[Amended 6-12-2021 ATM by Art. 15]
The Selectboard shall establish a seven member committee to
be known as the "Capital Improvement Planning Committee." The Selectboard
shall appoint one member of the Selectboard, one member of the Finance
Committee, one member of the Planning Board, one member of the Assessors,
the Treasurer (non-voting, ex-officio), the Town Administrator (non-voting,
ex-officio), and one School Committee member. The Moderator shall
appoint two members of the community. The Committee shall choose its
own officers. If a vacancy occurs, the appointing authority shall
fill it. Appointments shall be for one year, except in the case of
a vacancy.
[Amended 6-12-2021 ATM by Art. 14; 6-12-2021 ATM by Art. 15]
Each year, not less than twenty-one (21) days prior to the Annual
Town Meeting, the Capital Improvement Planning Committee shall submit
to the Selectboard the Capital Improvement Plan (CIP) which includes
the capital improvement budget for the ensuing fiscal year and recommended
capital improvements for the following four fiscal years. The Selectboard,
in coordination with the Town Administrator, shall submit to the Finance
Committee for funding recommendation and consideration at Annual Town
Meeting. The Selectboard shall post on the Town website, on the Deerfield
cable access channel, and post a legal posting as to where copies
of the capital improvements plan are available. Such postings shall
be not less than seven days prior to any Town Meeting.
During the fiscal year, the Committee may amend or add an item
to the adopted Capital Improvement Plan if it finds reasonable cause
why such information was not submitted for consideration at the previous
Annual Town Meeting, and must be acted upon before the next Annual
Town Meeting. Any such amendment or addition must be submitted to
the Selectboard for its consideration and approval and reported to
the next Special Town Meeting for adoption.
No expenditure shall be made for a defined capital improvement
as requested by a department, board or commission unless the proposed
capital improvement is considered in the Committee's plan, or until
the Committee has provided its recommendation thereon.
Such Capital Improvement Plan, after its adoption, shall permit
the expenditure on projects included therein of sums from departmental
budgets for surveys, architectural or engineering advice, options
or appraisals.
The Committee shall make reasonable rules and regulations for
the administration of this by-law.