The Township Clerk shall perform the following
duties subject to the sole and exclusive direction of the Township
Committee, which duties may be amended or altered at the discretion
of the Township Committee.
As Secretary to the governing body, the Clerk
shall perform the following duties:
A.
At the discretion of the Township Committee,
prepare meeting and conference agendas.
B.
At the discretion of the Township Committee,
be present at meetings of the Township Committee and keep a journal
of the proceeding and record the minutes of the meeting.
C.
Retain the original copies of all ordinances
and resolutions.
D.
At the discretion of the Township Committee,
act as custodian of the Township Seal and of all minutes, books, deeds,
bonds, contracts and archival records of the municipal corporation.
E.
Act as liaison between the citizens and the
Township Committee.
F.
Coordinate with the Township Attorney all official
documents in the form of ordinances and resolutions.
G.
Prepare all legal advertisements in connection
with ordinances, contracts, certain resolutions, amendments to the
budget, bond sales, bids, capital budget, Sunshine Law notices and
any other matters that require publication.
H.
Prepare and distribute all correspondence relative
to action taken by the Township Committee.
I.
Prepare and distribute all materials in connection
with the execution of contracts entered into by the Township of Union.
J.
Certify the Township budget and forward to the
appropriate state agency.
K.
Distribute all ordinances to the appropriate
department.
L.
Receive all lawsuits on behalf of the Township
and direct them to the proper authority.
M.
Administer oaths of office to all officials
of the Township, including police and fire officers, as well as members
of the various appointed positions within the Township of Union.
N.
Any other duties not enumerated above, which
the Township Committee determines should be performed by the Township
Clerk.
As Alcoholic Beverages Official, the Clerk shall
perform the following duties:
A.
Receive all applications for alcoholic beverage
licenses and/or transfer.
B.
Advise applicants for alcoholic beverage licenses
of all legal requirements.
C.
Schedule hearings on alcoholic beverage license
application with the Township Committee at the Township Committee's
convenience.
D.
Maintain a record with reference to all alcoholic
beverage license violations.
As Election Official, the Clerk shall perform
the following duties:
A.
Serve as the Chief Administrative Officer in
all elections held in the Township, subject to the requirements of
Title 19 of the Revised Statutes.
B.
Serve as Chief Registrar of voters in the Township,
subject to the requirements of Title 19 of the Revised Statutes.
C.
Certify to the county all vacancies.
D.
Record all nominating petitions and certify
to the County Clerk.
E.
Decide the validity of all petitions.
F.
Furnish materials for local elections.
G.
Coordinate the selection of polling places with
the Union County Board of Elections.
H.
Maintain a permanent record of voting results.
I.
Certify to the County Clerk all election results.
J.
Distribute information with reference to the
Election Law Enforcement Commission.
As Administrative Official, the Clerk shall
perform the following duties:
A.
Issue all licenses in connection with dogs,
cats, amusements, bingo, raffles, garage sales, flea markets, gas
stations, pumps, swimming pools, taxes, limousines, Christmas trees,
pet shops, dance halls, open-air parking and video games.
B.
Maintain a register of all multifamily dwellings.
C.
Issue assessment searches.
D.
Handle complaints and direct the same to the
proper authority.
E.
Furnish data to public information media.
F.
Receive and file bonds and all insurance policies.
G.
Be a member of the Insurance Loss Control Committee.
H.
Maintain all certificates of ownership of all
Township-owned vehicles and keep updated records.
The Clerk shall perform the following other
duties:
A.
Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the Revised Statutes.
B.
Perform such other duties as are now or hereafter
imposed by statute, regulation or by Township ordinance or regulation
or at the direction of the Township Committee.
C.
Perform each and every of the aforementioned
duties, in accordance with the personnel policy and procedure as now
or hereafter may be established or directed by the Township Committee
and be eligible for benefits pursuant to such personnel policy and
procedure.