There shall be a Division of Finance, the head of which shall be the Chief Financial Officer. His or her compensation shall be upon the terms and provisions of the Salary Ordinance of the Township.
A. 
The Chief Financial Officer shall be appointed in accordance with the procedures and qualifications established by state law.
B. 
Municipal Finance Officers' certificates shall be maintained in accordance with requirements established by the State of New Jersey.
The Chief Financial Officer shall have and may exercise all of the functions, powers and duties vested by ordinance in the office known as the "Division of Finance," and perform such other duties and responsibilities as the Mayor or Business Administrator may designate.
The Chief Financial Officer shall have custody of all funds belonging to or under the control of the Township or any department, office or agency of the Township government. He or she shall deposit all funds received by the Chief Financial Officer on a daily basis in such depositories as may be designated by resolution of the Council, or, if no such resolution is adopted, by the written directive of the Mayor. All moneys of the Township not immediately required for current operations shall be invested pursuant to law or shall be deposited, so far as practicable, in interest-bearing accounts. All such interest shall be accounted for in the Township's books of account.
A. 
The Chief Financial Officer shall have custody of all investments and invested funds of the Township government or in possession of the Township in a fiduciary capacity, except as otherwise provided by law, and shall be charged with the safekeeping of all bonds and notes owned by the Township and the receipt and delivery of Township bonds and notes for transfer, registration or exchange.
B. 
The Chief Financial Officer may make all necessary disbursements from the Township treasury, by warrant.
Before each regular meeting of the Council, the Chief Financial Officer shall file with the Township Clerk a certified list of bills, claims and prior payrolls which have been received as due and payable through the close of business on the day of such meeting and not included on any such list previously filed. The Township Clerk shall provide each Councilperson with a copy of such list, and the Township Clerk shall make available in his or her office a file of all such bills, vouchers and lists. No bills or claims shall be paid unless they contain a detailed statement of the items or demands specifying particularly how the bill or demand is made up and a certification of the party claiming payment that it is correct.
The procedure as set forth below shall be observed in the payment of all bills, claims and payroll:
A. 
Presentation of certified bill. Any person claiming payment from the municipality shall present a detailed bill of items or demand to the Township Chief Financial Officer, with the certification of the party claiming payment that it is correct on a Township voucher supplied by the Chief Financial Officer's office.
B. 
Required signature. It shall be the duty of the Chief Financial Officer to see that the signature of the officer or employee who has been duly designated by the Township Administrator to certify that the materials have been received by or the services rendered to the Township appears on every claim.
C. 
Determination of availability of funds. Prior to submitting the claim to the Council for payment, the Chief Financial Officer shall first determine that there are proper and sufficient funds available for payment of the claim and that there is legal authority for the payment. In the event that funds are not available for payment of the claim, the Chief Financial Officer shall immediately so advise the Mayor and Council and the Business Administrator in writing.
D. 
Approvals. Claims shall be presented to the Department responsible for the receipt of such materials or services, who, if satisfied the claims are proper, shall approve the same. After such approval is given, the department head shall return the claims to the Township Chief Financial Officer, who shall then present these claims to the Council for formal approval at the next regular meeting after said claims shall have been made available for review by all members of the Council. It shall be the duty of the Township Clerk to record all claims in the official minutes, indicating that the Council has, by formal action, approved the same, with appropriate record as to any claims disapproved or rejected.
E. 
Certification of approval. It shall be the duty of the Chief Financial Officer, or such other officer designated by the Mayor or Business Administrator, to certify on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.
F. 
Preparation of checks. The Chief Financial Officer shall prepare the necessary checks for payment. The checks shall be signed by the following three individuals: the Mayor, the Township Clerk and the Chief Financial Officer. After preparing checks for the payment of the claims, the Chief Financial Officer shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
G. 
Payroll procedures shall be as provided in the Salary Ordinance adopted by Mayor and Council and as provided for in collective bargaining agreements, where appropriate.
H. 
Reimbursement and advances for travel expenses. The following procedure shall be followed with regard to the reimbursement or advances for travel expenses:
(1) 
In the case of reimbursement for actual and necessary traveling expenses, itemized claims supported by receipts, where available, should be presented in order to obtain reimbursement for expenses incurred by local officials and employees, when authorized to travel by the Mayor and Council or the Business Administrator.
(2) 
The Council may, by resolution, provide for and authorize payment of advances to officers and employees toward their expenses for authorized official travel and expenses. Any such resolution shall provide for the verification and an adjustment of such expenses and advances and the repayment of any excess advance by means of a detailed bill of items or demand and the certification required under § 2-58 hereof. The certification of the officer or employee shall be submitted within 10 days after the completion of the travel for which the advance was made.
I. 
Adoption of cash management plan and claims payment procedures.
(1) 
The Chief Financial Officer shall develop, with the assistance of the Township Auditor, a cash management plan. This cash management plan shall be presented to the Council for approval by resolution. Once approved by the Council, the Chief Financial Officer shall implement the cash management plan. Every year the Chief Financial Officer shall review and, where necessary, submit to the Council recommendations for changes to the cash management plan.
(2) 
The Chief Financial Officer shall develop claims payment procedures, which shall include procedures for ordering work and materials and the encumbrance of funds, and shall present such procedures to the Council for their adoption by resolution.
There shall be an external Township Auditor appointed by the Council. Said Auditor and the Township shall enter into a contract of employment not to exceed one year in duration. Said contract shall provide for any additional duties and obligations of the Auditor desired by Council which are not contained in this chapter, nor required by law, and shall provide for the compensation to be paid to the Auditor during the term of said contract.