This chapter shall apply to all boards, committees,
authorities, agencies or commissions of the Town of Griswold.
A simple majority of the membership of any board,
committee, authority, agency or commission shall constitute a quorum
for the purpose of conducting its business.
The votes of each member of a board, committee,
authority, agency or commission upon any issue shall be reduced to
writing and made available for public inspection within 48 hours,
excluding Saturday, Sunday or a legal holiday, and said votes shall
also be duly recorded in the minutes of the session at which taken,
which minutes shall be available for public inspection within seven
days of the session to which they refer.
The failure of any board, committee, authority,
agency or commission to file its minutes of any meeting within the
required time shall cause any action voted and/or taken thereat to
be deemed void ab initio unless declared otherwise by the Connecticut
Freedom of Information Commission or a court of competent jurisdiction.
It shall be the duty of all boards, authorities,
agencies or commissions to tape record their meetings, whether regular
or special. Further, all tape recordings of meetings shall be filed
with the Town Clerk at the time of filing the permanent meeting minutes
with the Town Clerk, who thereafter shall retain such tape recordings
for a minimum period of two years from the date of receipt. At the
expiration of said two-year period, the Town Clerk may destroy said
tape recordings.
[Added 8-12-2014]
Any official, council or board member shall withdraw himself
or herself from any involvement from any matter described in the Code
of Ethics as a conflict of interest. Such withdrawal includes, but
is not limited to, discussions, either formal or informal, on the
matter, as well as appearances at meetings, or portions of meetings,
concerning the matter, and voting on the matter (except in a public
referendum). In the event of a conflict of interest, the official,
council or board member will excuse himself or herself from the meeting
room after stating on the record the reason for the recusal and shall
remain outside the room until the discussion and/or vote on the matter
discussed is completed (except when voting in a public referendum
on the matter).