event
or block party that may be littered. A cash deposit, to be determined
by resolution by the Village Board of Trustees from time to time,
may be required as a condition to assure such cleanup is satisfactorily
accomplished within 24 hours. The deposit may be used by the Village
to pay any costs that it may incur in completing the cleanup, and
any unused balance will be refunded upon final inspection. If insufficient
funds are available to pay cleanup costs, the Village reserves the
right to seek reimbursement through any means available to the Village.
There will be no reissuance or new issuance of special events permits
to the applicant or his or her organization until such payments are
made.
D. The applicant may be required to deliver or mail a notice to property
owners within a one-hundred-foot radius of the special event or block
party site at least three weeks prior to the special event or block
party (property owner list to be provided by the Village); the applicant
must provide evidence of mailing, such as an affidavit, and a copy
of the notice to the Village Clerk.
[Amended 4-6-2015 by Ord.
No. 2015-04-02]
E. The Village may require proof of insurance.
F. Proposed signage and proposed location for such signage.
G. Such other information as may be required by the Village.
No permit shall be issued authorizing a special event nor shall
any such event be held:
A. Where the principal purpose is to advertise any product, goods, wares
or merchandise, except for farmers' markets engaged in the sale
of local produce, baked goods and other local food products.
B. Where the event consists primarily of the outdoor sale of goods or
services, such as a crafts fair, open air bazaar, flea market or similar
event, unless the premises on which the special event takes place
is owned by a municipality or by a duly qualified charitable organization
or not-for-profit corporation.
C. Where the property is the subject of any outstanding violations or
any outstanding unsatisfied conditions set forth in any governmental
approvals.
D. Where any structure on the property does not have a valid certificate
of occupancy and/or a certificate of compliance, if applicable.
E. Where the proposed event includes carnival rides on a lot in a residential
zoning district.
F. Where exterior lighting at the event uses searchlights, strobe lights,
laser lights or revolving lights.
All permits approved under this chapter are effective for only
the times and dates specified within the application and, further,
shall expire upon the cessation of event activities as identified
on the approved permit application.
A special event permit for an event in progress may be terminated
by the Chief of Police, the Fire Chief, or the respective designee
of each if public safety is compromised or threatened by the event,
if the participants engage in violent, riotous, disorderly or destructive
behavior causing injury to persons or damage to property, or if there
is a violation of the conditions of the permit.
Any person who violates any provision of this chapter or any permit issued under this chapter shall be subject to a penalty as provided in §
1-4 of this Code.