[Adopted 11-3-2021 by L.L. No. 14-2021]
As used in this article, the following definitions shall apply:
BEST VALUE
The basis for awarding certain purchase contracts to offerors
that optimizes quality, cost and efficiency among responsive offerors.
Such basis shall reflect, whenever possible, objective and quantifiable
analysis. Such basis may also identify a quantitative factor for offerors
that are a small business of certified minority- or women-owned business
enterprises as defined in Executive Law § 310, Subdivisions
1, 7, 15 and 20, to be used in evaluation of offers for awarding contracts
for services.
FACTORS
Factors which may be used to determine best value and to
award a contract to other than the lowest bidder are as follows:
D.
Past performance, reliability or durability, and current or
past experience with the provision of similar goods/services;
E.
Organization, staffing (particular abilities and/or experience),
and the ability to undertake the type and complexity of the work;
G.
Record of compliance with all federal, state and local laws,
rules and licensing requirements;
H.
Ability to meet the Village's needs in a timely and accountable
manner;
I.
Storage, maintenance and other operational costs;
J.
Product or service environmental considerations;
L.
Contractor's record of safety; and
M.
The need for the costlier option as compared with all lower
bids, supported by specific facts.
PROCUREMENT RECORD
Documentation of the decisions made and the approach taken
in the procurement process [New York State Finance Law § 163(1)(f)].
If any provision of this article or the application thereof
to any person or circumstance is held invalid, the remainder of this
chapter and the application of such provisions to other persons and
circumstances shall not be rendered invalid thereby.