[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
Records shall be available for public inspection and copying
in the following location:
Village Hall
23 East Buffalo Street
Churchville, New York 14428
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[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
Requests for public access to records shall be accepted and
records shall be produced during regular business hours as determined
by resolution of the Village Board at the annual organizational meeting.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
A. There shall
be no fee charged for:
(3) Any
certification pursuant to this chapter.
B. Copies may
be provided without charging a fee.
C. Fees for
copies may be charged, provided that:
(1) The
fee for copying records shall not exceed $0.25 per page for photocopies
not exceeding nine inches by 14 inches. This subsection shall not
be construed to mandate the raising of fees where agencies or municipalities
in the past have charged less than $0.25 for such copies;
(2) The
fee for photocopies of records in excess of nine inches by 14 inches
shall not exceed the actual cost of reproduction; or
(3) The
Village has the authority to redact portions of a paper record and
does so prior to disclosure of the record by making a photocopy from
which the proper redactions are made.
D. The fee
the Village may charge for a copy of any other record is based on
the actual cost of reproduction and may include only the following:
(1) An amount
equal to the hourly salary attributed to the lowest paid employee
who has the necessary skill required to prepare a copy of the requested
record, but only when more than two hours of the employee’s
time is necessary to do so; and
(2) The
actual cost of the storage devices or media provided to the person
making the request in complying with such request; or
(3) The
actual cost to the Village of engaging an outside professional service
to prepare a copy of a record, but only when the Village's information
technology equipment is inadequate to prepare a copy, and if such
service is used to prepare the copy.
E. When the Village has the ability to retrieve or extract a record or data maintained in a computer storage system with reasonable effort, or when doing so requires less employee time than engaging in manual retrieval or redactions from nonelectronic records, the Village shall be required to retrieve or extract such record or data electronically. In such case, the Village may charge a fee in accordance with Subsection
D(1) and
(2) above.
F. The Village
shall inform a person requesting a record of the estimated cost of
preparing a copy of the record if more than two hours of a Village
employee's time is needed, or if it is necessary to retain an outside
professional service to prepare a copy of the record.
G. The Village
may require that the fee for copying or reproducing a record be paid
in advance of the preparation of such copy.
H. The Village
may waive a fee in whole or in part when making copies of records
available.